ASTM E2812-17 Standard Practice for Uniform Data Management in Asset Management Records Systems.pdf

1、Designation: E2812 17Standard Practice forUniform Data Management in Asset Management RecordsSystems1This standard is issued under the fixed designation E2812; the number immediately following the designation indicates the year oforiginal adoption or, in the case of revision, the year of last revisi

2、on. A number in parentheses indicates the year of last reapproval. Asuperscript epsilon () indicates an editorial change since the last revision or reapproval.INTRODUCTIONConsistent asset data is a key element of any asset management records system. Standardized datain an asset management records sy

3、stem provides useful information for management decision supportand better enables successful asset management outcomes. The management processes described inthis practice will provide the basis for uniform data management.1. Scope1.1 This practice is intended to be used for records of alltypes of a

4、ssets.1.2 This practice provides guidance on establishing andmaintaining uniform asset data within an asset managementrecords system.1.3 See ASTM E2604, Standard Practice for Data Charac-teristics of Equipment Asset Record, for mandatory and op-tional data characteristics required in the creation of

5、 an assetrecord.1.4 This standard does not purport to address all of thesafety concerns, if any, associated with its use. It is theresponsibility of the user of this standard to establish appro-priate safety and health practices and determine the applica-bility of regulatory limitations prior to use

6、.2. Referenced Documents2.1 ASTM Standards:2E2135 Terminology for Property and Asset ManagementE2499 Practice for Classification of Asset Physical LocationInformationE2604 Practice for Data Characteristics of Equipment AssetRecord3. Terminology3.1 DefinitionsFor definitions relating to asset and ass

7、etmanagement, refer to Terminology E2135.3.1.1 asset identifier, nan alphanumeric character se-quence that corresponds to a specific asset record in an assetmanagement records system.4. Significance and Use4.1 Uniform asset management data is intended to provide ameans of enabling accurate summary l

8、evel information andreports to improve operational and strategic managementcapabilities at all phases of the asset lifecycle.4.2 Entities should manage the asset management recordssystem in accordance with this practice to maintain dataconsistency, integrity, and usability and thus achieve uniformda

9、ta.5. Usage5.1 Individual asset records in an asset management recordssystem shall be given a unique asset identifier.5.2 Asset descriptive data shall be uniformly entered andformatted throughout an asset management records system.Spelling and use of spacing, abbreviation, punctuation,ampersands, an

10、d other special characters shall be consistentlyapplied.5.2.1 Descriptive data elements that represent commoncharacteristics of multiple asset records shall be consistentlyentered or formatted to ensure that the information is presentedin the same manner each time it is used. Examples of commondata

11、elements found in many asset management recordssystems include:5.2.1.1 Description (noun name).5.2.1.2 Owner.5.2.1.3 Manufacturer.5.2.1.4 Model number.1This practice is under the jurisdiction of ASTM Committee E53 on AssetManagement and is the direct responsibility of Subcommittee E53.02 on DataMana

12、gement.Current edition approved Jan. 15, 2017. Published February 2017. Originallyapproved in 2011. Last previous edition approved in 2011 as E2812-11. DOI.10.1520/E2812-17.2For referenced ASTM standards, visit the ASTM website, www.astm.org, orcontact ASTM Customer Service at serviceastm.org. For A

13、nnual Book of ASTMStandards volume information, refer to the standards Document Summary page onthe ASTM website.Copyright ASTM International, 100 Barr Harbor Drive, PO Box C700, West Conshohocken, PA 19428-2959. United StatesThis international standard was developed in accordance with internationall

14、y recognized principles on standardization established in the Decision on Principles for theDevelopment of International Standards, Guides and Recommendations issued by the World Trade Organization Technical Barriers to Trade (TBT) Committee.15.2.1.5 Part number.5.2.1.6 Unit of measure (ensure acron

15、yms are consistent andconsistently used across the entire entity, if used at all, that is,EA for each; LT for lot; BX for box; etc.)5.2.1.7 User.5.2.1.8 Location.(1) Uniform location information may be achieved byapplying the principles of this practice to Practice E2499.5.2.1.9 Dates (calendar date

16、 including day, month, and yearin a system-wide, standardized format, that is, dd/mm/yyyy;mm/dd/yy; mm/dd/yyyy; dd/mm/yy, etc.).5.2.1.10 Currency values (that is, USD $, Euro , etc., withor without trailing decimals, that is, $15.00 versus $15).5.2.1.11 This practice may be applied to additional dat

17、aelements as required by the entity.5.2.2 Entities may allow free-format entry for data elementswhere:5.2.2.1 The format and content of data values to be enteredare highly variable, such as notes or comments or;5.2.2.2 Consistent data is not required by the entity for aparticular data element and ma

18、intaining standardization wouldincur a level of effort that does not provide value to the entity.5.3 Designated system users should perform a system queryto determine if a suitable data value exists prior to establishinga new value.5.4 Entities should consider limiting the privileges forcreating/edi

19、ting data elements/values within their asset man-agement records system to as few individuals as possible. Thismitigates the opportunity for the creation of near-duplicatevalues.5.5 Entities should manage the data elements within theirasset management records system to ensure the data manage-ment pr

20、inciples described in this practice are applied.5.6 When entities are using acronyms, ensure that they areconsistently applied and commonly known to individualswithin the entity.6. Keywords6.1 asset; data; records; uniform dataASTM International takes no position respecting the validity of any paten

21、t rights asserted in connection with any item mentionedin this standard. Users of this standard are expressly advised that determination of the validity of any such patent rights, and the riskof infringement of such rights, are entirely their own responsibility.This standard is subject to revision a

22、t any time by the responsible technical committee and must be reviewed every five years andif not revised, either reapproved or withdrawn. Your comments are invited either for revision of this standard or for additional standardsand should be addressed to ASTM International Headquarters. Your commen

23、ts will receive careful consideration at a meeting of theresponsible technical committee, which you may attend. If you feel that your comments have not received a fair hearing you shouldmake your views known to the ASTM Committee on Standards, at the address shown below.This standard is copyrighted

24、by ASTM International, 100 Barr Harbor Drive, PO Box C700, West Conshohocken, PA 19428-2959,United States. Individual reprints (single or multiple copies) of this standard may be obtained by contacting ASTM at the aboveaddress or at 610-832-9585 (phone), 610-832-9555 (fax), or serviceastm.org (e-mail); or through the ASTM website(www.astm.org). Permission rights to photocopy the standard may also be secured from the Copyright Clearance Center, 222Rosewood Drive, Danvers, MA 01923, Tel: (978) 646-2600; http:/ 172