The development of a computerized library in a primary school.ppt

1、The development of a computerized library in a primary school,Presenter: Leung Wai Shing, Raymond Facilitator: Mr. Teddy So,Introduction,Background,IT usage in education Common in classroom School office administration work Impact to libraries Computerized libraries are needed in primary school,Back

2、ground (cont.),Self Improvement Program (SIP) Building New blocks Build a central library Buy books and furniture Achieve Computerization New Era Five-Year Strategy Plan 294.5 millions,Study Objective,To find out the tasks needed to be computerized in primary school libraries the priorities of perfo

3、rming these tasks To find out the tasks needed to be computerized in primary school libraries the priorities of performing these tasks,Findings and Analysis,Finding and Results from questionnaire,Totally 10 schools were asked to provide response to the questionnaires.,Table 4.1 Number of student of

4、ten sampling schools,Number of books in the library from response schools,Table 4.2 Number of books in the library from response schools,Chart 4.2 Number of book in the library from response schools,Existing Facilities,It is important to select a proper model of computer used in the school library.

5、From the survey, all schools have computers of Pentium 3 or Pentium 4 computer with 833 MHz or above. These configurations are enough to install automation software, to browse the Internet and to access digital multimedia material. Also, all of them are Internet access ready.,Profile of response sch

6、ools,From the response schools, more than 80% of schools have more than 500 students. 80% of the response schools have already set up a central library. . The response school have a minimum of three computers in central library.,Usage of library computers in response schools,Table 4.3 Usage of libra

7、ry computers in response schools,The importance of different tasks to be completed in primary school library,Table 4.4 The importance of different tasks to be completed in primary school library,Information Technology Usage in the libraries,Both users and staffs use the Library Automation System to

8、search for library catalogue, circulation conditions, Internet browsing, to do homework and have some online readings. Library homepage provide relevant link on the school curriculum and project learning. Students and teachers can benefit from this. Digitalized the purchasing Record, reports, email

9、and using multimedia material such as CD-ROM, VCD etc.,The tasks needed for library computerization,Table 4.5 The tasks needed for library computerization,Levels of library computerization,Employ library automation systems for circulation, cataloguing etc. Internet Services Online learning through l

10、ibrary homepage Using other functions of the library automation system such as purchasing record, book reserve etc.,Statistics of factors affect of library computerization,Table 4.6: Statistics of factors affect of library computerization,Teacher-librarians IT Competence from response schools,Table

11、4.7: Teacher-librarians IT Competence from response schools,People who encourage the use of computers from response schools,Table 4.8: People who encourage the use of computers from response schools,Peoples help in the planning process of library computerization,Table 4.9: Peoples help in the planni

12、ng process of library computerization,Choice of library automation system,SLS Library Master 75% of the response schools selected SLS and 25% of them selected Library Master.,Retrospective conversion,the retrospective conversion between handwriting record and MARC records, which are used in the libr

13、ary automation system. To speed up this process, some staffs may transfer the data from other source and keep the records for the use in their own library system. This is much more convenient and it will save much of the time. The staff can get the data from various sources like Hong Kong Public Lib

14、raries, University Libraries, Others School Libraries and Union Catalog. Otherwise the staff has to input the data by themselves and this may cause a lot of time and not efficient enough.,Retrospective conversion,Additional Comment from the questionnaire,the system cannot identify capital letter fro

15、m some source of MARC records.,Additional Comment from the questionnaire,information such as barcode number and classification number is different in different library. After staffs download the MARC records, they need to modify some data before using it. The library assistant thinks that it is time

16、 consuming to modify the data. Finally, they may input the full record manually instead of copying the cataloging. library automation system provides some build-in tools that are user friendly for users who do not know MARC standard.,How to solve?,descriptive cataloging course in-house training copy

17、ing catalog and giving training and practices of input MARC records manually set priority when importing book catalogue to the system,Finding from the Interview,Total of seven open-ended questions are asked by researcher.,Q1: When you planned to set up a computerized library, what should you conside

18、r?,Staffs get ready Teacher-librarian should gain more knowledge on library computerization Existing System from others Literature Various supplier,Q2: Which factors would you consider when you prepare the budget of computer automation?,teacher-librarian should consider the following costs: Planning

19、 and Consultation fee, hardware, software and library automation system fee, cabling and networking related fee, Internet fee, costs for data conversion between manual system to automation system, hardware and maintenance fee and daily automation fee.,Q3: What computer facilities are you suggesting

20、for library computerization?,Different Type of computers Circulation workstation Staff workstation, public workstation, file server, etc. File Server Windows NT/2000 Servers Linux Server (7.3/8.0/9.0) Free of charge WorkStation Windows ME/XP User-friendly for users Handwriting and drawing pad,Storag

21、e Server DVD-RW, Tape Recorder for data backup Workstation CD-RW/Zip Drive, USB Slot for card reader or RAM Stick The circulation workstations should have a CCD scanner for reading barcode. the decoration and position of library should be considered for library computerization.,Q4: What kinds of pre

22、paration works need to be done before you select a library automation system?,different types of library automation systems setting up some specifications to evaluate different library systems, listing set of tasks to check the competence of the computer system and rank the priority of different tas

23、ks contact the supplier and ask for relevant questions visit to other computerized school libraries teacher-librarian can compare the price of different systems.,Q5: What sorts of services should be provided by the supplier?,on-site services, enquiry hotline and free upgrade to new version of the sy

24、stem are required. software installation on site?,Q6:The budget plan for the library computerization,The budget plan should included the bar-coding cost, the library card, the library the automation system, and the computer systems, the networking costs and the cost of human resources. But the cost

25、of networking, computer systems have already included under the IT funding which is also the funding for the IT group. So, the cost could exclude these items.,Budgeting,From the document review of School Improvement Programme (SIP) and funding of reading scheme for English and Chinese, it is conclud

26、ed that a medium sized school with central library has a total funding of $156000. If teacher-librarian takes about 25% from SIP and 10% from reading scheme, the amount that can be spent for library computerization is $33600. the total amount spent is $32610 and the amount that can be used is around

27、 $33600. It is thus within budget.,Q7: What are the steps and problems faced when performing link-referral services in library homepage?,The teacher-librarian feels that there is lack of communication between teachers and librarian. Even there are bunch of links provided on the school library webpag

28、e, teachers and students may not find them useful because they cannot fulfill their needs. So, the librarian may need to revise it many times. Moreover, the major problem of doing this is that some websites no longer exists after a while.,Link Referral Service,From the survey, schools are ready for

29、Internet connection. Teacher-librarian can construct a library homepage to support the school curriculum and project learning. The homepage should include web-referral services to support students self-learning purpose. The web page reference should be checked periodically with link checker program,

30、 and good coordination between teachers and teacher-librarian is needed.,Training,Training is needed for different level of staffs and users. teachers and students can receive training in the following modes: Online Learning Reference from library homepage Information Technology and Library Lesson Seminars Training the trainer program On-the-job training Learning through activities such as project,Recommendations for future research,Recommendations for future research,Online Evaluation for reading Statistics of reading habit Digitalized the purchasing record Electronic Paper,Q & A,