How to Analyze School Data to Drive Academic Improvement .ppt

1、1,How to Analyze School Data to Drive Academic Improvement A Case Study with Significant Results in One Year 13th National Quality Education Conference Session 13 November 13, 2005,Arved Harding Koalaty Kid Coordinator for ASQ Section 1106, Associate Statistician for Eastman Chemical CompanyChris Ha

2、mpton Vice-Principal of Dobyns-Bennett High School,2,Objective,The objective of this presentation is to provide you with a process that is backed by results that can be used to gather and analyze relevant data in a unique manner to help drive school-wide improvements.,3,Presentation Guide,We will gi

3、ve you an overview of the process for gathering and studying important data and a preview of the outcome.We will walk you through the details of the process for gathering and studying important data and show you results as we go.We will also show you a detailed process for Implementing Successful Ac

4、ademic Improvement Projects,4,Basic Philosophy in Traveling on any Journey,Determine the following:Where are you?Where do you want to go?How are you going to get there?,5,Basic Philosophy in Traveling on any Journey,Determine the following:Where are you? Requires Measures (Example: Dobyns-Bennett Hi

5、gh School-targeted school due to achievement of sub-groups on English measures.)Where do you want to go? Benchmarking with other schools or state and national standards (Return to the status of “School in Good-Standing”)How are you going to get there? Need a strategy or process (See Hank Somers 11 S

6、tep Process) (DB-School-wide focus on assessment, i.e., this is a DB problem, not an English problem. Provide data, accept feedback, provide resources, support, and model the importance to students and stakeholders),6,Process (Page 1 of 3),Decide what data you would like to study (TCAP, Gateway, ACT

7、, Graduation Rate, ) Decide how many years of data you want to include (more is usually better) Decide the schools with which you want to benchmark (include some close by but also some of the best in the state and nation if possible). Collect the data from your state website or other sources and pop

8、ulate an Excel spreadsheet. This may take some time. Consider dividing this task up.,7,Process (Page 2 of 3),Plot the data (See our recommended template. Also consider adding any state mandated goals.) Interpret the data (think about what each plot is telling you and if it makes sense) Take notes. N

9、ote some of the obvious areas of opportunity, schools to benchmark against, and those areas your school should feel good about.,8,Process (Page 3 of 3),Put a presentation together for your school or school system. Present it first to the administrative leadership team and prioritize the opportunitie

10、s for your school or school system. Filter the presentation on to other teams as appropriate. Be sure to field questions and help people draw conclusions. Many people are not used to looking at this kind of data this way. Put together teams around each major opportunity and implement Hank Somers 11

11、Step Process for Successful Academic Improvement Projects. Be sure to include this as part of your School Improvement Plan or other appropriate processes.,9,Attendance (1994-2004),Compared to State Average 2003-2004 1% above State AverageCompared to Best in Class 2003-2004 3% below best in class (Gr

12、eeneville City )Possible Benchmarking Opportunities Greeneville City because of their great improvements and Maryville because of their consistent high results.Comments: It is required by the state to achieve above 93% attendance.,Desired Direction,10,Gateway Algebra I (2001-2004) %Proficient and Ab

13、ove,Desired Direction,Compared to State Average 2003-2004 20% above State AverageCompared to Best in Class 2003-2004 2% above 2nd best in class (Maryville)Possible Benchmarking Opportunities NoneComments: Continued improvement for 2 years, now best in class!,11,DB Education Excellence Steering Team,

14、Principal 4 Vice-principals 4 teachers 2 Students 2 Community members (Businesses) 1 Parent 1 Quality in Education Consultant,12,We will walk you through the process and show you results as we go.,Chris Hampton Vice Principal of Dobyns-Bennett High School,13,Decide what data you would like to study

15、(TCAP, Gateway, ACT, Graduation Rate, ),ACT (1995-2004) ACT English ACT Reading ACT Math ACT Science SAT (1994-2004) SAT Verbal SAT Math Gateway Algebra I (2001-2004) Gateway Biology I (2001-2004) Gateway English II (2004) Writing 11th (1997-2004) Math Foundations (2002-2004) English 9 (EOC) (2004),

16、AP Data (1996-2004) Attendance (1994-2004) Cohort Rate % (1995-2004) # Students * System $/Student * Ethnic minority % * Free/Reduced Lunch % * Suspensions % * Expulsions % *Note that this information is updated annually and the process has become part of our school culture.,2002 denotes the 2002-20

17、03 school year.,14,Decide how many years of data you want to include (more is usually better),Collect as many as you can and this will vary depending on the measure.,Attendance (1994-2004),15,Decide which schools you want to benchmark with (include some close by but also some of the best in the stat

18、e and nation if possible),Dobyns-Bennett chose: Science Hill proximity and similar size and demographics/city school Sullivan South proximity and reputation Tennessee High proximity and city school Oak Ridge reputation as a strong academic school Greeneville City proximity and city school Maryville

19、reputation as a strong academic school State Average National Average We will adjust these for the 2005-06 school year based on info from TVAAS.,On TVAAS website administrators can search for schools most like theirs based on four demographics: Economically Disadvantaged, Enrollment, Special Educati

20、on, and Minority Population.,,16,17,Collect the data from your state website or other sources and populate an Excel spreadsheet. This may take some time. Consider dividing this task up.,18,Plot the data (See our recommended template. Also consider adding any state mandated goals.),Only 2 years of da

21、ta are available for this measure.,Compared to State Average 2003-2004 8% above State AverageCompared to Best in Class 2003-2004 1% above 2nd best in class (Maryville & Oak Ridge)Possible Benchmarking Opportunities None,19,Interpret the data (think about what each plot is telling you and if it makes

22、 sense) Take notes.,Due to previous year improvement plan implementation DB made great improvement in this measure, going from worst in class to best in class in one year. Note improvement from 84 to 97% proficient and above. This is a major improvement.,20,Gaps Compared to Best in Class School Year

23、 2003-2004,Gateways are now equivalent or better than all of the comparison schools. Graduation Rate is an obvious opportunity area, especially since our mission is to graduate each student.,Note some of the obvious areas of opportunity, schools to benchmark against, and those areas your school shou

24、ld feel good about.,DB-Best in Class x 100 Best in Class,21,Put a presentation together for your school or school system.,Parts of DBs presentation are in this document. For more details contact Chris Hampton at ,22,DB Mission and Vision Statements,The mission of Dobyns-Bennett High School is to gra

25、duate each student and provide a challenging and diverse learning environment which fosters intellectual growth, individual integrity, and community responsibility. The vision of Dobyns-Bennett High School is to be nationally recognized for educational excellence in a supportive learning community.,

26、23,Present it first to the administrative leadership team and prioritize the opportunities for your school or school system.,Attendance This area is suggested because DB averages very close to the state requirement of 93 and thus underperforms some years. There is opportunity for improvement and loo

27、king at peer schools indicates it can be done.Graduation Rate DB was identified as a Targeted School for 2003/2004 but this was successfully appealed. Nonetheless, at 79% we are well below the target of 90% and need to make obvious gains to reach this target by 2009/2010. We are also only better tha

28、n 1 of the schools we compared to, Greeneville City. There is opportunity for improvement and looking at peer schools indicates it can be done.,DB Identified Areas to Proceed to Next Step 2003-2004 School Year,24,Filter the presentation on to other teams as appropriate. Be sure to field questions an

29、d help people draw conclusions. Many people are not used to looking at this kind of data this way.,Groups to present to include Department Teams School Board Chamber of Commerce PTSA other appropriate groups for your community.,25,Put together teams around each major opportunity and implement Hank S

30、omers 11 Step Process for Successful Academic Improvement Projects. Be sure to include this as part of your School Improvement Plan or other appropriate processes.,Due to the the performance of certain sub-groups on the English Gateway test, DB was listed as a targeted school, as outlined by the sta

31、te of Tennessee from the “No Child Left Behind“ legislation. Accordingly, this need was added to DBs Tennessee School Improvement Plan. The students and faculty were made aware of the importance of this test result and given ownership to help resolve the issues. Data was used to determine which subg

32、roups of students were negatively impacting the test results. A team was formed consisting of diverse stakeholders including: English teachers, students, administration and teachers outside of English.,26,Gateway English II (2002) %Proficient and Above,Desired Direction,Compared to State Average 200

33、2-2003 3.4% below State AverageCompared to Best in Class 2002-2003 15.2% below best in class (Maryville)Possible Benchmarking Opportunities NoneComments: D-B is one of three(Science Hill and Tennessee High) schools in this study that had more than 45 students identified as economically disadvantaged

34、.,27,Put together teams around each major opportunity and implement Hank Somers 11 Step Process for Successful Academic Improvement Projects. Be sure to include this as part of your School Improvement Plan or other appropriate processes.,The team Restructured the format of our lowest level English c

35、ourse Incorporated curriculum mapping into all English courses Incorporated technology by using Gateway geared software Used a team teaching approach for that course Emphasized school-wide the importance of the core Gateway English skills in all curriculum areas. Incorporated some intrinsic and extr

36、insic motivators to promote student success The school recognized and celebrated the achievements.,28,Gateway English II (2002-2004) %Proficient and Above,Desired Direction,Compared to State Average 2003-2004 8% above State AverageCompared to Best in Class 2003-2004 1% above 2nd best in class (Maryv

37、ille & Oak Ridge)Possible Benchmarking Opportunities NoneComments: Note improvement from 84 to 97% proficient and above. This is a major improvement. Last year DB was a targeted school for this measure this year they are best in class! Congratulations!,29,Onto Next Year,30,New Goals for 2005,To incr

38、ease the percentage of students that successfully complete Algebra I by the end of their 2nd year of high school from 60% to 75% by the end of the 2006-2007 SY (5% increase annually), while maintaining Gateway Math results at the required AYP standards or higher in all 9 subgroups.To increase the Gr

39、aduation Rate from 78.8% to 90% by the 2009-2010 school year.,31,Gateway Algebra I (2001-2004) %Proficient and Above,Desired Direction,Compared to State Average 2003-2004 20% above State AverageCompared to Best in Class 2003-2004 2% above 2nd best in class (Maryville)Possible Benchmarking Opportunit

40、ies NoneComments: Continued improvement for 2 years, now best in class!,32,Discussion of Algebra Gateway,99% of the students who took the Gateway Algebra test scored proficient or aboveWhats to improve? Students who take Algebra I and do not make a C or above the 1st semester do not take the Algebra

41、 Gateway test. The objective is to increase the # that make a C or above and progress to complete the course and take the Gateway.For 2004-2005 DB was 95.4%.,33,Graduation Rate (2003-2004),Desired Direction,Compared to State Average 2003-2004 4% above State AverageCompared to Best in Class 2003-2004

42、 16% below best in class (Maryville )Possible Benchmarking Opportunities Maryville and Science Hill.Comments: DB is better than only Greeneville City in this group.,2003-2004 (78.8%), 2004-2005(84.7%).No Child Left Behind mandates 90% by 2009-2010.,34,Implementing Successful Academic Improvement Pro

43、jects,“ASQ Quality Tools Training” H. SomersJune 12, 2005,Stolen with permission.,35,Why Process Improvement Needed?,This Is About Change! Academic improvement SIP targets NCLB improvement Expectations for Present Actions Change Is Difficult!,36,Why Use A Systematic Improvement Process?,37,Helps Edu

44、cators Achieve Good Results Fast!,38,Success Stories,ElementaryMath Writing High School Gateways English to “Best in Class”,39,11 Step Improvement Process Five Key Sections,Start Analyze Plan Implement Improve,40,1. Select School Academic Need,Aligned with School Improvement Plan Normally Area of Gr

45、eatest Need,41,Barriers to Support the Educational Excellence Effort,Perceived notion that they did not need to improve Working on Educational Excellence was not a priority, no time Resistance to change Using data to drive decisions was not common practice Change in administration at school and dist

46、rict levels,42,2. Appoint Project Team,One member from each grade Interface for Grade Level Teams Share data, best practices, and needs To project team From project team SIP Team / Project Team Same?,43,Steering TeamData & Improvement Best Needs Practices Grade Level Teams,44,3. Analyze Data Develop

47、 Measures,Where Does Our School Stand? Detailed Data Analysis Compare to Peers Validate the Need Develop Measures Long term measure (Lagging) Short term measure (Leading),45,4. Chart Historical Performance Develop Goal & Gap,Use Line Charts Chart School Performance Chart Peer Schools Chart Superior

48、Performance Develop a Goal Establish a Gap,46,47,5. Benchmark Best Practices,Determine Superior Performance Determine Best Practices “Honorably Adopt” Best of Best Saves Huge Time and Effort,48,6. Develop Plan for Improvement,Develop Strategy for Improvement Use Best Practices /Quality Tools Develop

49、 Plan Include Entire Faculty (Build in Participation) Include Reinforcement Plan,49,PDSA Process,PLAN,DO,STUDY,ACT,Define,Assess,Analyze Cause,Implement the Plan,Evaluate the Results,Adjust the Plan,Specific Steps for Improvement,50,PDSA Improvement Plan,51,52,Develop Plan,Develop Spring Before Next School Year Before School Starts Train Faculty Obtain Support of Entire Faculty,53,7. Implement Plan,