Agricultural Research Service (ARS) FFIS Overview.ppt

1、Agricultural Research Service (ARS) FFIS Overview,2,A NEW LANGUAGE,Zoom,Clone Docs,Dupline,Feeders,SUSF,FLAGS,Doc Type,EASILY AUDITABLE,3,Overview,Why FFIS?How are we implementing?When are we implementing?,4,FFIS is Like an Onion,We have been learning as we go. Items we will cover FFIS System Vendor

2、 Information Accounting Code Structure Budget and Program Levels Training,5,FFIS Functionality,Integrated financial management system Budget execution and stringent budget controls Accounting through a daily general journal that provides an official audit trail for each transaction, double entry acc

3、ounting Reporting - internal and external to the Department, OMB, Treasury, and GAO Budget at the management unit level,6,FFIS Functionality,CRIS - In or out of FFIS? Level of detail in a SGL system Complexity of operating Audit implications Need for accountability vs. accounting CRIS accountability

4、 LOTS to be used in FY 2002 LOTS replaced in FY 2003,7,FFIS Functionality,Implementation Keep it simple in year 1 Expand capability in years 2 data clean up is critical this fiscal year.,8,FFIS Functionality,Implementation (Continued) Vendor Information: all entities that receive payments or that pr

5、ovide funds to ARS have to be in the FFIS Vendor Table. For conversion all existing obligations and receivables will have to have a valid Vendor in the Vendor table All new PRCH transactions beginning late June will have to have valid Vendor information in the Vendor Table,9,Fully Integrated FFIS Fi

6、nancial Components,Disbursement,Budget Execution,General Ledger,Payments,Accounts Receivable,Reporting,Spending,10,Four Components of FFIS,Documents,Reports,Journals,Tables,11,Documents,FFIS document screens are the means by which financial transactions are recorded in the system. Financial data ent

7、ered through documents will update the appropriate inquiry tables, general journals, and the general ledger tables. Financial transactions can be entered directly into FFIS, or information can be brought into FFIS through an interface (PRCH, TRVL, PCMS feeder systems, and Payroll).,Documents,What Is

8、 the Accounting Code Classification Structure (ACCS)?,13,Basic Concept of the ACCS,In FFIS, the ACCS will provide a framework for: Establishing budget structures Collecting and distributing costs Producing agency and department-wide reports Identical structure to our existing accounting code 2015306

9、910,14,ACCS Short-hand Code,Example: 2015306910 contains the following values Position 1 = budget fiscal year Positions 2 - 3 = fund 01 Positions 4 - 5 = division (area) 53 (PWA) Positions 4 -10 = account number infers Location and MU This is identical to our current accounting code, but it does muc

10、h more in FFIS.,15,What Are the ACCS Elements?,Budget Fiscal Year FUND &FUN2 02 Fund FUND &FUN2 01 Division DVSN 19 Organization ORGN 1925 Program PGMT 011925100 Report Category RPTG 4PRM Revenue Source RSRC 0170 Budget Object Code BOCT 2670,Element,Table,ARS Example,16,Budget Levels Referenced With

11、 Agency Terms & FFIS Terms,Appropriation/ ApportionmentAllocationAllotmentSuballotment,AgencyAreaManagement UnitObject Class,FundDivisionProgramBudget Object Code,Budget Level,Agency Terms,FFIS Terms,17,FFIS Budget Levels,Represents a budget distribution hierarchy Each level must include the budget

12、elements of the level above it,Appropriation (Agency),Apportionment (Agency/Area),Allocation (Area),Allotment (Management Unit),Suballotment (Object Class),What Is Budget Execution in FFIS?,19,Budget Execution Processes Supported by FFIS,Management of government funds Automation of the budgeting pro

13、cess Records online all financial activity associated with an agencys budget Distributes funds Monitors the spending of funds at all budget levels and enforces limits on spending Provides data to help agencies shift budgetary resources to meet changing needs,20,Establishing FFIS Spending Controls,FF

14、IS spending control functionality will allow USDA to: Comply with OMB circular A-34, “instructions on budget execution” When funds are apportioned by OMB, the sum of the obligations and expenditures cannot exceed the apportionment Availability of funds must be verified prior to creating an obligatio

15、n Absolute funds control will be established at the appropriation and apportionment level,21,FFIS Training,Training Need to train about 450 people Training will be done July - September Maximum class size 20 - held at Area Office FFIS basic training will be 5 full days and cover 1 Day - overview of

16、system navigation and policy 1/2 Day - budget execution 2 1/2 Days - spending and document numbering 1 Day - SUSF management,22,FFIS Training,Late September 1/2 day video training on BRIO Software. BRIO is a client server software used to download and manipulate reports from the USDA Data Warehouse ARS will have 10 standard Agency reports that have been developed to meet our basic information requirements. Additional training will be provided, method and time TBD. Additional training will be developed for special needs and further implementation.,23,Questions?,Steve,Diane,Carol,John,