ASAP Lecture.ppt

1、10/9/2018,ASAP Lecture,1,SAP Implementation ASAP Method,Copyright 1998- Gail Corbitt Contents of this file are for the exclusive use of the special MINS 298C class dealing with SAP software at CSU Chico for the Fall 1998 semester. Any other use in either electronic or hardcopy form is prohibited wit

2、hout the express written permission of the author. This material is confidential. Do not share it with anyone not enrolled in the class. Lecture #4: Implementation Methodology,10/9/2018,ASAP Lecture,2,SAP Implementation ASAP Method,Overview of Presentation: Define ASAP Examine ASAP Components Apply

3、components to Course Project,10/9/2018,ASAP Lecture,3,SAP Implementation ASAP Method,Characteristics of SAP Implementation Long: up to 5 years for a large corporation to have aspects of the company on SAP May require substantial BRP effort if corporation does not follow the general hierarchy that SA

4、P software assumes Complexity of the software requires knowledge in many areas that are not readily available - shortage of SAP experts Flexibility of software requires much customization through configuration (Business is complex: SAP Function-rich) SAP can not meet the demand for technical support

5、 that business requires to make this work - needs support from consulting companies,10/9/2018,ASAP Lecture,4,10/9/2018,ASAP Lecture,5,SAP Implementation ASAP Method,ASAP: Accelerated SAP method Assumes: Minimal BPR required to use best practices available in the software Minimal organizational struc

6、ture changes in the corporation Desire to implement SAP quickly ASAP is a methodology designed to implement SAP in 6 or 9 months (2 separate models) Traditional implementation uses R/3 Procedure Model,10/9/2018,ASAP Lecture,6,Key ASAP Deliverables,5,4,1,3,System Performance Evaluation,Procedures,Tes

7、t Cases,Reports,Interfaces,Conversion,Test Plan,Trng Material,GoLive Plan,Project Plan,Business Blueprint,Org. Structure,Bus Process,Interfaces,Conversions,Reports,Authorizations,Enhancements,Scope,Baseline Scope,Business Process Master List,10/9/2018,ASAP Lecture,7,SAP Implementation ASAP Method,Pr

8、ocedure Model Phases Organization and Conceptual Design Detailed Design and System Set-Up Preparation to Go Live Productive Operation ASAP Model Phases Project Preparation Business Blueprint Realization Final Preparation Go Live and Support,10/9/2018,ASAP Lecture,8,SAP Implementation ASAP Method,How

9、 is ASAP Different from Procedure Model ASAP: Has templates built for system documentation with step by step tasks More activities (collections of tasks) are done in parallel Process driven More efficient use of consultants Knowledge transfer occurs faster Assumes company has good understanding of t

10、he business processes they want: little BPR required,10/9/2018,ASAP Lecture,9,AcceleratedSAP Tools Approach,The AcceleratedSAP approach uses different tools and accelerators within the context of a single framework called the Implementation Assistant,The Implementation Assistant is the primary tool

11、and framework for executing the ASAP approach,10/9/2018,ASAP Lecture,10,Implementation Assistant Home Page,Tree Structure,Roadmap,Implementation Assistant Toolbar,Tabs,10/9/2018,ASAP Lecture,11,AcceleratedSAP Tools and Accelerators,Purpose: The tools and accelerators are used to execute the tasks of

12、 the Implementation Assistant Tool: An self-contained application used to perform workpackages, activities, and larger tasks. Accelerator: Templates, models, questionnaires created with applications and used to perform smaller tasks or roles.,Implementation Assistant,Task,Task,Tool,Accelerator,Links

13、,10/9/2018,ASAP Lecture,12,Example of AcceleratedSAP Accelerators,Pre-Configured Client Data Transfer Made Easy System Administration Made Easy Authorizations Made Easy Automatic Account Assignment,Knowledge Corner contains numerous accelerators,10/9/2018,ASAP Lecture,13,Implementation Assistant Exa

14、mple,Project task: Define Organizational Structure,Activities - Define Business Organization Structure,Tasks,Work Package - Business Organization Structure,Phase - Phase 2: Business Blueprint,Schedule Organization Structure Workshop Distribute Organization Structure Guidelines Conduct Organization S

15、tructure Workshop Recommend & Approve Organization Structure,10/9/2018,ASAP Lecture,14,Implementation Assistant Example cont,Tasks,Schedule Organization Structure Workshop Distribute Organization Structure Guidelines Conduct Organization Structure Workshop Recommend & Approve Organization Structure,

16、Project task: Define Organizational Structure,Procedure,Conduct Session 1 Develop Org Structure Conduct Session 2,Tools/ Accelerators,QA db Enterprise Area Scope Document Organization Structure Presentation Template,10/9/2018,ASAP Lecture,15,SAP Implementation ASAP Method: Deliverables By Phase,Phas

17、e 1: Project Preparation Project Plan Scope Definition Phase 2: Business Blueprint Organizational Structure Business Process Master List Baseline Scope Definition (80/20 rule) Interfaces Required Conversions required Reports needed Authorizations Enhancements Needed,10/9/2018,ASAP Lecture,16,SAP Imp

18、lementation ASAP Method: Deliverables By Phase cont.,Phase 3: Realization Defined Procedures Configuration Cases Integration Test Cases Reports, Interfaces, Conversions, Authorizations completed Phase 4: Final Preparation Detailed Test Plan Training Material GoLive Plan (include addressing resistanc

19、e to change),10/9/2018,ASAP Lecture,17,SAP Implementation ASAP Method: Deliverables By Phase cont.,Phase 5: Go Live and Support QA Evaluation Performance checks Cut-over and support,10/9/2018,ASAP Lecture,18,SAP Implementation ASAP Method,ASAP Critical Success Factors: Open communication from manage

20、ment Empowered Team : team can decide Adaptable organization: Organization willing to change Best people are on team not those company can spare Strong Project Management Skills Quality checks are used along the way Commitment to use R/3 method (IMG & Procedure Model) Team building has occurred Tech

21、nical Requirements are done by vendor & are accurate,10/9/2018,ASAP Lecture,19,SAP Implementation ASAP Method,ASAP Decelerators: Endless process analysis (cant decide how to do business - analysis paralysis) Lack of common vision Unwilling to change Not enough hardware/resources Scope change or scop

22、e creep Staff turnover Lack of accountability Product cant deliver functionality that is needed,10/9/2018,ASAP Lecture,20,SAP Implementation Method: MINS 298C,Phase 1: Project Preparation General business scenario is provided Tour Sierra Nevada and find out how beer is brewed Eat/drink in the brew p

23、ub and find out what the products are and how business is conducted on this side of the business Each Functional Team: Familiarize self with R/3 Processes (use process model) Define the business processes that affect you Compare your needs with what R/3 provides Deliverable (2 weeks):Written Summary

24、 of what you know Define what you need from others,10/9/2018,ASAP Lecture,21,SAP Implementation Method: MINS 298C,Phase 1 cont: MIS Team using R/3 Procedure Model: Define Project Structure Define any needed Project Standards and Procedures Create Preliminary Project Plan Set Up Master Records for Pr

25、oject Team members Create Customizing Projects for each team that matches your plan Deliverable: Presentation to rest of class on this (2 weeks) Written documentation of what youve done, how you did it,10/9/2018,ASAP Lecture,22,SAP Implementation Method: MINS 298C,Phase 2: Prepare the Business bluep

26、rint (3-4 weeks) Cross functional Teams: Make final decisions on business processes that affect more than one team Define responsibility for setting up business processes Finalize Process Function Fields and Content Map role or job profiles to processes (design security system) Set IMG Structural co

27、mponents Deliverable: Presentation to class: Written documentation,10/9/2018,ASAP Lecture,23,SAP Implementation Method: MINS 298C,Phase 2: Complete Configuration (2-3 weeks) Determine Master Data Fields and Content Configure Master Data Configure Process Functions/Settings Deliverable: Written docum

28、entation,10/9/2018,ASAP Lecture,24,SAP Implementation Method: MINS 298C,Phase 3 (2-3 weeks): Test Settings Create Transaction Sets using our configuration to be used in the Fall class Deliverable: Tested transaction sets Final Documentation Terminal Exam on components,10/9/2018,ASAP Lecture,25,Getti

29、ng Started: Learning Reference Model,Overall Goal: Learn about the System and the Business in order to do the Mapping Learning the Business will begin in a week Learning the System begins now R/3 Reference Model Implementation Management Guide (IMG),10/9/2018,ASAP Lecture,26,Create Enterprise IMG Cr

30、eate Project IMG Accelerators Recommendation for the creation of a Project IMG Recommended procedure for performing customizing activities and customizing documentation,Initialize Implementation Guide (IMG),Project Scope,Project IMG,10/9/2018,ASAP Lecture,27,Reference Model Introduction,The SAP R/3

31、Reference Model,Business User,SAP R/3 System Functionality,Accounting,Information Flow Features,Logistics,Functions, Data, and Organizations,Views,10/9/2018,ASAP Lecture,28,Reference Model Introduction,Business Navigator,SAP R/3 Analyzer,The Reference Model,The Reference Model,R/3 Basis System,SD,MM

32、,PP,QA,PM,HR,FI,CO,AM,PS,WF,IS,R/3 Basis System,10/9/2018,ASAP Lecture,29,Reference Model Introduction,Help in quickly identifying required business processes Analyze how the required business processes are provided by the SAP R/3 System and determine potential gaps Identify alternative solutions fo

33、r optimizing business processes Maximize integration throughout the SAP R/3 System using real world business models,The SAP R/3 Reference Model can:,10/9/2018,ASAP Lecture,30,Reference Model Introduction,EPC,?,Current situation,Target situation,Company,SD,MM,PP,QA,PM,HR,FI,CO,AM,PS,WF,IS,R/3 Basis S

34、ystem,The Reference Model,10/9/2018,ASAP Lecture,31,Reference Model Introduction,What should be done (i.e., business functions)? Who should do what and where (i.e., organizational elements)? Which information is required (i.e., data)?,The Reference Model,The SAP R/3 Reference Model views help answer

35、 the following business questions:,Organizational Elements,Data,Business Functions,10/9/2018,ASAP Lecture,32,Reference Model Views,Process Selection Matrix,Process EPC,Scenario Process EPC,Organization Diagram,Funct.,The Reference Model,Event,10/9/2018,ASAP Lecture,33,“Scenarios”,“Processes”,Referen

36、ce Model Views,Shipping,Delivery processing,Delivery processing,Delivery processing,Delivery processing,Third-party order processing,Scheduling agreement processing,Contract processing,Standard order processing,Decentralized shipping processing,Decentralized shipping processing,Decentralized shippin

37、g processing,Decentralized shipping processing,Process Selection Matrix,Scenario,Process,10/9/2018,ASAP Lecture,34,Reference Model Views,Process Event-driven Process Chain,Invoice processing with reference,Entry of services rendered,V,V,V,V,V,Invoice posted & released for payment,v,v,v,v,v,Vendor pr

38、ocessing,Creditor subsidiaries/ head office processing,Service is accepted,V,xor,Services are to be entered,Delivery date is not exceeded,Delivery is urged,10/9/2018,ASAP Lecture,35,Company code,System,Business area,System,Sales area,System,Sales organization,System,Shipping point,System,Loading poi

39、nt,System,Plant warehouse,System,Distribution channel,System,System,System,Plant,Division,Reference Model Views,Organizational Diagram,10/9/2018,ASAP Lecture,36,Key Points,The SAP R/3 Reference Model can help: Identify customer-required business processes Analyze the extent to which the required fun

40、ctions needed by the business are provided by the SAP R/3 System Identify alternative solutions for optimizing business processes Maximize integration throughout the SAP R/3 System using real world business models,10/9/2018,ASAP Lecture,37,Key Points,Business Processes, Functions, and Events,Data and Organizational Elements,FI,CO,AM,IS,WF,PS,PM,PP,MM,SD,QM,HR,SAP R/3 Application System,SAP R/3 Reference Model,