BS EN 82045-1-2001 Document management - Principles and methods《文件管理 原则和方法》.pdf

1、BRITISH STANDARD BS EN 82045-1:2001 IEC 82045-1:2001 Document management Part 1: Principles and methods The European Standard EN 82045-1:2001 has the status of a British Standard ICS 01.110 NO COPYING WITHOUT BSI PERMISSION EXCEPT AS PERMITTED BY COPYRIGHT LAWBS EN 82045-1:2001 This British Standard

2、, having been prepared under the direction of the Electrotechnical Sector Policy and Strategy Committee, was published under the authority of the Standards Policy and Strategy Committee on 20 December 2001 BSI 20 December 2001 ISBN 0 580 38793 3 National foreword This British Standard is the officia

3、l English language version of EN 82045-1:2001. It is identical with IEC 82045-1:2001. The UK participation in its preparation was entrusted to Technical Committee GEL/3, Documentation and Graphical symbols, which has the responsibility to: A list of organizations represented on this committee can be

4、 obtained on request to its secretary. From 1 January 1997, all IEC publications have the number 60000 added to the old number. For instance, IEC 27-1 has been renumbered as IEC 60027-1. For a period of time during the change over from one numbering system to the other, publications may contain iden

5、tifiers from both systems. Cross-references The British Standards which implement international or European publications referred to in this document may be found in the BSI Standards Catalogue under the section entitled “International Standards Correspondence Index”, or by using the “Find” facility

6、 of the BSI Standards Electronic Catalogue. A British Standard does not purport to include all the necessary provisions of a contract. Users of British Standards are responsible for their correct application. Compliance with a British Standard does not of itself confer immunity from legal obligation

7、s. aid enquirers to understand the text; present to the responsible European committee any enquiries on the interpretation, or proposals for change, and keep the UK interests informed; monitor related international and European developments and promulgate them in the UK. Summary of pages This docume

8、nt comprises a front cover, an inside front cover, the EN title page, pages 2 to 34, an inside back cover and a back cover. The BSI copyright date displayed in this document indicates when the document was last issued. Amendments issued since publication Amd. No. Date CommentsEUROPEAN STANDARD EN 82

9、045-1 NORME EUROPENNE EUROPISCHE NORM November 2001 CENELEC European Committee for Electrotechnical Standardization Comit Europen de Normalisation Electrotechnique Europisches Komitee fr Elektrotechnische Normung Central Secretariat: rue de Stassart 35, B - 1050 Brussels 2001 CENELEC - All rights of

10、 exploitation in any form and by any means reserved worldwide for CENELEC members. Ref. No. EN 82045-1:2001 E ICS 01.110;35.240.01 English version Document management Part 1: Principles and methods (IEC 82045-1:2001) Gestion de documents Partie 1: Principes et mthodes (CEI 82045-1:2001) Dokumentenma

11、nagement Teil 1: Prinzipien und Methoden (IEC 82045-1:2001) This European Standard was approved by CENELEC on 2001-11-01. CENELEC members are bound to comply with the CEN/CENELEC Internal Regulations which stipulate the conditions for giving this European Standard the status of a national standard w

12、ithout any alteration. Up-to-date lists and bibliographical references concerning such national standards may be obtained on application to the Central Secretariat or to any CENELEC member. This European Standard exists in three official versions (English, French, German). A version in any other lan

13、guage made by translation under the responsibility of a CENELEC member into its own language and notified to the Central Secretariat has the same status as the official versions. CENELEC members are the national electrotechnical committees of Austria, Belgium, Czech Republic, Denmark, Finland, Franc

14、e, Germany, Greece, Iceland, Ireland, Italy, Luxembourg, Malta, Netherlands, Norway, Portugal, Spain, Sweden, Switzerland and United Kingdom.Foreword The text of document 3B/327/FDIS, future edition 1 of IEC 82045-1, prepared by SC 3B, Documentation, of IEC TC 3, Documentation and graphical symbols,

15、 was submitted to the IEC- CENELEC parallel vote and was approved by CENELEC as EN 82045-1 on 2001-11-01. The following dates were fixed: latest date by which the EN has to be implemented at national level by publication of an identical national standard or by endorsement (dop) 2002-08-01 latest dat

16、e by which the national standards conflicting with the EN have to be withdrawn (dow) 2004-11-01 Annexes designated “normative“ are part of the body of the standard. Annexes designated “informative“ are given for information only. In this standard, annex ZA is normative and annexes A and B are inform

17、ative. Annex ZA has been added by CENELEC. _ Endorsement notice The text of the International Standard IEC 82045-1:2001 was approved by CENELEC as a European Standard without any modification. In the official version, for Bibliography, the following notes have to be added for the standards indicated

18、: IEC 61082-1 + A1 + A2 NOTE Harmonized as EN 61082-1:1993 + A1:1995 + A2:1996 (not modified). IEC 61346-2 NOTE Harmonized as EN 61346-2:2000 (not modified). IEC 61175 NOTE Harmonized as EN 61175:1993 (not modified). IEC 61666 NOTE Harmonized as EN 61666:1997 (not modified). IEC 81714-2 NOTE Harmoni

19、zed as EN 81714-2:1998 (not modified). _ Page2 EN820451:2001 BSI20December2001CONTENTS INTRODUCTION 4 1 Scope6 2 Normative references .6 3 definitions7 3.1 General.7 3.2 Documents related issues 8 3.3 Product related issues9 3.4 Workflow related issues9 4 Principles of document management .10 4.1 Ge

20、neral.10 4.2 Processes supported by metadata.10 4.3 Document concepts10 4.4 Linked documents 13 4.5 Document versions.13 5 Metadata for documents with relation to their environment16 5.1 General.16 5.2 Metadata associated with the considered object(s) .17 6 Metadata associated with activities within

21、 the life cycle of a document .17 6.1 General.17 6.2 Initiation phase .19 6.3 Preparation phase 21 6.4 Establishment phase 21 6.5 Using phase23 6.6 Revision phase.24 6.7 Archiving phase25 6.8 Deletion phase26 7 Conformance requirements 27 Annex A (informative) Environment of a document management sy

22、stem .28 Annex B (informative) List of used abbreviations .32 Annex ZA (normative) Normative references to international publications with their corresponding European publications 34 Bibliography 33 Figure 1 Document with associated metadata .11 Figure 2 Concept of the compound document .12 Figure

23、3 Concept of the document aggregation .12 Figure 4 Concept of the document set .13 Figure 5 Sequentially effective versus concurrently effective document versions .15 Figure 6 Maturity concept .16 Figure 7 Activities along the life cycle of a document.18 Figure A.1 Environment of document management

24、 systems .28 Page3 EN820451:2001 BSI20December200182045-1 IEC:2001 9 INTRODUCTION During the last decades, industry has undergone a thorough transition from manual practice to computer support for the creation and exchange of information. However, the manual practices and standards for handling docu

25、mentation have not undergone a corresponding process. The situation is that the well-documented manual methods for design co-operation and co-ordination a system for process quality assurance common to the industry is being replaced by procedures specific to projects and companies. The result is tha

26、t, although every single actor strives to assure the quality of his own products and services, the process may fail in achieving overall product and process quality. The information, interfaces and networking become industry key factors. On the other hand, electronic document management technologies

27、 are well-suited to handle large amounts of documents occurring in engineering, manufacturing, operation and maintenance processes, together with the connected metadata. Cost reductions and quality improvements are immediate incentives. The potential benefits include efficient search and retrieval o

28、f specific documents; quick and direct propagation of changes; automatic workflow procedures; providing document collections about related information; reduced administration through integration of document production and management; retrieval of knowledge from previous projects and common industry

29、sources; supporting the exchange and sharing of data; supporting collaborative engineering. As document management by nature is an instrument for the exchange of information, the need for standardisation is evident. ISO TC 10 and IEC SC 3B have identified metadata for technical documents as being a

30、field where all industry disciplines immediately will benefit from standardisation, and where no standards are available. The Technical Management Board of ISO and the Committee of Action of IEC have decided that, for each part of this series, one organization shall be responsible. The technical com

31、mittees involved have agreed not to change any part of International Standard 82045 without mutual agreement. This standard defines the document concept covering not only traditional paper-based documents, but also, more generally, computer-based information that is identified, structured, processed

32、, controlled and interchanged/communicated as a unit (a closed container of information). It deals with fixed sets of information with associated metadata and with multiple presentations of these sets of information. 4egaP EN820451:2001 1002rebmeceD02ISB Page4 EN820451:2001 BSI20December200182045-1

33、IEC:2001 11 It introduces the concept of maturity in document management systems, allowing a purpose- driven approach for concurrent and collaborative engineering. This standard covers also the document management systems using sequential engineering. Management data are data about the content of a

34、document, necessary to manage it in an Electronic Document Management System (EDMS) or Product Data Management System (PDMS) or any other relevant system. 5egaP EN820451:2001 1002rebmeceD02ISB Page5 EN820451:2001 BSI20December200182045-1 IEC:2001 13 DOCUMENT MANAGEMENT Part 1: Principles and methods

35、 1 Scope This part of International Standard 82045 specifies principles and methods to define metadata for the management of documents associated with objects throughout their life cycle; This cycle generally covers a range from the conceptual idea of a document to its deletion. The established prin

36、ciples and methods are basic for all document management systems. This part is intended as a general basic standard in all application fields and provides the framework applicable for part 2. International Standard 82045 is primarily intended as a resource for the use in computerised systems such as

37、 Electronic Document Management Systems (EDMS) or Product Data Management Systems (PDMS) for the management, retrieval, storage and selection and archiving of documents, and as a basis for the exchange of documents. NOTE Part 2 of International Standard 82045 provides the collection of data element

38、types associated with an information reference model, which may be used in conjunction with the presentation of metadata on documents. 2 Normative references The following normative documents contain provisions which, through reference in this text, constitute provisions of this International Standa

39、rd. For dated references, subsequent amendments to, or revisions of, any of these publications do not apply. However, parties to agreements based on this International Standard are encouraged to investigate the possibility of applying the most recent editions of the normative documents indicated bel

40、ow. For undated references, the latest edition of the normative document referred to applies. Members of ISO and IEC maintain registers of currently valid International Standards. IEC 61346-1:1996, Industrial systems, installations and equipment and industrial products Structuring principles and ref

41、erence designations Part 1: Basic rules IEC 61355:1997, Classification and designation of documents for plants, systems and equipment IEC 62023:2000, Structuring of technical information and documentation ISO/IEC 2382-1:1993, Information technology Vocabulary Part 1: Fundamental terms ISO/IEC 8613-1

42、:1994, Information technology Office Document Architecture (ODA) and interchange format: Introduction and general principles ISO 9000:2000, Quality management systems Fundamentals and vocabulary 6egaP EN820451:2001 1002rebmeceD02ISB Page6 EN820451:2001 BSI20December200182045-1 IEC:2001 15 ISO 10007:

43、1995, Quality management Guidelines for configuration management ISO 15226:1999, Technical product documentation Life cycle model and allocation of documents ISO 16016:2000, Technical product documentation Protection notices for restricting the use of documents and products 3 Definitions For the pur

44、pose of this part of International Standard 82045, the following terms and definitions apply. 3.1 General 3.1.1 object entity treated in the process of design, engineering, realisation, operation, maintenance and demolition NOTE 1 The entity may refer to something, which is either physical or non-ph

45、ysical or to a set of information associated with it. NOTE 2 Depending on its purpose, an object may be viewed in different ways called “aspects”. IEC 61346-1, modified 3.1.2 aspect specific way of selecting information on, or describing, a system or an object of a system NOTE Such ways may be what

46、the system or object is doing (function viewpoint); how the system or object is constructed (product viewpoint); where the system or object is located (location viewpoint). IEC 61346-1 3.1.3 data medium material on which data can be recorded and from which they can be retrieved IEC 61355, 3.1 3.1.4

47、data reinterpretable presentation of information in a formalised manner suitable for communication, interpretation or processing NOTE Data can be processed by human or by automatic means. ISO/IEC 2382-1:1993 3.1.5 database collection of data organized according to a conceptual structure describing t

48、he characteristics of these data and the relationships among their corresponding entities, supporting one or more application areas 7egaP EN820451:2001 1002rebmeceD02ISB Page7 EN820451:2001 BSI20December200182045-1 IEC:2001 17 3.1.6 information model; conceptual schema implementation-independent spe

49、cification of information structures 3.1.7 electronic document management system (abbr. EDMS) computer-based application dealing with the management of documents throughout the document life cycle 3.2 Document related issues 3.2.1 metadata for documents data for the description of documents and their management 3.2.2 content subject information of a document 3.2.3 document fixed a