1、Document management applications Archiving of electronic data Computer output microform (COM)/Computer output laser disc (COLD)BS ISO 11506:2017BSI Standards PublicationWB11885_BSI_StandardCovs_2013_AW.indd 1 15/05/2013 15:06 ISO 2017Document management applications Archiving of electronic data Comp
2、uter output microform (COM)/Computer output laser disc (COLD)Applications de gestion de documents Archivage de donnes lectroniques Microforme de sortie dordinateur (COM)/Disque laser de sortie dordinateur (COLD)INTERNATIONAL STANDARDISO11506Second edition2017-07Reference numberISO 11506:2017(E)Natio
3、nal forewordThis British Standard is the UK implementation of ISO 11506:2017. It supersedes BS ISO 11506:2009, which is withdrawn.The UK participation in its preparation was entrusted to Technical Committee IDT/1, Document Management Applications.A list of organizations represented on this committee
4、 can be obtained on request to its secretary.This publication does not purport to include all the necessary provisions of a contract. Users are responsible for its correct application. The British Standards Institution 2017 Published by BSI Standards Limited 2017ISBN 978 0 580 93602 9ICS 01.140.20;
5、37.080Compliance with a British Standard cannot confer immunity from legal obligations.This British Standard was published under the authority of the Standards Policy and Strategy Committee on 30 September 2017.Amendments/corrigenda issued since publicationDate Text affectedBRITISH STANDARDBS ISO 11
6、506:2017 ISO 2017Document management applications Archiving of electronic data Computer output microform (COM)/Computer output laser disc (COLD)Applications de gestion de documents Archivage de donnes lectroniques Microforme de sortie dordinateur (COM)/Disque laser de sortie dordinateur (COLD)INTERN
7、ATIONAL STANDARDISO11506Second edition2017-07Reference numberISO 11506:2017(E)BS ISO 11506:2017ISO 11506:2017(E)ii ISO 2017 All rights reservedCOPYRIGHT PROTECTED DOCUMENT ISO 2017, Published in SwitzerlandAll rights reserved. Unless otherwise specified, no part of this publication may be reproduced
8、 or utilized otherwise in any form or by any means, electronic or mechanical, including photocopying, or posting on the internet or an intranet, without prior written permission. Permission can be requested from either ISO at the address below or ISOs member body in the country of the requester.ISO
9、copyright officeCh. de Blandonnet 8 CP 401CH-1214 Vernier, Geneva, SwitzerlandTel. +41 22 749 01 11Fax +41 22 749 09 47copyrightiso.orgwww.iso.orgBS ISO 11506:2017ISO 11506:2017(E)ii ISO 2017 All rights reservedCOPYRIGHT PROTECTED DOCUMENT ISO 2017, Published in SwitzerlandAll rights reserved. Unles
10、s otherwise specified, no part of this publication may be reproduced or utilized otherwise in any form or by any means, electronic or mechanical, including photocopying, or posting on the internet or an intranet, without prior written permission. Permission can be requested from either ISO at the ad
11、dress below or ISOs member body in the country of the requester.ISO copyright officeCh. de Blandonnet 8 CP 401CH-1214 Vernier, Geneva, SwitzerlandTel. +41 22 749 01 11Fax +41 22 749 09 47copyrightiso.orgwww.iso.orgISO 11506:2017(E)Foreword vIntroduction vi1 Scope . 12 Normative references 13 Terms a
12、nd definitions . 24 Electronic data archiving . 34.1 Archiving functions . 34.2 Functional specifications 35 Specifications related to micrographics options 45.1 Choice of principles . 45.2 Choice of microform type 46 Specifications related to micrographic recording . 46.1 Encoding formats 46.1.1 Ge
13、neral 46.1.2 Line mode 56.1.3 Image mode 56.1.4 Form overlays . 56.2 Conversion 66.2.1 General 66.2.2 Conversion of files in line mode 66.2.3 Conversion of files in image mode 66.3 COM recording process 66.3.1 Production parameters 66.3.2 Form overlays . 66.3.3 Data reception 66.3.4 Data recording m
14、odes . 76.3.5 Management of production interruptions or problems/faults/errors. 86.4 Micrographic process 86.4.1 General 86.4.2 Development system 86.4.3 Integrated processing 96.4.4 Separate processing 96.5 Production control . 96.6 Duplication of microforms 96.7 Microform preservation 97 Managemen
15、t of recorded data 107.1 General 107.2 Identification and indexing of microforms 107.2.1 Titles 107.2.2 Indexes . 107.2.3 Segmentation .117.2.4 Form overlays 117.2.5 Time-stamp . 117.3 Indexing COM microfiche 127.3.1 General. 127.3.2 Titling . 127.3.3 Microfiche index page.127.4 Indexing 16 mm COM m
16、icrofilm . 127.4.1 Titling . 127.4.2 Index pages 137.4.3 Blip generation .137.5 Indexing 35 mm COM microfilm . 13 ISO 2017 All rights reserved iiiContents PageBS ISO 11506:2017ISO 11506:2017(E)7.5.1 Titling . 137.5.2 Index pages 137.6 Indexing COM aperture cards 137.6.1 Titling and indexing .137.6.2
17、 Punched data 148 Evidentiary aspects of COM recording 148.1 General 148.2 Integrity of recorded data 148.2.1 Irreversibility . 148.2.2 Integrity of COM microfiche and 16 mm and 35 mm COM microfilm 148.2.3 Integrity of COM aperture cards 148.3 Stamping the microform 148.4 Time-stamping . 159 COM-COL
18、D dual recording .159.1 General 159.2 Recommended COLD media . 159.3 Uniqueness of the original data . 159.4 Parallel production . 159.5 Similar visual results 159.6 Management of data recorded on COLD media . 169.6.1 Administration 169.6.2 Retrieval and display of the data on COLD media 169.6.3 Ind
19、exing 169.6.4 Segmentation of file on COLD media .169.6.5 Form overlays 169.6.6 Labelling COLD media 169.6.7 Time-stamp . 169.7 Electronic databases . 179.7.1 General. 179.7.2 Retrieval and display of database. 1710 Evidentiary aspects of COM-COLD dual recording 17Annex A (informative) Archiving ele
20、ctronic data subject to restrictions for privacy reasons on COM microforms 18Annex B (informative) COM process and microforms .20Annex C (informative) Long-term preservation of silver microforms 26Annex D (normative) Microforms created for use as evidence29Bibliography .33iv ISO 2017 All rights rese
21、rvedBS ISO 11506:2017ISO 11506:2017(E)7.5.1 Titling . 137.5.2 Index pages 137.6 Indexing COM aperture cards 137.6.1 Titling and indexing .137.6.2 Punched data 148 Evidentiary aspects of COM recording 148.1 General 148.2 Integrity of recorded data 148.2.1 Irreversibility . 148.2.2 Integrity of COM mi
22、crofiche and 16 mm and 35 mm COM microfilm 148.2.3 Integrity of COM aperture cards 148.3 Stamping the microform 148.4 Time-stamping . 159 COM-COLD dual recording .159.1 General 159.2 Recommended COLD media . 159.3 Uniqueness of the original data . 159.4 Parallel production . 159.5 Similar visual res
23、ults 159.6 Management of data recorded on COLD media . 169.6.1 Administration 169.6.2 Retrieval and display of the data on COLD media 169.6.3 Indexing 169.6.4 Segmentation of file on COLD media .169.6.5 Form overlays 169.6.6 Labelling COLD media 169.6.7 Time-stamp . 169.7 Electronic databases . 179.
24、7.1 General. 179.7.2 Retrieval and display of database.1710 Evidentiary aspects of COM-COLD dual recording 17Annex A (informative) Archiving electronic data subject to restrictions for privacy reasons on COM microforms 18Annex B (informative) COM process and microforms .20Annex C (informative) Long-
25、term preservation of silver microforms 26Annex D (normative) Microforms created for use as evidence29Bibliography .33iv ISO 2017 All rights reserved ISO 11506:2017(E)ForewordISO (the International Organization for Standardization) is a worldwide federation of national standards bodies (ISO member bo
26、dies). The work of preparing International Standards is normally carried out through ISO technical committees. Each member body interested in a subject for which a technical committee has been established has the right to be represented on that committee. International organizations, governmental an
27、d non-governmental, in liaison with ISO, also take part in the work. ISO collaborates closely with the International Electrotechnical Commission (IEC) on all matters of electrotechnical standardization.The procedures used to develop this document and those intended for its further maintenance are de
28、scribed in the ISO/IEC Directives, Part 1. In particular the different approval criteria needed for the different types of ISO documents should be noted. This document was drafted in accordance with the editorial rules of the ISO/IEC Directives, Part 2 (see www .iso .org/ directives).Attention is dr
29、awn to the possibility that some of the elements of this document may be the subject of patent rights. ISO shall not be held responsible for identifying any or all such patent rights. Details of any patent rights identified during the development of the document will be in the Introduction and/or on
30、 the ISO list of patent declarations received (see www .iso .org/ patents).Any trade name used in this document is information given for the convenience of users and does not constitute an endorsement.For an explanation on the voluntary nature of standards, the meaning of ISO specific terms and expr
31、essions related to conformity assessment, as well as information about ISOs adherence to the World Trade Organization (WTO) principles in the Technical Barriers to Trade (TBT) see the following URL: www .iso .org/ iso/ foreword .html.This document was prepared by Technical Committee ISO/TC 171, Docu
32、ment management applications, Subcommittee SC 1, Quality, preservation and integrity of information.This second edition cancels and replaces the first edition (ISO 11506:2009), which has been technically revised. ISO 2017 All rights reserved vBS ISO 11506:2017ISO 11506:2017(E)IntroductionBusinesses,
33、 administrations and organizations of all shapes and sizes are becoming more and more electronic in the way they operate, either by digitizing their paper documents, or by doing business purely electronically (networked procedures and declarations, on-line administrative forms, creating contracts el
34、ectronically, etc.). In addition to facilitating the process of using, processing and transferring information, these practices reduce the volume of written information in relation to their paper equivalent.The change towards electronic resources concerns information of all levels of importance or s
35、eriousness, from internal documents to medical files to accounting records, tax declarations, banking transactions and e-commerce. Questions concerning the authenticity and traceability of legal documents are therefore of critical importance. Many countries have made changes to their legislation in
36、order to regulate the use of electronic processes in the presentation of evidence. The implication of questions of evidence regarding archiving techniques can therefore not be ignored, in an increasingly connected world, where cross-border transactions are common, and where the use of processes desc
37、ribed as “paper free” only fuels the need for solutions that offer sufficient guarantees in terms of information integrity and durability.Thus, and regardless of the motives, this new situation is creating a major problem: how to archive reliably and potentially for a very long period of time, data
38、that have been created, converted to, or received in, electronic form. In effect, with regard to archiving techniques, it should be noted that an electronic document is linked to the software and hardware that is capable of interpreting it, displaying it and making it intelligible. This means that p
39、reserving an electronic document cannot be limited to storing, bit by bit, the digital data as a stored physical object due to the rapid obsolescence of computer hardware, software and peripherals. Archiving needs to make this information independent of the originating software and hardware storage
40、platform, so as to guarantee its preservation during the required retention periods.While this document recognizes the need to preserve documents using micrographic technology, significant advances have been made with standardization of file formats like PDF, PDF/A, as well as others. This document
41、supports the continued use of film and emerging new kinds of micrographic media as a deep reference archive to electronic formats and media.For centuries, paper was the preferred material for the archiving of written work, allowing information to be saved, managed, transmitted and proved. A single m
42、edium is not conceivable for electronic data, since accessing and consulting on-line is a dynamic approach, while archiving and presentation of evidence is a static approach, and these are thus antinomic. It then becomes necessary to analyse separately correlative technical resources to avoid confus
43、ing the “consumable” part of the electronic information with the part whose durability is essential for saving work.The questions relating to the conditions in which the electronic data concerning nominative or sensitive information are stored are part of this issue. Dynamically storing such data pr
44、esents a potential danger for privacy (see Annex A).This demonstrates a real need for clarification and this document has been prepared to help economic and social partners to archive their electronic data with great care. It will help them answer questions relating to legal aspects as and when they
45、 arise, as well as those relating to the preservation of privacy and individual rights.vi ISO 2017 All rights reservedBS ISO 11506:2017ISO 11506:2017(E)IntroductionBusinesses, administrations and organizations of all shapes and sizes are becoming more and more electronic in the way they operate, eit
46、her by digitizing their paper documents, or by doing business purely electronically (networked procedures and declarations, on-line administrative forms, creating contracts electronically, etc.). In addition to facilitating the process of using, processing and transferring information, these practic
47、es reduce the volume of written information in relation to their paper equivalent.The change towards electronic resources concerns information of all levels of importance or seriousness, from internal documents to medical files to accounting records, tax declarations, banking transactions and e-comm
48、erce. Questions concerning the authenticity and traceability of legal documents are therefore of critical importance. Many countries have made changes to their legislation in order to regulate the use of electronic processes in the presentation of evidence. The implication of questions of evidence r
49、egarding archiving techniques can therefore not be ignored, in an increasingly connected world, where cross-border transactions are common, and where the use of processes described as “paper free” only fuels the need for solutions that offer sufficient guarantees in terms of information integrity and durability.Thus, and regardless of the motives, this new situation is creating a major problem: how to archive reliably and potentially for a very long period of time, data that have been created, converted to, or received in, e
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