DLA MIL-HDBK-831 A-2013 PREPARATION OF TEST REPORTS.pdf

1、MIL-HDBK-831A 25 June 2013 SUPERSEDING MIL-HDBK-831 23 April 1999 DEPARTMENT OF DEFENSE HANDBOOK PREPARATION OF TEST REPORTS This handbook is for guidance only. Do not cite this document as a requirement. AMSC N/A FSC QCIC NOT MEASUREMENT SENSITIVE Provided by IHSNot for ResaleNo reproduction or net

2、working permitted without license from IHS-,-,-MIL-HDBK-831A ii FOREWORD 1. This handbook is approved for use by the Department of Defense and is available for use by all Departments and Agencies of the Department of Defense. 2. This handbook is for guidance only. This handbook cannot be cited as a

3、requirement. If it is, the contractor does not have to comply. 3. Comments, suggestions, or questions on this document should be addressed to DLA Land and Maritime, ATTN: VAT, P.O. Box 3990, Columbus, OH 43218-3990, or to TubesAmpsdla.mil. Since contact information can change, you may want to verify

4、 the currency of this address information using the ASSIST Online database at https:/assist.dla.mil/. Provided by IHSNot for ResaleNo reproduction or networking permitted without license from IHS-,-,-MIL-HDBK-831A iii CONTENTS 1. SCOPE . 1 1.1 Scope . 1 1.2 Purpose 1 2. APPLICABLE DOCUMENTS . 1 3. D

5、EFINITIONS 1 3.1 Appendixes 1 3.2 Exhibits . 1 3.3 Universal document number 1 4. GENERAL REQUIREMENTS 1 4.1 Basic data 1 4.1.1 Test file 1 4.1.2 Notes . 1 4.1.3 Use of supporting documents . 1 4.1.4 Authentication . 2 4.1.4.1 Responsible officer. 2 4.1.4.2 Government representative . 2 5. DETAILED

6、REQUIREMENTS . 2 5.1 Format 2 5.2 Paper 2 5.3 Pagination 2 5.3.1 Page size 2 5.3.1.1 Margins 2 5.3.1.2 Numbering 2 5.3.1.3 Binding . 2 5.4 Illustrations . 2 5.4.1 Color differentiation . 2 5.5 Abbreviations . 2 5.6 Required elements . 3 5.6.1 Title page and cover 3 5.6.2 Tabular summary sheet 3 5.6.

7、3 Notice page . 3 5.6.3.1 Security Considerations . 3 5.6.3.2 Classified reports . 3 5.6.4 Table of contents . 3 5.6.5 Reason for test 3 5.6.6 Description of test samples . 3 5.6.7 Disposition of test specimens . 3 5.6.8 Narrative abstract, conclusions and recommendations 4 5.6.9 References 4 5.6.10

8、 Main body of report . 4 5.6.10.1 Factual data . 4 5.6.10.1.1 Description of testing apparatus . 4 5.6.10.1.2 Test procedure 4 5.6.10.1.3 Results of test; summations and analysis . 4 5.6.10.1.4 Test data . 4 Provided by IHSNot for ResaleNo reproduction or networking permitted without license from IH

9、S-,-,-MIL-HDBK-831A iv CONTENTS 5.7 Revisions, additions, re-issues 5 5.7.1 Title page 5 5.7.2 Revision page . 5 5.7.3 Corrected pages 5 5.8 Appendixes 5 6. NOTES . 5 6.1 Intended use 5 6.2 Subject term (key word) listing . 5 Provided by IHSNot for ResaleNo reproduction or networking permitted witho

10、ut license from IHS-,-,-MIL-HDBK-831A v FIGURES 1. Cover page 6 2. Title page 7 3. Report summary sheet 8 3A. Report summary sheet cont. . 9 4. General report summary 10 4A. General test summary 11 5. Notices page . 12 Provided by IHSNot for ResaleNo reproduction or networking permitted without lice

11、nse from IHS-,-,-MIL-HDBK-831A 1 1. SCOPE 1.1 Scope. This handbook delineates the format and content criteria to be used in the preparation of test reports covering tests on systems, subsystems, equipment, components, and parts. This handbook is for guidance only. This handbook cannot be cited as a

12、requirement. If it is, the contractor does not have to comply. 1.2 Purpose. The purpose of this handbook is to foster uniformity in the portrayal of test results on items of material. It also provides for greater ease in the evaluation of the design suitability and performance capability of test ite

13、ms for use in new applications 2. APPLICABLE DOCUMENTS NOT APPLICABLE 3. DEFINITIONS 3.1 Appendixes. An appendix is defined as any portion of a report which is necessary to its completeness but which is separated from the balance of the report for convenience, or because it does not logically fall u

14、nder one of the preceding headings. 3.2 Exhibits. An exhibit is defined as any document which is furnished with a report but is not an integral portion thereof. It might consist of a separate test report on the same or similar item, or pertinent correspondence or vendor data sheets, or a memo report

15、ing important conversations. 3.3 Universal document number. That number which should identify each test report and will be furnished by the procuring activity when it is required. This number is to be assigned in addition to any existing originators report number. 4. GENERAL REQUIREMENTS 4.1 Basic d

16、ata. All test reports should contain all the collected data and all conclusions resulting therefrom for the test performed. 4.1.1 Test file. A test file should be established and maintained which should include original log sheets, diagrams such as, wiring, piping, schematics or block, as necessary

17、to completely describe the purpose, conduct and results of tests. Upon creating, this file should be given a permanent identifying number, which should appear on all subsequent documents associated with a particular test. 4.1.2 Notes. Notes of all incidents of the testing, such as adjustments made,

18、servicing performed, leaks, vibrations, and any other irregular functioning of the product and corrective measures taken, should be placed on log sheets and included in the test reports. 4.1.3 Use of supporting documents. When applicable data has been previously submitted as a result of a similar or

19、 related government-funded test, these should be quoted, excerpted, or used in whatever manner possible to direct, guide, support, substantiate, or shorten test reports. Provided by IHSNot for ResaleNo reproduction or networking permitted without license from IHS-,-,-MIL-HDBK-831A 2 4.1.4 Authentica

20、tion. The test report should provide for the following signatures. 4.1.4.1 Responsible officer. The test report should be signed by a responsible officer of the contractors organization. 4.1.4.2 Government representative. A Government representative may witness the test and countersign the report. T

21、he latter signature should constitute verification of the data contained in the report, and should not necessarily indicate concurrence in the conclusion presented. 5. DETAIL REQUIREMENTS 5.1 Format. Test reports should be prepared in accordance with the following criteria. 5.2 Paper. Copies of docu

22、ments intended for technical data repositories or data exchange programs should be designated “data interchange submittal copies” and should be on white opaque paper. Complete text should be clear and sharp, of consistent high contrast, and preferably black-on-white. “Brownline” transparencies and “

23、Bluelines” should not be used for the above purposes. All other copies should be on carbon-backed vellum, pat, ozo-parchment, 14 pound bond or equivalent translucent material for reproduction purposes. 5.3 Pagination. 5.3.1 Page size. The size of each finished page should be 8 by 10 or 8 by 11 inche

24、s. The universal document number, page number and issue or revision date should be included on all sheets. Sketches, drawings and diagrams may exceed the 8 or 8 inch dimensions to form foldouts where the alternative would be extreme reduction in size of graphic material. 5.3.1.1 Margins. Adequate ma

25、rgins should be allowed so that the complete text can be easily read when the report is in bound form. 5.3.1.2 Numbering. Beginning with the first page, all pages of the test report should be numbered consecutively. The page number should be placed in the center of the bottom margin. 5.3.1.3 Binding

26、. The test report should be bound in such a manner that the pages can be removed without damage or mutilation to the pages. Full page tables, illustrations, etcetera, should be arranged so that the bottom of the table or illustration will be either at the bottom or at the right hand edge of the boun

27、d document. 5.4 Illustration. Where practical, illustrations should be provided when such would serve to clarify or otherwise aid in understanding the report. Illustrations should fit the required 8 by 10 or 8 by 11 inch dimensions of the report as noted in 5.3.1. Illustrations may include sketches,

28、 drawings, graphs, photographs, etcetera may be included in the main body of the report as applicable and should have dark work lines on light background. Drawings of “C” size should be avoided. However, inclusion of illustrations as appendixes under a proper group heading is preferred, provided ref

29、erences are indicated in the main body of the report. All photographic prints should be of high contrast and definition and should be page-size. When photographs are to be used as illustrations, 8 by 10 glossy prints should be included in the bond copy, and a positive transparency should be provided

30、 with the reproducible copy. In data interchange submittal copies, negatives are not acceptable in lieu of prints. 5.4.1 Color differentiation. Color differentiation should not be used for graphs, diagrams, etc. 5.5 Abbreviations. Abbreviations should be held to a minimum. Provided by IHSNot for Res

31、aleNo reproduction or networking permitted without license from IHS-,-,-MIL-HDBK-831A 3 5.6 Required elements. The report should contain the following elements in the degree of detail applicable to the size and complexity of the test item and the test performed, in the order specified. 5.6.1 Title p

32、age and cover. The cover is not mandatory, but if used should contain the information shown in figure 1, in approximately the same positions on the page. Cutouts may be used to allow the same information to show through from the title page shown in figure 2. Data interchange submittal copies should

33、not bear “Company Confidential” or similar stampings restricting circulation by the procuring activity. 5.6.2 Tabular summary sheet. A tabular summary sheet should be included as the first page of all component or parts test reports, containing all of the information called for in figure 3 and 3A. T

34、est reports on systems, subsystems, equipment, and others of a broad scope or general nature may require the use of the general report summary sheet, shown in figure 4 or the test summary sheet shown in figure 4A in lieu of that shown in figure 3. This alternative should be taken in reporting tests

35、where the detail summary sheet (figure 3) is definitely not applicable. 5.6.3 Notice page. The notice shown in figure 5 should be included as a full size page of all data interchangeable submittal copies of reports. Only the first paragraph should be required as part of all other copies. 5.6.3.1 Sec

36、urity considerations. Where security regulations are involved, the requirements herein should be adapted as necessary to comply, but whenever possible, classified or proprietary components or parts test reports should be downgraded by deleting classified or proprietary portions relating to usage and

37、 assemblies, without impairing the usefulness of documented contents pertaining to component or part performance. 5.6.3.2 Classified reports. In addition to the notice specified in 5.6.3, the following information should be typewritten on the notice page of classified test reports: WARNING: This mat

38、erial contains information affecting the national defense of the United States within the meaning of the espionage laws, title 18, U.S.C., secs. 793 and 794, the transmission or revelation of which in any manner to an unauthorized person is prohibited by law. 5.6.4 Table of contents. A table of cont

39、ents should include paragraph numbers, the subject of each paragraph, and the beginning page number for each. 5.6.5 Reason for test. The report should contain a statement describing the specific reason for conducting the test, together with pertinent background information as applicable. 5.6.6 Descr

40、iption of test samples. Whenever possible, each test report should describe tests on only one type of component, part equipment or sub-system. The number of vendors whose product is represented in a single report should be kept to a minimum. Where space does not allow sufficient detail on the summar

41、y sheet, additional description should include the part manufacturers address and when available all of the following: size, type, rating, serial number(s), batch lot and date of manufacture. Vendor, trade association, federal stock, and military part number designations should be given when such nu

42、mbers exist, but none of these should be substituted for a complete description. Further description should include method of sample selection and whether tested item(s) are prototypes, pilot samples, from a model shop, or production items. When specimen(s) are components of a system, a brief descri

43、ption of the function within the system should be given. Arbitrarily assigned numbers if used to identify specimens during test, should be tabulated against serial numbers or other means of positive identification. 5.6.7 Disposition of test specimens. Disposition of test samples should be given. Pro

44、vided by IHSNot for ResaleNo reproduction or networking permitted without license from IHS-,-,-MIL-HDBK-831A 4 5.6.8 Narrative abstract, conclusions and recommendations. This combined paragraph should contain an expansion of the remarks on the tabular summary sheet or of any other portions of the te

45、st report. The test engineer should include in this section any corrective measures taken, his recommendations as to better test methods, procedures, and sampling quantities. In connection with preproduction or qualification testing, this section should contain a statement of the contractors intenti

46、on regarding each instance wherein the test items do not fulfill the specified requirements. i.e., corrections to be made on production items, or a statement that it is intended to request a waiver. 5.6.9 References. If not already completely listed on the tabular summary sheet, all specifications a

47、nd other applicable documents referred to in the report should be listed here. Specifications and other documents necessary for proper report interpretation, which are not normally available to persons outside the report originating location, should be included with the report, either as an appendix

48、 or an exhibit, and should be listed as “attached”. 5.6.10 Main body of report. 5.6.10.1 Factual data. The following sections should be included under a main heading entitled “Factual Data”. 5.6.10.1.1 Description of test apparatus. A description of test apparatus should include a tabulation of all

49、instruments and equipment used, the manufacturers names, serial numbers, ranges, accuracy, and dates of latest calibration. 5.6.10.1.2 Test procedure. This section should contain a detailed explanation of what test or measurements were made, how they were made, and any other pertinent criteria which may affect the interpretation of the test da