1、 International Telecommunication Union ITU-T A.31TELECOMMUNICATION STANDARDIZATION SECTOR OF ITU (10/2008) SERIES A: ORGANIZATION OF THE WORK OF ITU-T Guidelines and coordination requirements for the organization of ITU-T workshops and seminars Recommendation ITU-T A.31 Rec. ITU-T A.31 (10/2008) i R
2、ecommendation ITU-T A.31 Guidelines and coordination requirements for the organization of ITU-T workshops and seminars Summary This Recommendation provides guidelines and coordination requirements for the organization of seminars and workshops by the Telecommunication Standardization Sector (ITU-T).
3、 Source Recommendation ITU-T A.31 was prepared by TSAG (2005-2008) and approved by the World Telecommunication Standardization Assembly (Johannesburg, 21-30 October 2008). ii Rec. ITU-T A.31 (10/2008) FOREWORD The International Telecommunication Union (ITU) is the United Nations specialized agency i
4、n the field of telecommunications, information and communication technologies (ICTs). The ITU Telecommunication Standardization Sector (ITU-T) is a permanent organ of ITU. ITU-T is responsible for studying technical, operating and tariff questions and issuing Recommendations on them with a view to s
5、tandardizing telecommunications on a worldwide basis. The World Telecommunication Standardization Assembly (WTSA), which meets every four years, establishes the topics for study by the ITU-T study groups which, in turn, produce Recommendations on these topics. The approval of ITU-T Recommendations i
6、s covered by the procedure laid down in WTSA Resolution 1. In some areas of information technology which fall within ITU-Ts purview, the necessary standards are prepared on a collaborative basis with ISO and IEC. NOTE In this Recommendation, the expression “Administration“ is used for conciseness to
7、 indicate both a telecommunication administration and a recognized operating agency. Compliance with this Recommendation is voluntary. However, the Recommendation may contain certain mandatory provisions (to ensure e.g. interoperability or applicability) and compliance with the Recommendation is ach
8、ieved when all of these mandatory provisions are met. The words “shall“ or some other obligatory language such as “must“ and the negative equivalents are used to express requirements. The use of such words does not suggest that compliance with the Recommendation is required of any party. INTELLECTUA
9、L PROPERTY RIGHTS ITU draws attention to the possibility that the practice or implementation of this Recommendation may involve the use of a claimed Intellectual Property Right. ITU takes no position concerning the evidence, validity or applicability of claimed Intellectual Property Rights, whether
10、asserted by ITU members or others outside of the Recommendation development process. As of the date of approval of this Recommendation, ITU had not received notice of intellectual property, protected by patents, which may be required to implement this Recommendation. However, implementers are cautio
11、ned that this may not represent the latest information and are therefore strongly urged to consult the TSB patent database at http:/www.itu.int/ITU-T/ipr/. ITU 2009 All rights reserved. No part of this publication may be reproduced, by any means whatsoever, without the prior written permission of IT
12、U. Rec. ITU-T A.31 (10/2008) iii CONTENTS Page 1 Scope 1 2 References 1 3 Definitions 1 3.1 Terms defined elsewhere 1 3.2 Terms defined in this Recommendation . 1 4 Abbreviations and acronyms 2 5 Conventions . 2 6 Choice of the proper event format 2 7 Event format specifics 2 7.1 Seminars . 2 7.2 Wo
13、rkshops 2 8 Event coordination . 2 8.1 Study group strategy focused 3 8.2 Information focused 3 8.3 Tutorial focused 3 8.4 Promotion focused 4 9 Event identification 4 10 Guidelines and coordination requirements for the organization of ITU-T workshops and seminars . 4 10.1 Guidelines, results and ex
14、change of experience . 4 10.2 Coordination within ITU-T, and between ITU-T and the other two Sectors and the General Secretariat of ITU 5 10.3 Coordination between ITU-T and relevant SDOs and regional organizations . 5 10.4 Administrative nature . 5 11 Basic requirements for the evaluation and follo
15、w-up actions of workshops and seminars 5 Rec. ITU-T A.31 (10/2008) 1 Recommendation ITU-T A.31 Guidelines and coordination requirements for the organization of ITU-T workshops and seminars (2008) 1 Scope This Recommendation provides guidelines and coordination requirements for the organization of wo
16、rkshops and seminars by ITU-T. These workshops and seminars aim for discussion and dissemination of the development of standards for worldwide implementation in telecommunications carried out by the study groups (SGs) of ITU-T. 2 References The following ITU-T Recommendations and other references co
17、ntain provisions that, through reference in this text, constitute provisions of this Recommendation. At the time of publication, the editions indicated were valid. All Recommendations and other references are subject to revision; users of this Recommendation are therefore encouraged to investigate t
18、he possibility of applying the most recent edition of the Recommendations and other references listed below. A list of the currently valid ITU-T Recommendations is regularly published. The reference to a document within this Recommendation does not give it, as a stand-alone document, the status of a
19、 Recommendation. ITU-T A.1 Recommendation ITU-T A.1 (2008), Work methods for study groups of the ITU Telecommunication Standardization Sector (ITU-T). 3 Definitions 3.1 Terms defined elsewhere None. 3.2 Terms defined in this Recommendation This Recommendation defines the following terms: 3.2.1 semin
20、ar: The seminar is a primarily one-way format, focused on the dissemination of information, in what amounts to classroom-style format. Depending on the subject and/or audience, there may be a lesser or greater degree of participant interaction with the experts who are presenting. 3.2.2 workshop: The
21、 workshop environment is fundamentally a meeting of peers, gathered to discuss technical, implementation, industry, or strategic issues. Workshops can span a spectrum of styles, from highly technical events focusing on a single detailed issue, to broader gatherings intended to expose a wide spectrum
22、 of input and opinion. 2 Rec. ITU-T A.31 (10/2008) 4 Abbreviations and acronyms This Recommendation uses the following abbreviations and acronyms: SC Steering committee SDO Standards development organization SGs Study groups 5 Conventions Terminologies and definitions throughout this Recommendation
23、must be considered in accordance with the ITU-T Authors guide for drafting ITU-T Recommendations“. 6 Choice of the proper event format 6.1 The format, scope and goals of each planned event must be determined at the start of the event-planning process, as these choices will determine the addressable
24、target audience, and trigger the workshop or seminar notification and promotion process. The awareness of these nuances among different workshop and seminar events is relevant to appropriate event planning and, therefore, to consistent and successful results. 6.2 As a way forward to accomplish organ
25、ization consistency and reach common understanding on the Sectors needs, and to facilitate cooperation and coordination in the organization of cross-Sector events, the above-mentioned standardized terminology (see clause 3) should be observed in order to cope with different characteristics of events
26、 within the Sector. 7 Event format specifics 7.1 Seminars Seminars are most useful in sharing ITU-T vision and technical knowledge with new participants who have not previously been exposed to the scope, workings, or results of the ITU-T standardization process. 7.2 Workshops Workshops are the prefe
27、rred vehicle for demonstrations, technical issue resolution, and for the creation of specific deliverables (outputs). A workshop should have clear goals and a limited scope, setting and delivering upon well-defined expectations from the participants and workshop leaders. 8 Event coordination Aiming
28、at the improvement of the organization of ITU-T workshops and seminars, and coordination with the other two Sectors and the General Secretariat for the preparation, running and evaluation of workshops and seminars, four types of ITU-T workshops and seminars are defined, according to the distinct lev
29、els of coordination and the structures, scopes and goals each type requires.1_ 1Some of the events defined in this Recommendation may have a mixed nature, such as dissemination of information and promotion. Rec. ITU-T A.31 (10/2008) 3 8.1 Study group strategy focused 8.1.1 These events are focused o
30、n a specific technical topic or standardization area. 8.1.2 The main objective is to review points of current development of technology, application and service. 8.1.3 In general, they gather information on standardization development in other standardization development organizations (SDOs). 8.1.4
31、They aim at in-depth discussion on the work programme of the SGs, that is, subsequent standardization projects, improvements in coordination or cooperation methods with other SDOs, etc. 8.1.5 The proposal for this type of workshop or seminar normally comes from the SG management teams and membership
32、. Speakers are usually proposed and invited by internal experts. 8.1.6 Such events are in general collocated with SG meetings and the audience comprises mainly SG delegates and non-ITU-T members. 8.1.7 Some of these events are co-organized with the Telecommunication Development Bureau (BDT) to reply
33、 to WTSA Resolution 44 concerning the requirements to bridge the standardization gap. 8.1.8 These events have the following advantages: a) they ensure that the workshop or seminar topic is closely relevant to SG work; b) they are cost-effective in terms of organization, and avoid extra time/cost to
34、SG delegates; c) they have a guaranteed quantity and quality of participants; thus, a guaranteed quality of discussion. 8.2 Information focused 8.2.1 These events are focused on a new technology or emerging study area. By carrying them out, it is possible to review points of current development of t
35、echnology, applications and services. 8.2.2 They are good opportunities for briefing SGs with information regarding standardization development in other SDOs. 8.2.3 The proposal for this type of workshop or seminar normally comes from the SG management teams and membership or from the technology wat
36、ch function of TSB. Speakers are usually proposed and invited by internal experts. 8.2.4 Such events are in general collocated with SG meetings and the audience comprises mainly SG delegates. 8.2.5 These events have the following advantages: a) they ensure that the workshop or seminar topic is close
37、ly relevant to SG work; b) they are cost-effective in terms of organization, and avoid extra time/cost to SG delegates; c) they have a guaranteed quantity and quality of participants; thus, a guaranteed quality of discussion; d) they could bring new ideas and work topics to relevant SGs. 8.3 Tutoria
38、l focused 8.3.1 These events are focused on ITU-T SG ongoing work or published Recommendations. Topics are selected according to local interest. 8.3.2 The main goal is to disseminate ITU-T technical knowledge and to promote the products of the work on standardization. 4 Rec. ITU-T A.31 (10/2008) 8.3
39、.3 They are often co-organized with and funded by BDT and targeted at developing countries. 8.3.4 ITU-T membership or BDT normally initiates this type of event and proposes topics of interest. The Telecommunication Standardization Bureau (TSB) informs and relies on the related SG management team to
40、look for and identify qualified speakers. 8.4 Promotion focused 8.4.1 These events are closely linked to promotion activities held outside ITU in order to promote ITU-T work and demonstrate the extent to which ITU contributes in a specific technical area. 8.4.2 Though this type of event is mostly su
41、ggested by one or more SGs, with specific venue and date, it might not be collocated with the SG meeting but rather associated with a non-ITU industry event related to its study topic. 9 Event identification Once the event format and coordination are properly identified, all related information shal
42、l be made available to the Steering Committee (SC), who will be responsible for revising and issuing general advice on the strategic coordination, planning, organization, programme, implementation, drawing and follow-up actions. This SCs task shall be taken according to clause 10 below. 10 Guideline
43、s and coordination requirements for the organization of ITU-T workshops and seminars An appropriate working party within the Telecommunication Standardization Advisory Group (TSAG) shall undertake the responsibility for all activities and tasks regarding the organization of ITU-T workshops and semin
44、ars. The following clauses indicate such duties, followed by those within ITU-T to assist TSAG in this undertaking. 10.1 Guidelines, results and exchange of experience 10.1.1 Study and provide conceptual and strategic guidelines for the preparation, running and evaluation of workshops and seminars.
45、Support: TSB. 10.1.2 Review the extent to which it is possible to follow the conceptual and strategic guidelines in the preparation, running and evaluation of each workshop or seminar. Support: TSB. 10.1.3 Review the reports produced by each workshop or seminar that, inter alia, cover lessons learne
46、d and recommended follow-up actions. These reports should be produced no later than three months following the events. The reports should highlight the needs of developing countries, if any, and be disseminated as widely as possible. Support: Study groups and TSB. 10.1.4 Contribute to the exchange o
47、f positive experience in the preparation, running and evaluation of the workshops and seminars. Support: Study groups and TSB. Rec. ITU-T A.31 (10/2008) 5 10.1.5 Encourage and evaluate the evolving implementation of the gender perspective in the programme of ITU-T workshops and seminars. Support: TS
48、B. 10.2 Coordination within ITU-T, and between ITU-T and the other two Sectors and the General Secretariat of ITU 10.2.1 Coordinate and assess the development of the ITU-T programme of workshops and seminars, taking into consideration budgetary implications and the needs of developing countries. Sup
49、port: TSB, in cooperation with BDT (e.g., ITU regional offices and centres of excellence), as applicable. 10.2.2 Coordinate and harmonize the programme of ITU-T workshops and seminars, in close cooperation with the other two Sectors and the General Secretariat of ITU. Support: TSB, in cooperation with BDT, BR and the General Secretariat, as applicable. 10.2.3 Coordinate and harmonize the programme of ITU-T workshops and seminars, in order to optimize the participation of non-ITU-T members involved with technological innovation and technical change (e.g., acad
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