1、 INTERNATIONAL TELECOMMUNICATION UNION ITU-T A.9TELECOMMUNICATION STANDARDIZATION SECTOR OF ITU (11/2003) SERIES A: ORGANIZATION OF THE WORK OF ITU-T Working procedures for the Special Study Group on IMT-2000 and Beyond ITU-T Recommendation A.9 ITU-T Rec. A.9 (11/2003) i ITU-T Recommendation A.9 Wor
2、king procedures for the Special Study Group on IMT-2000 and Beyond Summary This Recommendation describes the specific working procedures for the Special Study Group (SSG) on IMT-2000 and Beyond that are modifications or enhancements to the working procedures applicable to all study groups including
3、the SSG. These modifications and enhancements include regular reporting to TSAG, more specific requirements on supporting Questions, and reduced process requirements for physical meetings. One clause provides detailed procedures in support of organizing and conducting electronic meetings, and two ap
4、pendices address practical aspects for optimizing the preparation and exchange of documents for electronic meetings. Source ITU-T Recommendation A.9 was approved by ITU-T Telecommunication Standardization Advisory Group (2001-2004) under the WTSA Resolution 1 on 14 November 2003. ii ITU-T Rec. A.9 (
5、11/2003) FOREWORD The International Telecommunication Union (ITU) is the United Nations specialized agency in the field of telecommunications. The ITU Telecommunication Standardization Sector (ITU-T) is a permanent organ of ITU. ITU-T is responsible for studying technical, operating and tariff quest
6、ions and issuing Recommendations on them with a view to standardizing telecommunications on a worldwide basis. The World Telecommunication Standardization Assembly (WTSA), which meets every four years, establishes the topics for study by the ITU-T study groups which, in turn, produce Recommendations
7、 on these topics. The approval of ITU-T Recommendations is covered by the procedure laid down in WTSA Resolution 1. In some areas of information technology which fall within ITU-Ts purview, the necessary standards are prepared on a collaborative basis with ISO and IEC. NOTE In this Recommendation, t
8、he expression “Administration“ is used for conciseness to indicate both a telecommunication administration and a recognized operating agency. Compliance with this Recommendation is voluntary. However, the Recommendation may contain certain mandatory provisions (to ensure e.g. interoperability or app
9、licability) and compliance with the Recommendation is achieved when all of these mandatory provisions are met. The words “shall“ or some other obligatory language such as “must“ and the negative equivalents are used to express requirements. The use of such words does not suggest that compliance with
10、 the Recommendation is required of any party. INTELLECTUAL PROPERTY RIGHTS ITU draws attention to the possibility that the practice or implementation of this Recommendation may involve the use of a claimed Intellectual Property Right. ITU takes no position concerning the evidence, validity or applic
11、ability of claimed Intellectual Property Rights, whether asserted by ITU members or others outside of the Recommendation development process. As of the date of approval of this Recommendation, ITU had not received notice of intellectual property, protected by patents, which may be required to implem
12、ent this Recommendation. However, implementors are cautioned that this may not represent the latest information and are therefore strongly urged to consult the TSB patent database. ITU 2004 All rights reserved. No part of this publication may be reproduced, by any means whatsoever, without the prior
13、 written permission of ITU. ITU-T Rec. A.9 (11/2003) iii CONTENTS Page 1 General 1 2 Reporting to TSAG. 1 3 Working procedures other than for approving Recommendations. 1 4 Output . 3 5 Procedures for electronic meetings. 3 5.1 General e-meeting requirements. 3 5.2 E-meeting duration and schedule .
14、4 Appendix A Suggestions for reducing the size of files to be downloaded . 5 Appendix B Suggested approach for e-mail activities as a means to conduct a drafting activity 6 ITU-T Rec. A.9 (11/2003) 1 ITU-T Recommendation A.9 Working procedures for the Special Study Group on IMT-2000 and Beyond 1 Gen
15、eral 1.1 The working procedures described below are applicable only to the Special Study Group (SSG). On the points not explicitly referred to by this Recommendation, the working procedures that apply to other regular study groups shall apply. 1.2 The working procedures described here are intended t
16、o increase the overall effectiveness and responsiveness of the ITU to marketplace needs. 1.3 The working procedures described below shall take effect as soon as practicable in order to gain experience in their application. Additions or modifications to the working procedures proposed by this Special
17、 Study Group to TSAG and approved by TSAG shall be applied until the next WTSA. 2 Reporting to TSAG 2.1 The Special Study Group shall report on its activities and progress to each TSAG meeting, including indication of any Recommendations the Special Study Group has determined or consented, together
18、with observations on its working procedures and their effectiveness. 3 Working procedures other than for approving Recommendations 3.1 The Special Study Group and its subgroups shall work electronically to the maximum extent possible, with paper copies of documents provided only on request. Particip
19、ants should make use of the templates provided by the TSB to ensure compatibility of documentation for all participants. The Special Study Group should explore new electronic methods to test their effectiveness for conducting the work. In using these electronic methods, the ITU principles of opennes
20、s and transparency shall be maintained to ensure full participation of the membership. Clause 5 provides procedures for electronic meetings. 3.2 The Special Study Group and its subgroups shall not be bound by 1.1.2/A.1 governing regular study groups concerning the frequency of physical meetings. The
21、 Special Study Group shall hold the minimum number of physical meetings necessary to meet its objectives in a timely manner. If it is necessary for more than one subgroup to hold a physical meeting, the dates and venue should be aligned as far as possible, to assist in the participation and coordina
22、tion of the work. 3.3 Working parties, rapporteurs and other subgroup (e.g., editors) meetings in addition to those which have been approved at a full SSG meeting, may be held between SSG meetings on request of the working party chairman, rapporteur or subgroup leader in consultation with the Specia
23、l Study Group management team and after confirming their approval by electronic means. A minimum of one months notice to the SSG membership is required for all such additional meetings, whether physical, teleconference or electronic. The Working Methods Coordinator shall work closely with the TSB in
24、 order to optimize this process. Rapporteurs have the responsibility to announce such meetings of their groups to all SSG members using the e-mail reflector noted in 3.6. 3.4 In addition to physical meetings, subgroups of the Special Study Group, as much as possible, are encouraged to hold teleconfe
25、rences and electronic meetings. 3.5 For study group or working party meetings, which are physical meetings convened by Collective Letter, documents must be submitted a minimum of five working days before the meeting starts. 2 ITU-T Rec. A.9 (11/2003) For rapporteur meetings, conference calls, electr
26、onic meetings, etc., input documents or notice (title or subject) of input documents must be submitted a minimum of ten working days before the meeting starts in support of deciding whether to hold the meeting. The list of such planned contributions shall be posted on TIES as soon as practicable for
27、 the information of all members. The objective is to provide the input documents five working days before the meeting. These input documents shall be posted on TIES, irrespective of physical or non-physical meetings or meeting venue, and be accessible to all members. The Working Methods Coordinator
28、shall work closely with the TSB to ensure maximum accessibility and timely notice of electronic documents to all members of the SSG. Where appropriate, the SSG shall use input documents types as used by other study groups. Meeting reports must be made available quickly, with an objective of two week
29、s after the end of the meeting. 3.6 Meetings of the Special Study Group or a working party of the Special Study Group shall be announced through the usual collective letters issued for such meetings. Electronic reminders are not needed in this case. For other subgroup meetings, whether teleconferenc
30、es, electronic or physical, where such meetings were proposed and approved at a meeting of the SSG, electronic reminders are not required. For other subgroup meetings, whether teleconferences, electronic or physical, where such meetings were not proposed and approved at a meeting of the SSG, but wer
31、e proposed and agreed per 3.3 above, notice shall be sent electronically one month before the meeting using a suitable e-mail reflector maintained by the TSB for the SSG. This electronic notification shall be carried out by the subgroup leader (e.g., the rapporteur for a rapporteurs meeting). The TS
32、B shall post a notification for all meetings and provide a link to the relevant meeting logistics information in the “meeting schedule“ web page of the SSG website, using information provided by the subgroup leader for teleconferences or electronic meetings, or by the host for physical meetings. 3.7
33、 Proposed new Questions shall not be approved by the study group at the meeting where they were drafted, unless there has been appropriate consultation on the proposed new Question before the study group meeting. The consultation should be transparent to all SSG members and allow review by Member St
34、ates and Sector Members to occur before the study group considers the new Question. This is in accordance with Resolution 1, section 7.1.7. Providing there is consensus on the proposals for modifications of existing Questions, such proposals may be approved at the meeting at which they are proposed.
35、 To ensure transparency and open review of new Questions before they are submitted for approval, the Chairman of the Special Study Group shall notify SSG members using the SSG e-mail reflector if it is proposed to approve a new Question at the next study group meeting. The Chairman should ensure the
36、 text of the proposed new Question is distributed using the e-mail reflector at least two months before the study group meeting. A summary of the rationale for the proposed new Question should also be included. Four members (Member States and Sector Members) should support a Question. Being listed a
37、s a supporting organization for Questions brings with it certain obligations. Examples of the obligations are included in Resolution 1, section 7.3.2. Supporting organizations should do at least one of the following: provide a rapporteur or editor for the work (not both from one organization); offer
38、 to host at least one meeting for the activity; commit resources to actively participate consistently in the studies under the Question, through the submission of contributions. The type of support should be recorded with the supporting organization. ITU-T Rec. A.9 (11/2003) 3 When less than four su
39、pporting organizations are identified for a proposed new Question, then that proposed Question shall not be studied, as this indicates insufficient interest by the membership of the ITU. This shall not exclude the study of the proposed new Question at a future time, when sufficient interest is demon
40、strated. Providing there is consensus on the proposals for refinement of existing Questions, such proposals may be approved at the meeting at which they are proposed. Active participation is needed to progress the work of Questions. Clause 1.4.3/A.1 deals with the deletion of Questions. 4 Output 4.1
41、 The outputs of the Special Study Group shall be Recommendations. The Special Study Group shall apply approval procedures as in other study groups in the case of Recommendations. 4.2 The Special Study Group may also produce other forms of output as specified for other study groups, such as Implement
42、ors, Guides, Supplements, etc. 4.3 The Special Study Group may investigate alternative types of output of a lesser status than ITU-T Recommendations, e.g., normative technical specifications or interim Recommendations, and may make proposals for such types of output and associated approval procedure
43、s to TSAG to consider for approval. 5 Procedures for electronic meetings 5.1 General e-meeting requirements Electronic rapporteurs, editors or other subgroup meetings (e-meetings) may be held. Study group and working party meetings shall be physical meetings. To facilitate progressing the SSG work a
44、nd to minimize the cost (both monetary and time) associated with face-to-face meetings, electronic meetings are encouraged. The decision whether to use an electronic meeting or some other form of meeting (face-to-face, conference call, etc.) should be made with due regard to the nature of the work t
45、o be undertaken and should be agreed by the group concerned. No specific mechanism is prescribed for e-meetings. A variety of technologies and mechanisms may be adopted as available, subject to the needs of the meeting and compliance with the procedures in this Recommendation. However, no special re
46、quirements should be imposed on e-meeting participants other than having a suitable TIES account to enable access to the meeting documents, Internet access, and a browser or FTP client. The terms of reference established for a specific e-meeting should be narrow and focused to minimize as far as pos
47、sible the duration of the meeting and to maximize its efficiency. The terms of reference and dates for e-meetings should be agreed and advertised as for other SSG subgroup meetings. E-meetings shall not overlap with face-to-face meetings in the SSG. E-meetings should not normally overlap with other
48、e-meetings within the SSG. An effort should be made to avoid overlap with key meetings of related bodies. As e-meetings taking place over several time zones may create difficulties in coordination of delegation positions, members must have ready on-line access to all e-meeting documentation (includi
49、ng material produced by drafting activity.) To this end, all e-meeting documentation must be hosted on TIES. To avoid the potential of abortive work and mistaken perception of consensus, e-meetings should be scheduled to allow participants adequate time to analyse the results of the previous meeting and to 4 ITU-T Rec. A.9 (11/2003) prepare and obtain approval of inputs for the next meeting. (Four weeks is the recommended minimum interval.) To avoid the possibility of requiring work on “weekends“ due to time zone differences, and to allow time for uploading contributions prior
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