MSFC NASA MPR 1490 1 REV O-2008 PRINTING REPRODUCTION AND SELF-SERVICE COPYING SERVICES《打印 复制和自助复制服务》.pdf

1、CHECK THE MASTER LIST at https:/repository.msfc.nasa.gov/directives/directives.htm VERIFY THAT THIS IS THE CORRECT VERSION BEFORE USE MPR 1490.1 REVISION O EFFECTIVE DATE: October 20, 2008 EXPIRATION DATE: October 20, 2013 MARSHALL PROCEDURAL REQUIREMENTS IS01 PRINTING, REPRODUCTION, AND SELF-SERVIC

2、E COPYING SERVICES Provided by IHSNot for ResaleNo reproduction or networking permitted without license from IHS-,-,-Marshall Procedural Requirements IS01 Printing, Reproduction, and Self- MPR 1490.1 Revision: O Service Copying Services Date: October 20, 2008 Page 2 of 16 CHECK THE MASTER LIST at ht

3、tps:/repository.msfc.nasa.gov/directives/directives.htm VERIFY THAT THIS IS THE CORRECT VERSION BEFORE USE DOCUMENT HISTORY LOG Status (Baseline/ Revision/ Canceled) Document Revision Effective Date Description Revision I 8/19/99 History log added with this revision; previous history contained in Di

4、rectives Managers Reference File. Updated format from MMI to MPG and changed ownership from CO01 to AD01; updated references; added definitions; changed procedures for authorizing printing and duplicating; and added applicable documents. Revision J 12/14/00 Changed procedural standards, organization

5、 responsibilities, and included policy allowing the procurement of NASA business cards through the GPO. Added “l” through “n” in applicable documents. Revision K 5/12/03 1) Changes organizational references from ISD to Office of the CIO; 2) corrects authority documents, applicable documents, and ref

6、erence documents to directive usage format; 3) removes term “quick-copy” to standardize the service name; 4) adds “multifunctional devices to definitions and policy; 5) replaces reference to NASA Cost-per-Copy Contract with NASA Digital Copier Program; 6) modifies 3.2 Production Standards to include

7、 “standard turnaround times for in-house duplicating; 7) adds duplexing default to self-service copiers; 8) deletes use of MSFC Form 150 (and Appendix A; and 9) establishes the Service Request System (SRS) for ordering duplicating and printing services at MSFC. Revision L 10/23/2004 Change format fr

8、om MPG to MPR standard and moved guidance information to Appendix Z; reordered document layout by service to improve readability; change Business card processes for certification, approvals, and ordering; and editorial corrections.; Revision M 9/8/2005 1) Changed organizational references from AD01

9、to IS01 on title page and document header; 2) deleted reference NPR 1490.5 (expired and deleted from NODIS) under Authority section and Applicable Documents section; also referenced and removed in sections 2.3.2, 2.4.6, and 3.3.1 (changed to reference NPD 1490.1); 3) deleted reference to Wayne Littl

10、es policy memorandum regarding the placement of office copiers and MFD equipment in Authority Documents; 4) Added Authority of NPD 9070.1, “Business Cards” and deleted reference to William Hicks memorandum regarding procurement of business cards in para. 2.3.5 and 3.1.8; 5) changed delegation of res

11、ponsibility for printing management at MSFC to MSFC Chief Information Officer (para. 2.1) and the day-to-day oversight to Manager of Marshall IT Services Office (para. 2.2); 6) section 3.1.4, changed “copies” to “page units”; and, 7) minor editorial changes Revision N 7/6/2006 Changed definition for

12、 IPMO therefore, requiring procurement of government business cards using appropriated funds.” 2.3.6 Appoint key operators and alternate key operators for each digital multifunctional device in their organizational work area and provide notification of these appointments to the MSFC Printing Officer

13、. 2.3.6.1 Select personnel for key operators and alternate key operators who are located in close proximity of the assigned equipment. 2.3.6.2 Organizations that share a digital copier/multifunctional device may cooperatively designate key operator responsibilities as long as the appointment is acce

14、pted by the MSFC Printing Officer. 2.3.6.3 Include the following information for each Key Operator appointment: name, organization code, office building and room number, telephone number, and email address. 2.3.6.4 Update the organizational Key Operator appointments (as necessary due to personnel mo

15、ves or reassignments or organizational moves) and notify the MSFC Printing Officer of any changes. 2.4 Key Operators and Alternate Key Operators shall: 2.4.1 Serve as the organizational point-of-contact for assistance in removing jammed paper, placing service calls when necessary, requesting additio

16、nal toner supplies, and coordinating equipment relocations with the MSFC Printing Officer. 2.4.2 Post the Key Operator & Prohibited Reproduction sign, MSFC Form 4481, (available from the MSFC Printing Office). 2.4.3 Provide limited training to other personnel (or requesting additional training from

17、vendor). 2.4.4 Report to MSFC Printing Officer: abuse that causes damage or renders the device unusable, personal misuse that adds excessive wear and tear on the equipment, or frequent/reoccurring downtime greater than twice per month. Provided by IHSNot for ResaleNo reproduction or networking permi

18、tted without license from IHS-,-,-Marshall Procedural Requirements IS01 Printing, Reproduction, and Self- MPR 1490.1 Revision: O Service Copying Services Date: October 20, 2008 Page 10 of 16 CHECK THE MASTER LIST at https:/repository.msfc.nasa.gov/directives/directives.htm VERIFY THAT THIS IS THE CO

19、RRECT VERSION BEFORE USE 2.5 Reproduction Customer shall: 2.5.1 Bear the primary responsibility for justifying the need and manner in reproducing Government information. 2.5.2 Request only the reproduction of material necessary to conduct official business. Minimize use of self-service copiers for l

20、arge jobs. 2.5.3 Use electronic means for publishing or distributing information whenever possible. 2.5.4 Print only the number of copies needed and request additional copies when necessary. 2.6 Office of Procurement shall: 2.6.1 Ensure that clauses and provisions specifying printing restrictions ar

21、e included in contracts, grants, purchase orders, cooperative agreements, or other award documents when prescribed by FAR 52.204-4, NFS 1852.208-81, NFS Subpart 1808.8, and NPR 5800.1. 2.6.2 Obtain approval for any procurement of duplicating, copying multifunctional equipment from the MSFC Printing

22、Officer. 2.7 MAF Chief Operating Officer (COO) (or designee) shall: 2.7.1 Assist the MSFC Printing Officer in managing the MAF printing program and deployment of self-service multifunctional devices at MAF. 2.7.2 Provide the MSFC Printing Officer all necessary production reports as required by Stand

23、ard Data Requirements Document 1234LS-002. 3. PROCEDURE 3.1 Duplicating and Printing 3.1.1 The In-House Duplicating Facility at MSFC and the MSFC/MAF Satellite Reproduction Center shall provide printing, duplicating, reproduction, and binding support to all programs, missions and activities within i

24、ts capabilities to meet short delivery schedules and protect information designated as “Sensitive But Unclassified (SBU).” 3.1.2 All printing and reproduction shall be requested using the online “Service Request System (SRS)” at https:/srs.msfc.nasa.gov/catalog/bin/home.asp. 3.1.2.1 All permanent-ba

25、dged NASA employees shall be allowed to request B&W duplicating with no additional approvals. This excludes cooperative education employees, summer internships, or other such temporary appointments. Provided by IHSNot for ResaleNo reproduction or networking permitted without license from IHS-,-,-Mar

26、shall Procedural Requirements IS01 Printing, Reproduction, and Self- MPR 1490.1 Revision: O Service Copying Services Date: October 20, 2008 Page 11 of 16 CHECK THE MASTER LIST at https:/repository.msfc.nasa.gov/directives/directives.htm VERIFY THAT THIS IS THE CORRECT VERSION BEFORE USE 3.1.2.2 Onsi

27、te contractor personnel shall be authorized to request printing/duplicating when appointed by the appropriate Office or Department Director/Manager. 3.1.3 Color duplicating and commercially-procured printing shall be accomplished when the requested work is approved by an appropriate person (see para

28、graph 2.3.2) within the requesting organization. 3.1.3.1 The list of authorized individuals shall be maintained by the MSFC Printing Office to ensure internal controls (viewable at http:/reproduction.msfc.nasa.gov/list.php). 3.1.4 In-house duplication of color originals shall be limited to a one-tim

29、e production of not more than 1,000 total page units. 3.1.5 Use of color shall only be used to add “demonstrable” value. (See examples of acceptable use of color in Appendix ZGuidance.) 3.1.6 Tasks that are greater than 1,000 color impressions and greater than 25,000 B&W impressions (that are not pr

30、otected as SBU) are beyond the scope of the In-House Duplicating Facility and shall be procured commercially through the GPO. 3.1.7 All commercially-procured printing and duplicating services shall be obtained from the MSFC Printing Office and shall be funded by the requesting organization. 3.1.8 Pr

31、inting/reproduction utilization data shall be collected and reported to the originating organization. 3.1.9 All reproduction shall be supported through the Center Management & Operational (CM&O) budget as specified by policy. 3.1.10 All overtime costs incurred for in-house duplicating services shall

32、 be funded by the requesting organization. 3.1.11 Classified material or SBU documents shall be printed or reproduced in accordance with provisions outlined in NPR 1600.1 and MPR 1600.1. 3.1.12 Printing shall not be procured directly from any commercial sources unless a GPO waiver has been approved.

33、 Only the MSFC Printing Officer shall seek waivers on behalf of MSFC. 3.1.12.1 Procurement of printing and copying services shall be allowed as prescribed in MWI 5113.1, paragraph 6.6.6 which states “personnel who require only quick copy services that are less than $1,000.00 and only while on TDY st

34、atus.” 3.1.13 MSFC and MAF business cards that are purchased with appropriated funds shall be procured through the MSFC Printing Office. Provided by IHSNot for ResaleNo reproduction or networking permitted without license from IHS-,-,-Marshall Procedural Requirements IS01 Printing, Reproduction, and

35、 Self- MPR 1490.1 Revision: O Service Copying Services Date: October 20, 2008 Page 12 of 16 CHECK THE MASTER LIST at https:/repository.msfc.nasa.gov/directives/directives.htm VERIFY THAT THIS IS THE CORRECT VERSION BEFORE USE 3.1.13.1 Individuals who have approval from their immediate supervisor per

36、 the criteria stated in NPD 9070.1, Section 5, and 2.3.5 of this MPR shall request business card printing through the SRS. 3.1.13.2 The individuals immediate supervisor shall certify each service request for business cards by electronic approval. 3.1.13.3 Each organization shall fund the procurement

37、 of business cards prior to procurement initiation. 3.1.14 Printing shall be excluded from contracts and grants unless specifically authorized by the Joint Committee on Printing (JCP). 3.1.14.1 Contracts and grants shall not be used as sources for printing, publishing, and/or related services except

38、 when authorized by the MSFC Printing Officer through a waiver granted by the GPO. 3.2 Self-Service Copying and Multifunctional Devices 3.2.1 Self-service copying support shall be delivered to MSFC and MAF organizations by mandatory participation in the NASA-wide Digital Multifunctional Device contr

39、act procured through the oversight of NASA Shared Services Center (NSSC) 3.2.1.1 Each multifunctional device shall be located based on volume utilization, work group population, and work area proximity to obtain maximum benefit and cost effectiveness. 3.2.1.2 Multifunctional equipment shall be locat

40、ed in common locations that can be designated as Outsourcing Desktop Initiative for NASA (ODIN) infrastructure printers to reduce power consumption, floor space utilization, and reduce supply costs. 3.2.1.3 B&W multifunctional devices shall not be placed for the exclusive use of any one element or o

41、rganization. 3.2.2 Self-service multifunctional devices shall not be used for reproduction of recurring reports or other copying that exceeds a total of 100 pages. 3.2.3 In accordance with FAR 52.2044, all multi-page work shall be printed on both sides of the sheet unless a practical purpose is serv

42、ed by one-sided duplication. 3.2.4 In accordance with Executive Order 13423 and MWI 8540.2, organization shall purchase recycled paper with a minimum content of 30% post consumer material for copying/printing. 3.2.5 Self-service multifunctional devices shall be configured to duplex as the default se

43、tting whenever possible to reduce paper consumption and save money. Provided by IHSNot for ResaleNo reproduction or networking permitted without license from IHS-,-,-Marshall Procedural Requirements IS01 Printing, Reproduction, and Self- MPR 1490.1 Revision: O Service Copying Services Date: October

44、20, 2008 Page 13 of 16 CHECK THE MASTER LIST at https:/repository.msfc.nasa.gov/directives/directives.htm VERIFY THAT THIS IS THE CORRECT VERSION BEFORE USE 3.2.6 Limited personal use of photocopiers and multifunctional devices shall be in accordance with NPD 2540.1 which describes limited use that

45、should not interfere with official business, only incur minimal expenses to not deplete consumables or excessive wear and tear, nor allow unauthorized reproduction of copyrighted material, privacy information, or material with other intellectual property rights. 3.2.7 Copyrighted material in which t

46、he Government has no property right shall not be copied or otherwise reproduced without permission from the copyright owner unless permitted under the “fair use” doctrine. Guidance on the application of the “fair use” doctrine can be obtained from the Office of the Chief Counsel. 3.3 General Publica

47、tion Requirements 3.3.1 All documents shall follow all appropriate standards for each publication type, especially if being distributed to the public. All publications (excluding Scientific and Technical Information (STI), i.e., NASA STI Report Series) produced for distribution to any organization e

48、xternal to MSFC shall be reproduced or printed with the appropriate publication number issued by the MSFC Printing Office as prescribed by NPD 1490.1. Special covers may be used for distinctive identification. 3.3.2 Official NASA letterhead stationery shall be printed in accordance with approved des

49、ign and printing standards. 3.3.2.1 Electronic letterhead is not permissible. 3.3.2.2 Continuation sheets shall not be printed. 3.3.3 Use of the official NASA seal and NASA insignia shall be in accordance with 14 CFR Part 1221.1 and the NASA Style Guide published at http:/communications.nasa.gov/portal/site/osc/. 3.3.4 Standard distribution usage shall be in accordance with MPR 1551.1. 3.4 Communication Materials Revie