MSFC NASA MPR 1551 1 REV G-2009 MAIL MANAGEMENT AND DISTRIBUTION《邮件管理和分发》.pdf

1、CHECK THE MASTER LIST at https:/repository.msfc.nasa.gov/directives/directives.htm VERIFY THAT THIS IS THE CORRECT VERSION BEFORE USE MPR 1551.1 REVISION G EFFECTIVE DATE: January 30, 2009 EXPIRATION DATE: January 30, 2014 MARSHALL PROCEDURAL REQUIREMENTS AS01 MAIL MANAGEMENT AND DISTRIBUTION Provid

2、ed by IHSNot for ResaleNo reproduction or networking permitted without license from IHS-,-,-Marshall Procedural Requirements AS01 Mail Management and MPR 1551.1 Revision: G Distribution Date: January 30, 2009 Page 2 of 12 CHECK THE MASTER LIST at https:/repository.msfc.nasa.gov/directives/directives

3、.htm VERIFY THAT THIS IS THE CORRECT VERSION BEFORE USE DOCUMENT HISTORY LOG Status (Baseline/ Revision/ Canceled) Document Revision Effective Date Description Baseline 12/27/99 Revision A 5/31/01 Changed Authority in P.3 to update the NHB 1450.10, “NASA Correspondence Standards” to NPG 1450.10, “NA

4、SA Correspondence Management and Communications Standards and Style.” Changed Applicable Documents in P.4 to update the NHB 1450.10, “NASA Correspondence Standards” to NPG 1450.10, “NASA Correspondence Management and Communications Standards and Style.” Added “The Lead, Transportation and Logistics

5、Engineering Group, is also responsible for approving requests for standard distributions for SDL-5 and SDL-6” under Responsibilities (2.1). Deleted 2.2 Director, Center Operations Directorate. Changed 2.3 Supervisors to 2.2. Changed 2.4 Directors/Managers of Basic Organizations to 2.3. Changed Outgo

6、ing Mail to Postal Channels (3.2) to update the NHB 1450.10, “NASA Correspondence Standards” to NPG 1510.10, “NASA Correspondence Management and Communications Standards and Style.” Added “Address Correction Notification,” after Electronic MSFC Form 4309 in Mail Codes (3.6). Added MPG 2190.1, “MSFC

7、Export Control Program” under P. 5 References. Added “Control of International Mail” after “Control of Classified Mail” under No. 3 Procedure. Page 8 of 8 under records now reads “The distribution list in the appendix is maintained online by MSFC Mailroom personnel working under the Institutional Se

8、rvices Contract.” Changed SDL 1B to SDL 1D under Engineering Directorate. Revision B 4/28/2004 Added Courier Service to the title page. Added courier service in section P.1 Purpose. Added 1.3 Courier Service desk-to-desk pickup & delivery of packages less than 60 pounds within a 50-mile radius under

9、 Definitions. Changed 1.3 Mail to 1.4. Changed 1.4 to 1.5 Standard Distribution List (SDL). Added desk-to-desk courier service in 2.1 under Responsibilities. Added “and responsible for notifying the courier services representative for pickup delivery of packages” in section 2.3 under Responsibilitie

10、s. Added “Scan all mail which will physically fit through the Government-furnished x-ray equipment to identify any suspicious contents.” Deleted appendix. Updated the footer URL. Added MPG 1040.3, “MSFC Emergency Plan” under P.4 Applicable Documents. Under 2. Responsibilities changed “The Lead, Tran

11、sportation and Logistics Engineering Group, is also responsible for approving requests for standard distributions for SDL-5 and SDL-6” to “The Lead, Transportation and Logistics Engineering Group, is also responsible for approving requests for standard distributions to all civil service personnel an

12、d in-house contractors.” Added paragraph 3.1.1.1, “If a suspicious letter or package is received, call 911 per MSFC Emergency Plan, MPG 1040.3, Section 10, and, if advised to do so, evacuate employees in the area.” Paragraph 3.1.2 Deleted “will have the appropriate security clearance” and replaced w

13、ith “will have the appropriate background investigation.” Provided by IHSNot for ResaleNo reproduction or networking permitted without license from IHS-,-,-Marshall Procedural Requirements AS01 Mail Management and MPR 1551.1 Revision: G Distribution Date: January 30, 2009 Page 3 of 12 CHECK THE MAST

14、ER LIST at https:/repository.msfc.nasa.gov/directives/directives.htm VERIFY THAT THIS IS THE CORRECT VERSION BEFORE USE Revision C 10/26/2004 Revision in response to HQ Rules Review Action (CAITS: 04-DA01-0387) Revision D 8/10/2005 Deleted references to Courier Service. Changed “AD” to “AS” througho

15、ut the document. Revision E 6/5/2006 In the Preface, P.3 Authority, deleted NPD 1490.1, “NASA Printing, Duplicating, Copier, Forms, and Mail Management,” as mail management is no longer covered by that document. Added definition of MAMS in alphabetical order to the document. Changed Transportation a

16、nd Logistics Engineering Group to Transportation and Logistics Engineering Office throughout the document. In 2.1 replaced Team Lead, Transportation and Logistics Engineering Group with Mail Manager and listed Mail Manager duties. Changed 3.6 Transportation and Logistics Engineering Group to Mail Di

17、stribution Clerk. Added requirement in 3.7 to update records in the Marshall Asset Management System (MAMS) database. Added NPR 1441.1 to the applicable documents list. Section 4, added statement for records retention. Revision F 3/24/2008 Revised 2. Applicability statement to reflect transition of

18、MAF from GOCO to GOGO. Added MAF to the document where applicable. Revision G 1/30/2009 In P.3 Authority, removed NPR 1450.10 and added Title 39 and 41. In P.4 Applicable Documents, added reference to NPR 1620.3, NPR 4200.1, NPR 4510.10, MWI 4200.1, MWI 6000.1, and AS50-OWI-002. In P.5 References, a

19、dded DHS, GSA, and USPS guides. In 1 Definitions, added Acronyms. Revised mail definition. Added the definition for non-document related materials. In 2.1, added additional mail managers duties. In 2.3.1, added responsibility of Directors/Managers to provide the mail facility with point of contacts

20、for mail stops within their organizations. Added 2.3.2, for users and organizations to help the mail facility minimize costs and save money by carefully planning their mail pieces. In 3.1.1, added 41 CFR Parts 102-192, 39 U.S.C. 401 and 39 U.S.C. 601. In 3.1.2, added adherence to AS50-OWI-002. Added

21、 3.1.3, to address incoming packages that are not document related materials. Added 3.1.4 to address incoming packages at MAF that are not document related materials and to clarify the MSFOCs responsibility to deliver MAF mail. Added 3.1.5 to address incoming certified mail. In 3.2, 3.2.1, and 3.2.2

22、 added security requirements per NPR 1620.3. Added/revised 3.3 and 3.3.1 to address security precautions and procedures. Revised/added 3.4.1, 3.5, 3.5.1, 3.5.2, 3.5.3, 3.5.4, 3.5.5, 3.5.6, 3.6, 3.6.1, 3.6.2, 3.6.3, 3.8, 3.10, 3.11.1, and 3.11.2.1 to specify appropriate forms and approvals, changes i

23、n mail size and weight requirements, add reference to USPS, IMM, and DMM, and other process updates. In 3.12, added requirements for contractor mail. Provided by IHSNot for ResaleNo reproduction or networking permitted without license from IHS-,-,-Marshall Procedural Requirements AS01 Mail Managemen

24、t and MPR 1551.1 Revision: G Distribution Date: January 30, 2009 Page 4 of 12 CHECK THE MASTER LIST at https:/repository.msfc.nasa.gov/directives/directives.htm VERIFY THAT THIS IS THE CORRECT VERSION BEFORE USE TABLE OF CONTENTS Preface P.1 Purpose P.2 Applicability P.3 Authority P.4 Applicable Doc

25、uments P.5 References P.6 Cancellation Document Content 1. Definitions/Acronyms 2. Responsibilities 3. Procedure 4. Records 5. Flow Diagram Provided by IHSNot for ResaleNo reproduction or networking permitted without license from IHS-,-,-Marshall Procedural Requirements AS01 Mail Management and MPR

26、1551.1 Revision: G Distribution Date: January 30, 2009 Page 5 of 12 CHECK THE MASTER LIST at https:/repository.msfc.nasa.gov/directives/directives.htm VERIFY THAT THIS IS THE CORRECT VERSION BEFORE USE PREFACE P.1 PURPOSE To assign responsibilities and prescribe procedures for handling and control o

27、f Marshall Space Flight Center (MSFC) and MSFCs Michoud Assembly Facility (MAF) mail, and for maintaining current Standard Distribution Lists (SDLs). P.2 APPLICABILITY This MPR applies to the personnel, programs, projects, and activities at MSFC and MSFCs MAF, including contractors and resident agen

28、cies to the extent specified in their respective contracts or agreements. (“Contractors,” for purposes of this paragraph, include contractors, grantees, Cooperative Agreement recipients, Space Act Agreement partners, or other agreement parties.) P.3 AUTHORITY a. 39 U.S.C. 401, “Postal Service,” and

29、601, “Private Carriage of Letters” b. 41 CFR, Chapter 102, Part 102-192, “Mail Management” P.4 APPLICABLE DOCUMENTS a. NPR 1441.1, “NASA Records Retention Schedules (NRRS)” b. NPR 1450.10, “NASA Correspondence Management and Communications Standards and Style” c. NPR 1620.3, “Physical Security Requi

30、rements for NASA Facilities and Property” d. NPR 4200.1, “NASA Equipment Management Manual” e. MPR 1040.3, “MSFC Emergency Plan” f. MWI 4200.1, “Equipment Control” g. MWI 6000.1, “Procurement Traffic Management and Freight Traffic Actions” h. AS50-OWI-002, “MSFC Mail Operations Security Plan” Provid

31、ed by IHSNot for ResaleNo reproduction or networking permitted without license from IHS-,-,-Marshall Procedural Requirements AS01 Mail Management and MPR 1551.1 Revision: G Distribution Date: January 30, 2009 Page 6 of 12 CHECK THE MASTER LIST at https:/repository.msfc.nasa.gov/directives/directives

32、.htm VERIFY THAT THIS IS THE CORRECT VERSION BEFORE USE P.5 REFERENCES a. MPD 2190.1, “MSFC Export Control Program” b. MPR 1600.1, “MSFC Security Procedural Requirements” c. Department of Homeland Security, Best Practices for Safe Mail Handling, Interagency Security Committee d. General Services Adm

33、inistration, Mail Communications Policy Office, Mail Center Security Guide, Third Edition 2004 e. United States Postal Inspection Service, Protecting your Employees and Securing your Mail Center P.6 CANCELLATION MPR 1551.1 F., dated March 24, 2008 Original signed by David A. King Director Provided b

34、y IHSNot for ResaleNo reproduction or networking permitted without license from IHS-,-,-Marshall Procedural Requirements AS01 Mail Management and MPR 1551.1 Revision: G Distribution Date: January 30, 2009 Page 7 of 12 CHECK THE MASTER LIST at https:/repository.msfc.nasa.gov/directives/directives.htm

35、 VERIFY THAT THIS IS THE CORRECT VERSION BEFORE USE DOCUMENT CONTENT 1. DEFINITIONS/ACRONYMS 1.1 Accountable Mail. Mail controlled by the United States Postal Service (USPS): registered, insured, certified, classified, or any other document specifically designated by the Center Director to be of suf

36、ficient importance to need special handling. 1.2 Action Office. Organizational element responsible for taking necessary action on incoming mail and intra-Center messages. 1.3 CD. Compact disc. 1.4 CFR. Code of Federal Regulation. 1.5 DVD. Digital video disc. 1.6 DMM. Domestic Mail Manual. 1.7 GSA. G

37、eneral Services Administration. 1.8 IMM. International Mail Manual. 1.9 MAF. Michoud Assembly Facility. 1.10 Mail. All postal matter, paper or data-related material, received from or dispatched through the U.S. Postal Service. This material includes documents dispatched between MSFC and MSFCs MAF or

38、ganizational elements. 1.11 Marshall Asset Management System (MAMS). A data base of civil service and contractor personnel that contains user information to include name, location, telephone, fax number, organizational code, and other user information. 1.12 MSFOC. Mission Support Facility Operating

39、Contractor. 1.13 Non-document related materials. Includes t-shirts, cell phones, radios, headsets, tape recorders, pens, hardware, software, wood products, and all other non-data non-paper related materials. 1.14 NRRS. NASA Records Retention Schedule. 1.15 SDL. List that is maintained by mail servic

40、es which lists organizational codes and the quantity of printed matter that is to be distributed to those codes. The SDL is generated on an as-needed basis for hard copy documents to be distributed Center-wide. Provided by IHSNot for ResaleNo reproduction or networking permitted without license from

41、 IHS-,-,-Marshall Procedural Requirements AS01 Mail Management and MPR 1551.1 Revision: G Distribution Date: January 30, 2009 Page 8 of 12 CHECK THE MASTER LIST at https:/repository.msfc.nasa.gov/directives/directives.htm VERIFY THAT THIS IS THE CORRECT VERSION BEFORE USE 1.16 USC. United States Cod

42、e. 1.17 USPS. United States Postal Service. 2. RESPONSIBILITIES 2.1 The Mail Manager shall: 2.1.1 Establish and exercise operational management of the mail system for MSFC and MSFCs MAF and the receipt and dispatch of all incoming and outgoing MSFC and MSFCs MAF mail. 2.1.2 Monitor meter usage and a

43、dditions, permit imprint account information, and mailing standards of the USPS referring to the GSA and USPS Web sites for specific updated information concerning Federal mail management policies and procedures. 2.1.3 Maintain an effective and efficient mail management program in support of NASA ac

44、tivities including establishing a Center level mail management policy. 2.1.4 Ensure that official mail be used only for the conduct of NASAs official business. 2.1.5 Impose requirements in accordance with Agency regulations for efficient, effective, and economical management of incoming, internal, a

45、nd outgoing mail. 2.1.6 Monitor mail and distribution operations of the support service contractor, as specified in their contract. 2.1.7 Perform as liaison to local USPS officials on matters concerning mail and distribution operations. 2.1.8 Be responsible for approving requests for standard distri

46、butions to all civil service personnel, military detailees, and in-house contractors. 2.1.9 Submit required postal accountability reports to the NASA Mail Officer. 2.1.10 Communicate and identify problems and potential solutions that can benefit the Center mail operations and Agency mail program. 2.

47、1.11 Obtain useful and effective learning tools in the mail industry and employ new tools into advantageous and practical solutions for Center and Agency mail programs. 2.1.12 Participate in the exchange of vital information for Center and Agency-wide mail programs. Provided by IHSNot for ResaleNo r

48、eproduction or networking permitted without license from IHS-,-,-Marshall Procedural Requirements AS01 Mail Management and MPR 1551.1 Revision: G Distribution Date: January 30, 2009 Page 9 of 12 CHECK THE MASTER LIST at https:/repository.msfc.nasa.gov/directives/directives.htm VERIFY THAT THIS IS TH

49、E CORRECT VERSION BEFORE USE 2.2 Supervisors shall ensure that appropriate electronic distribution capability is used to the maximum extent and that SDL requirements are reviewed on a systematic basis so that adequate copies are received by each organization for internal distribution. Paper distribution may be necessary in addi