1、ANSUNISO 239.74-1996 Guides to Accompany Microform Sets nl O O O ul P f JI Bethesda, Maryland, U.S.A. NISO 237.74 76 6478708 O002727 27T About the National Information Standards Series NISO Standards are developed by the Standards Committees of the National Information Standards Organization. The de
2、velopment process is a strenuous one that includes a rigorous peer review of proposed standards open to each NISO Voting Member and any other interested party. Final approval of the standard involves verification by the American National Standards Institute that its requirements for due process, con
3、sensus, and other approval criteria have been met by NISO. Once verified and approved, NISO Standards also become American National Standards. The use of an ANSI/NISO Standard is voluntary. That is, the existence of this NISO Standard does not preclude anyone, whether or not that person has adopted
4、the NISO Standard, from manufacturing, marketing, purchasing, or using products, processes, or procedures that do not conform to the NISO Standard. However, the use of standards (those developed by NISO as well as other standards-developing organizations) has proven to be in the best interests of an
5、y industry wishing to increase its effectiveness and efficiency in the areas of product development, manufacturing, and marketing and, therefore, such use is encouraged by ANSI, NISO, and all other standards-developing organizations. Each NISO Standard is reviewed at least once every five years to c
6、onfirm that it remains viable and useful in its current environment. Comments for revision are welcome at any time from any interested party. Proposed changes to this NISO Standard or suggestions for new NISO Standards should be sent to the NISO office at 4733 Bethesda Avenue, Suite 300, Bethesda, M
7、D 20814. Occasionally, questions may arise concerning the meaning or intent of specific sections of a NISO Standard. Interpretations may be obtained by writing to the NISO office. This NISO Standard may be revised or withdrawn at any time. Purchasers may receive the most recent information on all NI
8、SO Standards by calling or writing: NISO Press Fulfillment Center P.O. Box 338 Oxon Hill, MD 20750-0338 U.S.A. U.S. and Canada 1-800-282-NISO (6476) Washington, DC area and outside the U.S.: 301-567-9522 Fax: 301-567-9553 NISO 239.74 9b = b47B908 0002930 TO1 ANSVNISO 239.74-1996 ISSN: 1041-5653 Guid
9、es to Accompany Microform Sets Abstract: Establishes the requirements for guides to accompany micro- form sets made publicly available by commercial, public, and private microform producers; defines data elements to be included in microform guides and describes how the data elements should be organi
10、zed. An American National Standard Developed by the National Information Standards Organization Approved November 15,1995 by the American National Standards Institute mm Bethesda, Maryland, U.S.A. NISO 239.74 96 = 6478908 0002933 948 Published by NISO Press 4733 Bethesda Avenue Suite 300 Bethesda, M
11、D 20814 Copyright 01996 by the National Information Standards Organization All rights reserved under International and Pan-American Copyright Conventions. No part of this book may be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopy, recording, or a
12、ny information storage or retrieval system, without prior permission in writing from the publisher. All inquiries should be addressed to NISO Press, 4733 Bethesda Avenue, Suite 300, Bethesda, MD 20814. Printed in the United States of America ISSN: 1041-5653 ISBN: 1-880124-26-2 Q This paper meets the
13、 requirements of ANSI/NISO 239.48-1992 (Permanence of Paper). Library of Congress Cataloging-in-Publication Data National Information Standards Organization (US.) Guides to accompany microform sets. ”Developed by the National Information Standards Organization, approved November 15,1995 by the Ameri
14、can National Standards Institute.” Includes bibliographical references. p. cm. - (National information standards series, ISSN 1041-5653) ”ANSI/NISO 239.74-1996.” ISBN 1-880124-26-2 1. Microforms-Handbooks, manuals, etc.-Authorship-Standards-United States. 1. American National Standards Institute. II
15、. Title. III. Series. T835.N26 1996 96-15296 070.5795420 CIP NISO 239.74 96 m bV7890B 0002932 884 m ANSUNISO 239.74-1996 Contents Foreword . v 1 . Introduction . 1.1 Scope . 1.2 Purpose . 1 2 . Definition of Microform Set . 1 3 . Publication Format of a Guide . 1 3.1 Physical Characteristics . . 1 3
16、.1.1 Formats . 1 3.1.2 Permanence and Legibility 1 3.1.3 Citation of Standards . 1 1 3.2.1 Distribution . 1 3.2.2 Publication Schedule 1 3.2.3 Cumulations 1 3.2.4 Updates and Errors 1 . 1 3.3.1 Title . 1 3.3.2 Editor/Compiler . 1 3.3.3 Acknowledgment . 2 3.3.4 Publisher 3.3.5 Printer 2 3.3.6 Date of
17、 Publication . 2 3.3.7 Copyright . . 2 3.3.7.1 Notice 2 . 2 3.3.8 Cataloging in Publication (CIP) Data 2 3.3.9 International Standard Book Number (ISBN) 2 3.3.10 International Standard Serial Number (ISSN) . 2 3.3.11 Table of Contents . . 2 3.3.12 Front Matter . 2 . 2 4.1 Intellectual or Historical
18、Significance 2 4.2 Organization of Original Material . 2 4.3 Control Numbers . 2 4.4 Relationship of Control Numbers to Filmed Material . 2 4.5 Numbering System and Data Elements 2 4.6 Indexes and Supplementary Access Tools . 3 4.7 Series . 3 5 . Microform Set Specifications 3 5.1 Microform Set Titl
19、e . 3 5.1.1 Guide Title . 3 5.2 Microform Set Technical Specifications . 5.2.1 Reproduction Formats 3 5.2.2 Microform Types 3 5.2.3 Reduction Ratio 3 (continued) 3.2 Publication Characteristics 3.2.5 Availability . 1 3.3 Bibliographic Characteristics 3.3.7.2 Conditions for Reproduction 4 . Informati
20、on on Access to a Microform Set 5.2.4 Polarity . 3 NISO 237.74 76 m 6478708 0002733 710 m ANWNISO 239.74-1996 (Contents continued) 5.2.5 Orientation 3 3 5.2.7 Extent of Collection 3 5.3 Statement of Responsibility . 3 6 Information on Collection Overview 3 5.2.6 Technical Standards and Quality Contr
21、ol . . 6.1 Format, Quantity, and Scope of Materials Filmed . 3 6.1.1 Format Descriptions . . 3 6.1.2 Quantity 4 6.2 Location of Original Materials Filmed . 4 6.2.1 Location Other Than Holding Institution . 4 6.3 Existence of Finding Aids Other Than the Guide 4 6.4.1 Selecting or Excluding Materials
22、. 6.1.1.1 Other Formats . . 4 6.1.3 Scope 4 6.4 Editing Policy 5 6.4.2 Organizing Materials 6.5 Provenance of a Collection . 5 6.5.1 Unique Collections . 5 6.6 Restrictions on Use of a Collection . 5 6.6.1 Permissions 7 . Collection Descriptions . 5 7.1.1 Series 5 7.1.2 Subdivisions 5 7.1.3 Indexes
23、. 5 7.2 Collections of Books, Periodicals, Government Documents, and Newspapers . 6 7.2.1 Descriptions . 6 7.2.2 Indexes . 6 7.3 Nontextual and Other Collections 6 7.3.1 Descriptions . 6 7.3.2 Indexes . 6 7.1 Archival and Manuscript Collections 5 Appendixes Appendix A Related Standards 7 Appendix B
24、Selective Bibliography . 8 Page iv NISO 239.74 9b = 6478908 0002934 b57 H Foreword (This foreword is not part of the American National Standard Guides to Accompany Microform Sets, ANSI/NISO 239.74-1996. It is included for information only.) This standard establishes the requirements for guides desig
25、ned to accompany microform sets made publicly available by commercial, public, and private microform producers. The impetus for creating the original NISO standard came out of deliberations of the Ameri- can Library Association, Association of Library Collections and Technical Services, Reproduc- ti
26、on of Library Materials Section, Bibliographic Control of MicroformsCommittee in the late 1980s. The subsequent NISO committee that was formed for the purpose of drafting the standard consisted of bibliographers, microform librarians, and rep- resentatives of commercial micropublishers and nonprofit
27、 preservation organizations. The com- mittee first reviewed thecontents and structure of numerous guides and discussed basic require- ments, then identified a number of issues about which it sought opinions of experts familiar with microform sets. The committee summarized those issues in a questionn
28、aire survey and distributed 250 copies of that survey to a broad range of individuals concerned with access to microform collections, including public service librarians, preservation librarians, technical service librar- ians, and publishers. The current content and form of the standard owes much t
29、o the survey respondents. Its level of generality is meant to make it applicable as far as possible to the widely ranging forms of textual and nontextual micro- form collections. This standard was processed and approved for submittal to ANSI by the National Information Standards Organization. It was
30、 balloted by the NISO Voting Members February 1,1995 - May 1, 1995. It will next be reviewed in 2000. Sugges- tions for improving this standard are welcome. They should be sent to the National Information Standards Organization, 4733 Bethesda Avenue, Suite 300, Bethesda, MD 20814. NISO approval of t
31、his standard does not necessarily imply that all Voting Members voted for its approval. At the time it approved this standard, NISO had the following Voting Members: NISO Voting Members American Association of Law Libraries Andrew Laurence American Chemical Society Robert S. Tannehill, Jr. Leon R. B
32、lauvelt (Alt) American Library Association Myron Chace Glenn Patton (Alt) Mark Needleman American Society for Information Science American Society of Indexers Patricia S. Kuhr Marie Kascus (Alt) American Theological Library Association Myron Chace Ameritech Library Services John Kolman Apple Compute
33、r, Inc. Janet Vratney Rita Brennan (Alt) Art Libraries Society of North America Julie Mellby Penney Deras (Alt) Association for Information and Image Management Association of Jewish Libraries Judy Kilpatrick Bella Hass Weinberg Pearl Berger (Alt) Garrett Bowles The Association for Recorded Sound Co
34、llections Association of Research Libraries Duane Webster AT geographic area; genre; subject(s); language; etc. Authorita- tive sources shall be cited. 6.2 Location of Original Materials Filmed Location of the original materials at the time of filming shall be indicated, i.e., name and location of t
35、he library, archives, or other repository or institution holding the materials. 6.2.1 Location Other Than Holding When possible, materials that were not retained by the holding institution upon the completion of filming shall be noted with their locations indi- cated. Institution 6.3 Existence of Fi
36、nding Aids Other Than the Guide Any finding aids, including inventories compiled in-house, descriptive guides, published bibliogra- phies, catalog card entries, on-line catalog records, reel lists, or box or folder lists shall be cited and described. Any finding aids filmed together with the col- le
37、ction of materials shall be cited. Page 4 NISO Z39.74 96 6478908 O002943 897 ANSI/NISO 239.74-1996 6.4 Editing Policy 6.4.1 Selecting or Excluding Materials Principles applied in selecting or excluding mate- rials for filming shall be explained as follows: (a) State the reasons for exclusion of mate
38、rial from the filming of the original collection. (b) State the policy on attempts to locate and film material missing from the original collec- tion. (c) If a filmed collection contains material from more than one source and therefore constitutes a unique assemblage, state that fact. 6.4.2 Organizi
39、ng Materials The organizational principles of a filmed collec- tion shall be explained as follows: (a) Indicate whether the filmed collection repli- cates the intellectual organization of the origi- nal collection. (b) Indicate how access to the material in the film collection is changed if the orga
40、nization varies from that of the original collection. (c) State the organizing principles if a collection has been organized for the purpose of filming. 6.5 Provenance of a Collection An explanation of provenance shall be given. Prov- enance refers to the history of creation, compila- tion, or owner
41、ship. 6.5.1 Unique Collections If the collection is unique, see 6.4.1 (c) above. 6.6 Restrictions on Use of a Collection Any copyright, reproduction, or other restrictions placed on the material shall be stated. 6.6.1 Permissions The institution or institutions from which any required permissions ma
42、y be sought shall be iden- tified. 7. Collection Descriptions The following descriptions and access tools shall be included in a microform set guide as appropri- ate. COLLECTION DESCRIPTIONS 7.1 Archival and Manuscript Collections 7.1.1 Series Series refers to a body of file units or documents arran
43、ged in accordance with a unified filing sys- tem or maintained by the records creator or collec- tor as a unit because of some relationship arising out of their creation, receipt, or use. The series description shall include the following data ele- ments: (a) Title: the holding institutions title fo
44、r the series. (b) Size: the linear feet or cubic feet size of the series. (c) Item count: the number of items in the series. (d) Dates: the chronological span of the creation of the original materials within the series. (e) Arrangement: the specific organizing prin- ciples within the series. (f) Num
45、bering system: the original numbering systems used on the documents, records, or other materials and, if different, the system used to sequence thematerials in the microform publication. 7.1.2 Subdivisions Fozder OY unit refers to the discrete groups into which the items are subdivided such as conta
46、iner or volume. The folder or unit description shall contain the following data elements: (a) Numbering system within the folder, if present. (b) Microform access control: by reel target; reel or e ye-legible microfiche number; typed header; etc. (c)Identificationof classes of materialnot fhed, e.g.
47、, blank pages, the back of forms, etc. (d) Internal content descriptions, folder inven- tories, or contents statements, if present. 7.1.3 Indexes Depending on the nature and size of the collection, indexes of names and subjects shall be included as appropriate. Indexes shall be linked to the perti-
48、nent sequencing level in which the material is organized . Page 5 NISO 237.74 96 W 6478708 0002742 723 W COLLECTION DESCRIPTIONS 7.2 Collections of Books, Periodicals, Government Documents, and Newspapers 7.2.1 Descriptions Descriptions of book, periodical, government docu- ment, and newspaper colle
49、ctions shall include the following data elements: (a) Organization statement: the sequence or arrangement of the materials on the microform. (b) Bibliographic data for each title in the main entry section of the guide: the data shall be created according to AngIo-American Catalogu- ing Rules, Revised Second Edition (1988), or other consistent standard. The authority used shall be cited. (c) Microform access control: by reel target, reel or eye-legible microfiche number, typed header, etc. 7.2.2 Indexes Indexes for the following classes of materials shali be included: (a) Book collec
