1、Designation: E2743 11Standard Specification forEvaluation and Selection of Transportation forEnvironmentally Sustainable Meetings, Events, TradeShows, and Conferences1This standard is issued under the fixed designation E2743; the number immediately following the designation indicates the year oforig
2、inal adoption or, in the case of revision, the year of last revision. A number in parentheses indicates the year of last reapproval. Asuperscript epsilon () indicates an editorial change since the last revision or reapproval.INTRODUCTIONThis specification offers a way to address environmental sustai
3、nability in the meeting and eventindustry. It is a tool for event planners and suppliers to understand the attributes of an environmentallysustainable meeting. The goal in developing this specification is to establish common benchmarks forenvironmental performance in meetings and events for both pla
4、nner and supplier sectors. Thisspecification considers the creation of an environmentally sustainable meeting or event to be apartnership between meeting planners and their suppliers. Each plays a critical role in the effort.In this specification, options are addressed for minimizing the environment
5、al impact of face-to-facemeetings. The approach of this specification is to focus on measurable outcomes and policies forplanners and suppliers. This maximizes the ability of businesses to select the methods best tailored totheir needs to achieve benchmarks and measurable outcomes.1. Scope1.1 This s
6、pecification delineates procedural requirementsfor evaluating and selecting transportation for use in meetings,events, trade shows, and conferences (hereafter referred to asevents).1.2 Transportation for events includes, but is not limited to,the following activities: transporting participants to/fr
7、om con-ference related events, transporting participants between con-ference facilities and hotels, and transportation of materials.This specification focuses primarily on the reduction of carbonemissions from transport-related activity arising from events.1.3 This specification identifies environme
8、ntal sustainabilitycriteria to be included in the selection of transportation byplanners or destination management companies. This specifi-cation also identifies criteria for transportation companies.1.4 Transportation companies include bus, charter, limou-sine, airlines, freight forwarders, taxi, f
9、erry boat, van pool, railand ground operators, and rental car agencies.1.5 There are nine specifications covering the followingareas of event planning: destination selection, accommoda-tions, food and beverage, audio visual, onsite offices, commu-nication and marketing materials, transportation, exh
10、ibits, andvenues. Within each specification are eight categories criteria:staff management policy, communications, waste management,energy, air quality, water, procurement, and community part-ners. Each category is further split into four progressive levelsof achievement. Information is presented as
11、 follows: Informa-tion within each specification is divided as follows: MainBodyScope, Referenced Documents, Terminology, PlannerRequirements for Level 1, Supplier Requirements for Level 1,and Keywords; AnnexesPlanner Requirements for Lev-els24andSupplier Requirements for Levels24.1.6 All areas of p
12、erformance under this specification maynot be relevant for each event, or for each facility or providerof event services. In some cases, an event planner would usethis specification in conjunction with other specification (forexample, Specifications E2774, E2742) or this specificationmay be used ind
13、ividually. In other words, elements of an eventmay be separated out and considered solely, or added togetherand considered as a unit (for example, venues used individuallyversus transportation, accommodations, and destination selec-tion used in conjunction). Furthermore, this specificationapplies se
14、parately to each supplier for an event. This means ifmultiple suppliers are used within the context of a singlespecification, each supplier must individually meet the supplierrequirements. To be considered an environmentally sustainableevent at Level 1, all areas applicable to that event shall beach
15、ieved.1This specification is under the jurisdiction of ASTM Committee E60 onSustainability and is the direct responsibility of Subcommittee E60.02 on Hospital-ity.Current edition approved Nov. 1, 2011. Published February 2012. DOI: 10.1520/E2743-11.1Copyright ASTM International, 100 Barr Harbor Driv
16、e, PO Box C700, West Conshohocken, PA 19428-2959, United States.1.7 If higher levels are achieved in some sections, the eventcan only be considered environmentally sustainable at thelowest level achieved.1.8 The use of levels within this specification recognizes thepath to environmentally sustainabl
17、e events is a multi-stageeffort. The idea behind the levels is to provide a coherentbaseline for measuring environmental performance, to beflexible enough to adapt to the needs of more advancedplanners and to establish a performance path that encouragesfurther environmental performance improvement.
18、In addition,the evolution of products and services to support events isexpected, allowing additional advancements and underscoringthe dynamic nature of environmental sustainability. This speci-fication primarily focuses on environmental sustainability,while some aspects of economic and social sustai
19、nability areincluded recognizing the complete path toward overall sustain-ability.1.9 The values stated in inch-pound units are to be regardedas standard. No other units of measurement are included in thisstandard.1.10 This standard does not purport to address all of thesafety concerns, if any, asso
20、ciated with its use. It is theresponsibility of the user of this standard to establish appro-priate safety and health practices and determine the applica-bility of regulatory limitations prior to use.2. Referenced Documents2.1 ASTM Standards:2E2114 Terminology for Sustainability Relative to the Per-
21、formance of BuildingsE2742 Specification for Evaluation and Selection of Exhib-its for Environmentally Sustainable Meetings, Events,Trade Shows, and ConferencesE2774 Specification for Evaluation and Selection of Venuesfor Environmentally Sustainable Meetings, Events, TradeShows, and Conferences3. Te
22、rminology3.1 Definitions:3.1.1 alternative fuel, na fuel that is substantially nonpe-troleum based conventional liquids (for example, non-gasolineor non-diesel), yields substantial energy security benefits, andoffers substantial environmental benefits. These fuels caninclude: pure methanol, ethanol,
23、 and other alcohols; blends of68 % or more of alcohols with gasoline; natural gas and liquidfuels domestically produced from natural gas; liquefied petro-leum gas (propane); hydrogen; electricity; biodiesel; fuels,other than alcohol, derived from biological materials; andP-Series fuels.3.1.2 diversi
24、on rate, nthe rate or percentage of wastematerials diverted from traditional disposal such as landfills orincineration to be recycled, composted, or reused.3.1.3 environmentally preferable products, nproducts orservices that have a lesser or reduced effect on human healthand the environment when com
25、pared with competing productsor services that serve the same purpose.3.1.3.1 DiscussionThis comparison applies to raw mate-rials, manufacturing, packaging, distribution, use, reuse, opera-tion, maintenance, and disposal. These products may possessbiodegradable, organic, reusable, recycled, or recycl
26、able attri-butes.3.1.4 environmentally sustainable, adjenvironmental fo-cus on components, functions and systems that meets the needsof the present without compromising the ability of futuregenerations to meet their own needs.3.1.5 hazardous materials, nany material or combinationof materials that b
27、ecause of their quantity, concentration, orphysical or chemical characteristics poses an unreasonable riskto the health and safety of persons or the environment, or both.3.1.5.1 DiscussionHazardous materials may require spe-cial handling during storage, manufacture, processing, packag-ing, use, disp
28、osal, or transportation due to one or more of thefollowing characteristics: poisonous, explosive, chemicallyactive, corrosive, toxic, or radioactive.3.1.6 hybrid vehicle, nvehicles which use a mixture ofmore than one power source, such as electric and petroleum.Hybrid-electric vehicles (HEVs) combin
29、e the benefits of gaso-line engines and electric motors and can be configured toobtain different objectives, such as improved fuel economy,increased power, or additional auxiliary power for electronicdevices and power tools.3.1.7 late-model vehicles, nvehicles manufactured nolater than six years pri
30、or to the event.3.1.8 local, adjrelating to or applicable to a city or townor district rather than a larger area.3.1.8.1 DiscussionThe exact distance for purposes ofsourcing goods (including food and beverage), services, andpersonnel will be determined by the planner or supplier, orboth, and be base
31、d upon the event location adjusting forlocation size and season. No standard definition exists to definelocal, inherent in this practice is the philosophy to use sourcesgeographically proximate to the event and be practical givenwide dispersion of services and products across geographicareas.3.1.9 n
32、o-idling policy, na written statement that setslimits on the maximum idling time for engines or motors of allvehicles.3.1.10 planner, nperson whose job it is to oversee andarrange every aspect of an event; an employee or hired ad hocby large companies, professional associations, or trade asso-ciatio
33、ns to plan, organize, implement, and control events,conventions, and other events.3.1.10.1 DiscussionPlanners may include professionalswho work for government, association, corporate, or indepen-dent agencies. The planner is the buyer of event services.3.1.11 preferred carrier, na supplier which fun
34、ctions asthe main/official/preferred source of transportation.3.1.12 recycle, vrecovering or reprocessing materials foruse in the form of raw materials in the manufacture of newproducts other than fuel for producing heat or power bycombustion. E21142For referenced ASTM standards, visit the ASTM webs
35、ite, www.astm.org, orcontact ASTM Customer Service at serviceastm.org. For Annual Book of ASTMStandards volume information, refer to the standards Document Summary page onthe ASTM website.E2743 1123.1.12.1 DiscussionThe use of the word recycle used inthis specification applies to planners and their
36、suppliers whichprovide event products and services Recycling, as defined,does not extend to the activities of the suppliers vendors orsuppliers.3.1.13 renewable energy, nenergy obtained from renew-able or perpetual resources, including wind, solar, ocean(including tidal, wave, current, and thermal),
37、 geothermal,biomass, and hydroelectric energy resources. E21143.1.14 renewable materials, nsubstances derived from aliving tree, plant, animal, or ecosystem that has the ability toregenerate itself.3.1.15 request for proposal (RFP), nan invitation forsuppliers, often through a bidding process, to su
38、bmit a proposalon a specific commodity or service.3.1.16 stakeholder, nindividuals, organizations or otherentities that directly affect or are directly affected by theplanning and execution of a specific event.3.1.16.1 DiscussionStakeholders in the event industryinclude but are not limited to: event
39、 organizer, event planner,surrounding community, convention and visitors bureau, laborunions, news media, government, attendees, hotels, airlines,maintenance personnel, material handlers, local transportationcompanies and warehouses, florists, photographers, securitycompanies, medical facilities, re
40、gistration companies, restau-rants, gas stations, recycling facilities, utility companies, ca-terers, audio visual providers, printers, ad specialty brokers,laundries, grocery stores, farmers, fisheries, fisherman, phar-macies, and bakeries.3.1.17 supplier, npurveyor, provider, vendor, or contrac-to
41、r offering facilities, products, or services, or any combinationthereof (for example, a convention and visitor bureau CVB).3.1.17.1 DiscussionFor the destination sector, supplierswill be understood to be destination professionals. Destinationprofessionals may include destination marketing organizati
42、ons(DMOs), CVBs, third-party site-selection companies, destina-tion management companies (DMCs), chambers of commerce,and economic development departments or regional authori-ties.3.1.18 sustainable development, ndevelopment that meetsthe needs of the present without compromising the ability offutur
43、e generations to meet their own needs. E21143.1.19 sustainability, nthe maintenance of environmental,economic, and social components, functions, and systems forfuture generations. E21143.1.20 transportation, nthe movement of people orgoods.3.1.21 waste, ndiscarded residue for disposal or recovery.4.
44、 Level 1 Requirements4.1 Planner Performance Requirements:4.1.1 Staff Management Policy:4.1.1.1 The planner shall have a written environmentalsustainability policy for its organization, available for stake-holder review, documenting a vision, objectives and goals forsustainability that addresses all
45、 the applicable environmentalcharacteristics as described in this specification (staff manage-ment policy, communications, waste management, energy, airquality, water, procurement, and community partners).4.1.1.2 The planner shall have written environmental objec-tives and performance criteria relat
46、ed to the specific event thataddress all the applicable environmental characteristics asdescribed in this specification (staff management policy, com-munications, waste management, energy, air quality, water,procurement, and community partners) related to the specificevent, and include these objecti
47、ves in the RFPs4.1.1.3 The planner shall designate one or more staff mem-bers to implement the environmental sustainability initiativesrelated to the transportation components of the event.4.1.1.4 The planner shall have a no-idling program.4.1.2 Communications:4.1.2.1 The planner shall maintain reco
48、rds of all environ-mental efforts, and shall make those records available tostakeholders and for reference for planning future events.4.1.2.2 The planner shall ensure all appropriate personnelare made aware of and can communicate effectively theenvironmental policy of both the planner and supplier.4
49、.1.2.3 The planner shall circulate no-idle (of motor ve-hicles) flyers to all applicable service providers. Examples ofcirculation strategies can include: (1) vendors to distribute todrivers internally, (2) posting in driver break rooms, and (3)handouts at driver check-in.4.1.2.4 The planner shall provide verbal reminders to driv-ers about motor vehicle no-idle requirements.4.1.2.5 The planner shall provide verbal reminders to driv-ers about motor vehicle no-idle requirements.4.1.3 Waste Management:4.1.3.1 The planner shall include a clause in the RF
