1、Designation: E2747 11Standard Specification forEvaluation and Selection of Onsite Offices forEnvironmentally Sustainable Meetings, Events, TradeShows, and Conferences1This standard is issued under the fixed designation E2747; the number immediately following the designation indicates the year oforig
2、inal adoption or, in the case of revision, the year of last revision. A number in parentheses indicates the year of last reapproval. Asuperscript epsilon () indicates an editorial change since the last revision or reapproval.INTRODUCTIONThis specification offers a way to address environmental sustai
3、nability in the meeting and eventindustry. It is a tool for event planners and suppliers to understand the attributes of an environmentallysustainable event. The goal in developing this specification is to establish common benchmarks forenvironmental performance in events for both planner and suppli
4、er sectors. This specificationconsiders the creation of an environmentally sustainable event to be a partnership between plannersand their suppliers. Each plays a critical role in the effort.In this specification, options are addressed for minimizing the environmental impact of face-to-faceevents. T
5、he approach of this specification is to focus on measurable outcomes and policies for plannersand suppliers. This maximizes the ability of businesses to select the methods best tailored to theirneeds to achieve benchmarks and measurable outcomes.1. Scope1.1 This specification delineates procedural r
6、equirementsfor establishing onsite offices in conjunction with meetings,events, trade shows, or conferences (hereafter, referred to asevents) by planners and suppliers.1.2 Establishing an onsite office is the practice of procuringand equipping planner event or working spaces used foroperational purp
7、oses, within or nearby the venues.1.3 This specification pertains to onsite offices establishedby the event organizers for use by the events planner, staff,volunteers, sponsors, or vendors requiring temporary offices.1.4 An environmentally sustainable office includes aspectsof accommodations, commun
8、ication and marketing materials,exhibits, food and beverage, venues, and transportation speci-fications. The specifications of these standards shall be visitedand understood by planners and suppliers in order to effectivelycarry out the specifications of the onsite office standard.1.5 There are nine
9、 specifications covering the followingareas of meeting planning: destination selection, accommoda-tions, food and beverage, audio visual, onsite offices, commu-nication and marketing materials, transportation, exhibits, andvenues. Within each specification are eight categories ofcriteria: staff mana
10、gement policy, communications, waste man-agement, energy, air quality, water, procurement, and commu-nity partners. Each category is further split into four progres-sive levels of achievement. Information within eachspecification is divided as follows: Main BodyScope, Ref-erenced Documents, Terminol
11、ogy, Planner Requirements forLevel 1. Supplier Requirements for Level 1, and Keywords;AnnexesPlanner Requirements for Levels 2 4 and SupplierRequirements for Levels 2 4.1.6 All areas of performance under this specification maynot be relevant for each event or for each facility or provider ofevent se
12、rvices. In some cases, an event planner would use thisspecification in conjunction with other specifications (forexample, Specifications E2774, E2743) or this specificationmay be used individually. In other words, elements of an eventmay be separated and considered solely or added together andconsid
13、ered as a unit (for example, venues used individuallyversus transportation, accommodations, and destination selec-tion used in conjunction). Furthermore, this specificationapplies separately to each supplier for an event. This means ifmultiple suppliers are used within the context of a singlespecifi
14、cation, each supplier shall individually meet the supplierrequirements. To be considered an environmentally sustainableevent at Level 1, all areas applicable to that event shall beachieved.1This specification is under the jurisdiction of ASTM Committee E60 onSustainability and is the direct responsi
15、bility of Subcommittee E60.02 on Hospital-ity.Current edition approved Sept. 15, 2011. Published February 2012. DOI:10.1520/E2747-11.1Copyright ASTM International, 100 Barr Harbor Drive, PO Box C700, West Conshohocken, PA 19428-2959, United States.1.7 If higher levels are achieved in some sections,
16、the eventcan only be considered environmentally sustainable at thelowest level achieved.1.8 The use of levels within this specification recognizes thepath to environmentally sustainable meetings is a multi-stageeffort. The idea behind the levels is to provide a coherentbaseline for measuring environ
17、mental performance, to beflexible enough to adapt to the needs of more advancedplanners, and to establish a performance path that encouragesfurther environmental performance improvement. In addition,evolution of products and services to support events is ex-pected, allowing additional advancements a
18、nd underscoringthe dynamic nature of environmental sustainability. This speci-fication primarily focuses on environmental sustainability,while some aspects of economic and social sustainability areincluded recognizing the complete path toward overall sustain-ability.1.9 This standard does not purpor
19、t to address all of thesafety concerns, if any, associated with its use. It is theresponsibility of the user of this standard to establish appro-priate safety and health practices and determine the applica-bility of regulatory limitations prior to use.2. Referenced Documents2.1 ASTM Standards:2D3960
20、 Practice for Determining Volatile Organic Com-pound (VOC) Content of Paints and Related CoatingsE2114 Terminology for Sustainability Relative to the Per-formance of BuildingsE2743 Specification for Evaluation and Selection of Trans-portation for Environmentally Sustainable Meetings,Events, Trade Sh
21、ows, and ConferencesE2774 Specification for Evaluation and Selection of Venuesfor Environmentally Sustainable Meetings, Events, TradeShows, and Conferences3. Terminology3.1 Definitions:3.1.1 biodegradable, adjcapable of decomposing undernatural conditions into elements found in nature. E21143.1.2 co
22、mpostable, adjcapable of undergoing biologicaldecomposition in a compost site as part of an availableprogram where facilities exist, such that the material breaksdown into carbon dioxide, water, inorganic compounds, andbiomass, at a rate appropriate for such program.3.1.3 diversion rate, nthe rate o
23、r percentage of wastematerials diverted from traditional disposal such as landfills orincineration to be recycled, composted, or reused.3.1.4 environmentally preferable products, nproducts orservices that have a lesser or reduced effect on human healthand the environment when compared with competing
24、 productsor services that serve the same purpose.3.1.4.1 DiscussionThis comparison applies to raw mate-rials, manufacturing, packaging, distribution, use, reuse, opera-tion, maintenance, and disposal. These products may possessbiodegradable, organic, reusable, recycled, or recyclable attri-butes.3.1
25、.5 environmentally sustainable, adjenvironmental fo-cus on components, functions and systems that meet the needsof the present without compromising the ability of futuregenerations to meet their own needs.3.1.6 hazardous materials, nany material or combinationof materials that because of their quant
26、ity, concentration, orphysical or chemical characteristics poses an unreasonable riskto the health and safety of persons and the environment, orboth.3.1.6.1 DiscussionHazardous materials may require spe-cial handling during storage, manufacture, processing, packag-ing, use, disposal, or transportati
27、on due to one or more of thefollowing characteristics: poisonous, explosive, chemicallyactive, corrosive, toxic, or radioactive.3.1.7 local, adjrelating to or applicable to a city or townor district rather than a larger area.3.1.7.1 DiscussionThe exact distance for purposes ofsourcing goods (includi
28、ng food and beverage), services, andpersonnel will be determined by the planner and supplier, orboth, and be based upon the event location adjusting forlocation size and season. No standard definition exists to definelocal, inherent in this specification is the philosophy to usesources geographicall
29、y proximate to the event and be practicalgiven wide dispersion of services and products across geo-graphic areas.3.1.8 no-idling policy, na written statement that setslimits on the maximum idling time for engines or motors of allvehicles.3.1.9 planner, nperson whose job it is to oversee andarrange e
30、very aspect of an event; an employee or hired ad hocby large companies, professional associations, or trade asso-ciations to plan, organize, implement, and control events,conventions, and other events.3.1.9.1 DiscussionPlanners may include professionalswho work for government, association, corporate
31、, or indepen-dent agencies. The planner is the buyer of event services.3.1.10 post-consumer, nrefers to material that are re-claimed from products that have already served their intendedend-use as consumer items.3.1.10.1 DiscussionWaste from industrial processes is notconsidered post-consumer. Post-
32、consumer materials are a sub-set of recovered materials.3.1.11 pre-consumer material, adjrefers to material thatare reclaimed frommanufacturing and other industrial pro-cesses, and products which have not servedtheir intendedend-use as a consumer item.3.1.11.1 DiscussionPre-consumer materials includ
33、e cullstrimmer materials print overruns overissue publications andobsolete inventories. E21143.1.12 recovered materials, nwaste material and by-products which have been recovered or diverted from the wastestream, but such term does not include those materials andby-products generated from, and commo
34、nly used within, anoriginal manufacturer process. E21142For referenced ASTM standards, visit the ASTM website, www.astm.org, orcontact ASTM Customer Service at serviceastm.org. For Annual Book of ASTMStandards volume information, refer to the standards Document Summary page onthe ASTM website.E2747
35、1123.1.13 recycle, vrecovering or reprocessing materials foruse in the form of raw materials in the manufacture of newproducts other than fuel for producing heat or power bycombustion. E21143.1.13.1 DiscussionThe use of the word recycle used inthis specification applies to planners and their supplie
36、rs whichprovide event products and services. Recycling, as defined,does not extend to the activities of the suppliers vendors orsuppliers.3.1.14 recycled content products, nproducts that containpre-consumer or post-consumer materials as all or part of theirfeedstock. E21143.1.14.1 DiscussionRecycled
37、-content products may con-tain some pre-consumer waste, some post-consumer waste orboth. A product does not have to contain 100 % recoveredmaterials to be considered “recycled,” but clearly the higherthe percentage of recycled content, the greater the amount ofwaste that is diverted from disposal.3.
38、1.15 request for proposal (RFP), nan invitation forsuppliers, often through a bidding process, to submit a proposalon a specific commodity or service.3.1.16 stakeholder, nindividuals, organizations or otherentities that directly affect or are directly affected by theplanning and execution of a speci
39、fic meeting.3.1.16.1 DiscussionStakeholders in the event industryinclude but are not limited to: event organizer, event planner,surrounding community, convention and visitors bureau, laborunions, news media, government, attendees, hotels, airlines,maintenance personnel, material handlers, local tran
40、sportationcompanies and warehouses, florists, photographers, securitycompanies, medical facilities, registration companies, restau-rants, gas stations, recycling facilities, utility companies, ca-terers, audio visual providers, printers, ad specialty brokers,laundries, grocery stores, farmers, fishe
41、ries, fisherman, phar-macies, and bakeries.3.1.17 sustainable development, ndevelopment that meetsthe needs of the present without compromising the ability offuture generations to meet their own needs. E21143.1.18 sustainability, nthe maintenance of environmental,economic, and social components, fun
42、ctions, and systems forfuture generations. E21143.1.19 supplier, npurveyor, provider, vendor, or contrac-tor offering facilities, products, and services, or a combinationthereof.3.1.20 volatile organic compounds (VOCs), nany organiccompound that participates in atmospheric photochemicalreactions. D3
43、9603.1.21 waste, ndiscarded residue for disposal or recovery.4. Level 1 Requirements4.1 Planner Performance Requirements:4.1.1 Staff Management Policy:4.1.1.1 The planner shall have a written environmentalsustainability policy for its organization, available for stake-holder review, documenting a vi
44、sion, objectives and goals forsustainability that addresses all the applicable environmentalcharacteristics as described in this specification (staff manage-ment policy, communications, waste management, energy, airquality, water, procurement, and community partners).4.1.1.2 The planner shall have w
45、ritten environmental objec-tives and performance criteria related to the specific event thataddress all the applicable environmental characteristics asdescribed in this specification (staff management policy, com-munications, waste management, energy, air quality, water,procurement, and community pa
46、rtners) related to the specificmeeting, and include these objectives in the RFPs.4.1.1.3 The planner shall designate one or more staff mem-bers to implement the environmental sustainability initiativesrelated to the onsite office components of the meeting.4.1.1.4 The planner shall ensure a safe work
47、 environment inthe onsite office, and disclose to staff and volunteers anypotential health hazards that exist at or nearby the onsite officevenue.4.1.2 Communications:4.1.2.1 The planner shall maintain records of all environ-mental efforts, and shall make those records available tostakeholders and f
48、or reference for planning future meetings.4.1.2.2 The planner shall ensure all appropriate personnelare made aware of, and can communicate effectively, theenvironmental policy of both the planner and the supplier.4.1.2.3 The planner shall have a mechanism in place forcommunicating with suppliers its
49、 requirements with respect toenvironmental sustainability.4.1.3 Waste Management:4.1.3.1 The planner shall include a clause in the RFPand thecontract for the suppliers services requiring suppliers to meeta minimum of supplier Level 1 waste management practicesand environmental performance outcome measures as definedwithin this specification and requiring the suppliers to assist theplanner in reducing the amount of waste created and increasingthe amount of waste diverted.4.1.3.2 The planner shall reduce paper usage in the onsiteoffice by implement
