1、 g49g50g3g38g50g51g60g44g49g42g3g58g44g55g43g50g56g55g3g37g54g44g3g51g40g53g48g44g54g54g44g50g49g3g40g59g38g40g51g55g3g36g54g3g51g40g53g48g44g55g55g40g39g3g37g60g3g38g50g51g60g53g44g42g43g55g3g47g36g58standards drafters for stating records management requirements in standardsICS 01.140.20Information
2、 and documentation Guidelines for BRITISH STANDARDBS ISO 22310:2006BS ISO 22310:2006This British Standard was published under the authority of the Standards Policy and Strategy Committee on 31 May 2006 BSI 2006ISBN 0 580 48248 0Cross-referencesThe British Standards which implement international publ
3、ications referred to in this document may be found in the BSI Catalogue under the section entitled “International Standards Correspondence Index”, or by using the “Search” facility of the BSI Electronic Catalogue or of British Standards Online.This publication does not purport to include all the nec
4、essary provisions of a contract. Users are responsible for its correct application. Compliance with a British Standard does not of itself confer immunity from legal obligations.Summary of pagesThis document comprises a front cover, an inside front cover, the ISO title page, pages ii to iv, pages 1 t
5、o 5 and a back cover.The BSI copyright notice displayed in this document indicates when the document was last issued.Amendments issued since publicationAmd. No. Date CommentsA list of organizations represented on this subcommittee can be obtained on request to its secretary. present to the responsib
6、le international/European committee any enquiries on the interpretation, or proposals for change, and keep UK interests informed; monitor related international and European developments and promulgate them in the UK.National forewordThis British Standard reproduces verbatim ISO 22310:2006 and implem
7、ents it as the UK national standard.The UK participation in its preparation was entrusted by Technical Committee IDT/2, Information and documentation, to Subcommittee IDT/2/17, Archives/records management, which has the responsibility to: aid enquirers to understand the text;Reference numberISO 2231
8、0:2006(E)INTERNATIONAL STANDARD ISO22310First edition2006-04-01Information and documentation Guidelines for standards drafters for stating records management requirements in standards Information et documentation Lignes directrices pour les rdacteurs de normes pour les exigences de records managemen
9、t dans les normes BS ISO 22310:2006ii iiiForeword ISO (the International Organization for Standardization) is a worldwide federation of national standards bodies (ISO member bodies). The work of preparing International Standards is normally carried out through ISO technical committees. Each member b
10、ody interested in a subject for which a technical committee has been established has the right to be represented on that committee. International organizations, governmental and non-governmental, in liaison with ISO, also take part in the work. ISO collaborates closely with the International Electro
11、technical Commission (IEC) on all matters of electrotechnical standardization. International Standards are drafted in accordance with the rules given in the ISO/IEC Directives, Part 2. The main task of technical committees is to prepare International Standards. Draft International Standards adopted
12、by the technical committees are circulated to the member bodies for voting. Publication as an International Standard requires approval by at least 75 % of the member bodies casting a vote. Attention is drawn to the possibility that some of the elements of this document may be the subject of patent r
13、ights. ISO shall not be held responsible for identifying any or all such patent rights. ISO 22310 was prepared by Technical Committee ISO/TC 46, Information and documentation, Subcommittee SC 11, Archives/records management. BS ISO 22310:2006iv Introduction More and more International Standards cont
14、ain requirements that result in the creation, use and management of records. It is therefore important that these standards be complemented by ISO 15489-1 and ISO/TR 15489-2 so that the records remain consistent, authoritative and authentic. The ISO TC 46/SC 11 has recognized the need to ensure inte
15、roperability of International Standards. As a result, this International Standard, on records management requirements in ISO standards, has been developed as additional guidance to the ISO/IEC Directives. The objective of this International Standard is to assist those involved in the writing of docu
16、mentation and records management requirements in standards, whether new or revised, to ensure that these requirements meet the above-mentioned key criteria of consistency and interoperability. Use of these guidelines should result in the development of consistent records management requirements in a
17、ll ISO/IEC standards, in line with the overall requirements in ISO 15489. Use of these guidelines should also help ensure interoperability and enhance alignment between records management and management system standards with a view to facilitating the combined application of the standards by organiz
18、ations that wish to do so. The ISO technical committees responsible for developing generic records/document management requirements in standards are responsible for maintaining the integrity of their standards. These technical committees can establish a sector policy and provide further guidance and
19、 procedures for the development of sector-specific standards related to their scope. Such guidance is additional to that provided in this International Standard. BS ISO 22310:20061Information and documentation Guidelines for standards drafters for stating records management requirements in standards
20、 1 Scope This International Standard allows the appropriate incorporation of records requirements, according to ISO 15489-1, ISO/TR 15489-2 and 23081-1, which are applicable to all standards that require the creation and retention of records, into other standards. It also highlights the different el
21、ements that need to be considered as components of a comprehensive records management framework. This guidance is in addition to the procedures for technical work and the methodology for the development of International Standards established by the ISO/IEC Directives. This International Standard is
22、intended for use by all ISO bodies involved in the development of records management or documentation requirements in standards. It can also be used by non-ISO standards development organizations at the international, regional or national level, which are considering or are in the process of develop
23、ing records management requirements in standards and/or comparable documents. NOTE Whenever in this International Standard the term “standard” is used, the whole range of ISO deliverables is meant i.e. International Standards, ISO(/IEC) Guides, Technical Specifications, Technical Reports, Publicly A
24、vailable Specifications and International Workshop Agreements unless a specific type of document is referred to. 2 Normative references The following referenced documents are indispensable for the application of this document. For dated references, only the edition cited applies. For undated referen
25、ces, the latest edition of the referenced document (including any amendments) applies. ISO 15489-1:2001, Information and documentation Records management Part 1: General ISO/TR 15489-2, Information and documentation Records management Part 2: Guidelines ISO 23081-1, Information and documentation Rec
26、ords management processes Metadata for records Part 1: Principles ISO/IEC Guide 2, Standardization and related activities General vocabulary IEC 82045-1, Document management Part 1: Principles and methods ISO/IEC Directives, Part 2, Rules for the structure and drafting of International Standards 3 T
27、erms and definitions For the purposes of this document, the terms and definitions given in ISO/IEC Guide 2 and ISO 15489-1 apply. BS ISO 22310:20062 4 General principles 4.1 Types of requirement that may be specified in other standards and that should reference ISO 15489 The types of requirements th
28、at should reference ISO 15489 include: records creation requirements requirements that specify that specific records should be established or generated by an action and captured within a records system, the information that these records should contain and the data that should be captured about them
29、 (records management metadata); record retention requirements requirements that specify how long records need to be kept and how transfer to other stakeholders and dispositions are organized; record access requirements requirements that specify who is permitted access to records and how access is ma
30、naged; record preservation requirements requirements that specify how accessibility and useability of records should be maintained; requirements for systems with responsibility for making and keeping records; records management tools or procedures tools such as metadata schemes, classification schem
31、es, security and access classification schemes, disposition authorities. 4.2 Additional requirements Relevance Special records management requirements should only be developed when there are specific needs and when a reference to ISO 15489 is not sufficient. Compatibility Compatibility with ISO 1548
32、9 should be maintained. 5 Guidance on the development and structure of records management requirements in standards 5.1 General considerations Most of the guidance provided in this subclause is additional to the rules given in ISO/IEC Directives Part 2, which covers the structure and drafting of Int
33、ernational Standards. In the drafting process, the output should be monitored for compatibility and ease of use with ISO 15489 and ISO/IEC 82045-1, by covering issues such as vocabulary and definitions; the inclusion of agreed common elements; the use of agreed structure and topics to be addressed i
34、n each section; the need for clarity (both in language and presentation); avoiding overlap and contradiction. The development and revision of all records management requirements in standards should follow the processes described in 5.3. Where a draft document is already available and is accepted, th
35、e extent to which the recommendations of 5.3 and 4.2 apply should be established, based on the maturity of the document. BS ISO 22310:20063All records management requirements should use consistent terminology so that they are easy to use and are compatible with each other. Where applicable, records
36、management requirements should use common elements. (See 5.3.3.) 5.2 Sector specific requirements 5.2.1 General Where the proposed records management requirements are sector specific, the following applies in addition to the guidance given in 5.3 and 4.2. 5.2.2 Sector specific record management requ
37、irements a) They should be compatible and aligned with the generic records management requirements. b) Their function and relationship with the generic records management requirements should be clearly defined (e.g. additional sector-specific requirements, elucidation or both, as appropriate). c) Th
38、ey should always show clearly (e.g. by using different typographical styles) the kind of sector-specific information being provided. 5.2.3 Design specification In the case of development of records management requirements (see 3.16 of ISO 15489-1:2001), reference to ISO 15489-1 and ISO/TR 15489-2 (h
39、ereinafter mentioned as ISO 15489) should be given. If there are sector specific requirements, these should be added following the recommended structure as described in this International Standard. 5.2.4 Managing deviations Any deviation from the design specification should be justified by the commi
40、ttee developing the standard and recorded to enable ISO and the technical committee to account for these deviations. Adequate procedures for corrective actions on deviations should be established. This is the responsibility of the technical committee carrying out the work and secretaries should remi
41、nd committee members of this. 5.3 Records management model, structure and common elements 5.3.1 General It is recommended that records management requirements for different purposes apply harmonized terminology and use an identified set of common elements. In this way they will provide organizations
42、 that are implementing the standards with a sound basis to do this in an integrated manner if they so wish. Compatibility between requirements and ease of use can be improved by increasing commonality between standards. Factors such as the structure of the standard, and the number of common elements
43、 together with their wording and the terminology used, should all be considered. 5.3.2 Reference to ISO 15489 model and structure The overall structure of the records management requirements should be based on a recognized model and a logical arrangement of the requirements following that model. The
44、 model chosen should represent the underlying principles applied to ISO 15489 in order to assist a) users in understanding those principles and so assist the user in the implementation of records management systems and b) standard writers in establishing a consistent and logical structure. BS ISO 22
45、310:20064 Existing models for records management requirements will evolve over time, and new models may emerge. ISO technical committees that develop records management requirements in standards and who intend to adopt a different model should ensure compatibility with ISO 15489 and standards develo
46、ped by other technical committees. NOTE Examples of the use of these models can be found in ISO 15489. 5.3.3 Common elements If a technical committee drafting records management requirements chooses a set of elements which differs significantly from that in Table 1, cross-reference tables to other m
47、anagement standards should be included in their document to assist ease of use. When drafting text for common elements of records management requirements, the same wording should be used when the same meaning is expressed. It is recommended that this arrangement of elements be followed to facilitate
48、 the use of the standard and also the joint implementation of the standard and ISO 15489. 6 Common elements of records management requirements Purpose of records management systems, as well as details about the various aspects involved are descried in ISO 15489 Table 1 Common elements of records man
49、agement requirements Main areas that are common to records management requirementsCommon elements Typical issues to be covered Creation requirements Administrative rules that determine which records should be generated and captured into the records system. Additionally, administrative rules for the control of the document status throughout its active life, and as tools for the classification and indexing of the record. Creation requirements Business rules Classification rules Indexing ru
