1、 -, MIL-HDBK-00 SD 7773770 00L227b L NOT MEASUREMENT 1 1 SENSITIVE MI L-H DBK-800(AS) 30 MAY 1989 MILITARY HANDBOOK DOCUMENTATION STREAMLINING MIL-HDBK-800(AS) is a streamlined document. AMSC N/A AREA SDMP DISTRIBUTION STATEMENT A: Approved for public release, distribution is unlimited. - THIS DOCUM
2、ENT CONTAINS 84 PAGES. r ,- - Provided by IHSNot for ResaleNo reproduction or networking permitted without license from IHS-,-,-FOREWORD - 4- P 1. This mi li tary handbook is approved for use by the Naval Air Systems Command, Department of the Navy and is available for use by all Departments and Age
3、ncies of the Department of Defense. 2. The Naval Air Engineering Center developed documentation streaml i ni ng methodology to identify the mandatory requirements contained within reference documents which are cited in, and tiered to, standardization documents utilized in Naval Air Systems Command (
4、NAVAIR) acquisitions. The documentation streaml ining methodology was developed under the gui dance of the Department of Defense (DOD) Directive 5000.43 “Acquisition Stream1 ining“ dated 15 January 1986. solicitation and contract requirements by specifying contract requirements in terms of the resul
5、ts desired, precluding premature application of specifications and standards, tailoring contract requirements and 1 imi ting the mandatory requirements contained within referenced documents. streamlining, one aspect of acquisition streamlining, is a direct application of the last element of DOD Dire
6、ctive 5000.43. standardization document provides a detailed definition of the established requirements. The methodology ensures that the desired products, processes and qual i ty are mai ntai ned. This directive establishes the policy for streamlining Documentation The process of streamlining a A st
7、reamlined document may contain information which has been extracted from appropriate reference documents. A streamlined document, which contains references, identifies all documents essential to acquisition in an appendix. The appendix is part of the streamlined document. applicability (pertinent po
8、rtions) of the referenced documents to the streamlined document . The appendix lists the The return on investment for this program is a significant reduction in acquisition costs through improved definition of product/process requirements, the elimination of unnecessary requirements and document rev
9、iew, and identification of the mandatory requirements contained within referenced documents. This standardized information eliminates the labor intensive process which both the contractor and the procuring activity repeat on each new contract: to each procurement specification. the re-identification
10、 of the applicability of tier references 3. Documentation streamlining should not be confused with tailoring a contract. Tailoring contract requirements is a seperate aspect of DOD Directive 5000.43. When a streamlined document is invoked in a contract, the streaml ined document may sti 11 need tail
11、oring. Documentation streaml ining adds clarification and visibility to the requirements already cited in the document. When this document is invokedin a contract, it may contain a requirement which is not needed (i.e. Type II material cannot be used). In such a case, he requirement must be tailored
12、 out for this contractual application. A streamlined document facilitates tailoring of lower tier documents by isting all required lower tier documents, and the associated applicability in a streamlining appendix which is a mandatory part of the document. i Provided by IHSNot for ResaleNo reproducti
13、on or networking permitted without license from IHS-,-,-MIL-HDBK-00 SD 7779970 0032298 5 M - MI L- H D BK- 800 ( AS 1 4. This handbook may be used as a procedural manual to perform documentation treamlining. It should be used by personnel who prepare documents (i.e. mi 1 i tary and federal specifica
14、tions and standards). This handbook should be used to supplement the instructions out1 ined in MIL-STD-961 “Military Specifications and Associated Documents, Preparation of“ and MIL-STD-962 “Mi 1 i tary Standards, Handbooks, and Bu1 1 eti ns, Preparation of“ when preparing standardization documents.
15、 5. Beneficial comments (recommendations, additions, deletions) and any pertinent data which may be of use in improving this document should be addressed to: Commandi ng Off i Cer, Naval Air Engineering Center, Sys tems Engineering and Standardization Department, Code 53, Lakehurst, NJ 08733-5100 by
16、 using the self-addressed Standardization Document Improvement Proposal (DD Form 1426) appearing at the end of this document or by letter. ii Provided by IHSNot for ResaleNo reproduction or networking permitted without license from IHS-,-,-MIL-HDBK-BOO SD 7799770 00112279 7 MI L-HDBK-800(AS) CON T E
17、N TS PARAG RAP H PAGE 1 . SCOPE 1 1.1 Scupe 1 1.2 Purpose 1 2 . APPLICABLE DOCUMENTS (Not applicable) 2 3 . DEFINITIONS 3 4 . GENERAL INFORMATION 5 4.1 Documents to Streamline 5 4.2 Considerations . 5 4.3 Streamlining Amendment/Revision 5 5 . DETAILED INFORMATION . 6 5.1 First Tier Documents . 6 5.2
18、 Second through Nth Tier Documents 7 5.3 Special Documents - First through Nth Tier . 7 5.4 Tabluation of Streamlining Information . 8 5.5 Streamlining Amendment/Revision Information 11 6 . NOTES 14 6.1 Standard Required Paragraphs . 14 FIGURES 1 . Reference Tree for MIL-P-9876 15 2 . Example Amendm
19、ent 16 A-1 . Streamlining Check-Off Sheet . 28 A-2 . Partial Reference Tree for MIL-C-8779 30 APPENDIX A . Applicability Determination . 25 iii Provided by IHSNot for ResaleNo reproduction or networking permitted without license from IHS-,-,-MIL-HDBK-00 SD m 9777970 0012300 T m MIL-HDBK-800(AS) 1.1
20、Scope. This handbook prov documentation streamlining. 1. SCOPE des guidance for the implementat on of 1.2 Purpose. The purpose of documentation streamlining is to reduce acquisition costs through improved definition of product/process requirements; elimination of unnecessary requirements and documen
21、t review; and identification of the mandatory requirements contained within referenced documents which are cited in, and tiered to, standardization documents utilized in NAVAIR acquisitions. 1 Provided by IHSNot for ResaleNo reproduction or networking permitted without license from IHS-,-,-I MIL-HDB
22、K-800 SD m 7779770 OOL230L L m M 1 L - tf 0 BK- 8 O0 ( AS 1 2. APPLICABLE DOCUMENTS This section is not applicable to the handbook. 2 Provided by IHSNot for ResaleNo reproduction or networking permitted without license from IHS-,-,-3. DEFINITIONS 3.1 Definitions. The words defined below are used ext
23、ensively throughout this handbook. standardization and a thorough understanding of their meaning will facilitate the use of this handbook. Some of the definitions are unique to either streamlining or a. Applicability. The applicability is the pertinent portion or portions of a reference document tha
24、t pertain to the zero tier document. applicability reflects the tier-to-tier relationships between reference documents. The b. Documentation streamlining. The process of improving standardization documents through improved definition of product/process requirements, elimination of unnecessary requir
25、ements and reference document review, and identification of the mandatory requirements contained within reference documents which are cited in, and tiered to, standardization documents utilized in NAVAIR acquisitions. c. Nth tier. The tier at which streamlining ends. Tiers below the Nth The term “Nt
26、h tier will not be examined during documentation streamlining. tier“ is used in this handbook because the person performing the streamlining will determine the “cut-off“ tier. The examples in this handbook use the fifth tier as the Nth (or cut-off) tier. d. Procurement specification for a Military S
27、pecification(MS) drawing. The document used to buy the item described by an MS drawing. specification will contain information similar to that on the MS drawing, as well as performance requirements, tests, etc. The acquisition of an item specified through an MS drawing will not be streamlined until
28、both the MS drawing and the procurement specification are streamlined. specification is not considered a reference document unless specifically cited in the Notes Section on the MS drawing. The procurement The procurement e. Reference documents. Those documents cited in Sections 3, 4 or 5 of a A pro
29、curement specification, which is document (listed in Section 2 or in an Appendix) or those-documents cited on an MS drawing or in the Notes Section. listed in the lower left hand corner of an MS drawing, is not considered a reference unless specifically cited in the Notes Section on the MS drawing.
30、f. Reference tree. A diagram which illustrates the tier-to-tier sequence of reference documents (i.e., the fact that document A references document B, document B references document C, etc.)(see Figure A-2). requirements which are essential in acquisition to insure that the product/process descri be
31、d by the zero tier document conforms to the specified quality, form, fit and function of the zero tier document. g. Required reference documents. Referenced documents containing h. Subsequent tiers. Documents in the second through Nth tiers comprise “subsequent tiers“ to the documents in the first t
32、ier. Documents in the third through Nth tiers comprise “subsequent tiers“ to the documents in the second tier, etc. 3 Provided by IHSNot for ResaleNo reproduction or networking permitted without license from IHS-,-,- MIL-HDBK-00 SD 7977770 0032303 5 i i. Tailoring. The process of evaluating individu
33、al potential requirements, of both streamlined and non-streamlined documents, to determine their pertinence and cost effectiveness for a specific system or equipment acquisition; and, modifying these requirements to ensure that each contributes to an optimal balance between need and cost. requiremen
34、ts consists of determining the essentiality of potential CDRL items and shall be limited to the exclusion of information requirement provisions. specifications and standards which are streamlined in accordance with the procedures of this Handbook are denoted as “zero tier“ documents. documents cited
35、 in a zero tier document are denoted as “first tier“ references. Reference documents cited in a first tier document are denoted as “second tier“ references, etc. The tailoring of data j. Tier of referenced documents. For documentation streamlining purposes, Reference k. Valid documents. For document
36、ation streamlining purposes a valid document does not require revision or amendment (for technical or format changes) and there are no documents referenced which have been cancel led without supersession. 1. Zero tier document. The zero tier document is the document undergoing the stream1 i ni ng pr
37、ocess. 4 Provided by IHSNot for ResaleNo reproduction or networking permitted without license from IHS-,-,-MIL-HDBK-800 SD W 7777970 001230Li 7 4. GENERAL INFORMATION 4.1 Documents to streamline. Any standardization document can be streamlined. Any document which does not contain reference documents
38、, and contains the minimum essential technical requirements, may be considered a streamlined document. 4.1.1 Document with an appendix. If a zero tier document contains an appendix which forms a mandatory part of the document and which contains reference documents, the appendix must also be streamli
39、ned in order for the zero tier document to be termed a “streamlined“ document. 4.1.2 Document with a supplement. If a zero tier document contains a supplement which lists associated detail specifications, the documents in the supplement should be listed in the appendix generated through streamlining
40、 of the zero tier document (see Section 5). The applicability for each document listed in the supplement shall be “associated detail specification“. There is no need to review the subsequent tiers of the associated detail specifications. 4.2 Considerations. The following criteria should be considere
41、d before s treaml i ni ng : a. Streamline documents that are valid.(see 3k.) b. Documents which are scheduled for revision (technical/format) should be streamlined upon completion of the technical/format changes (and before issuance of the document). 4.3 Streamlining amendment/revision. A streamlini
42、ng amendment or revision to the zero tier document should be prepared for each zero tier document that is streamlined. technical amendment or revision (see 5.5). A streamlining amendment or revision may form a part of a 4.3.1 Stream1 ined document with references. When the zero tier document contain
43、s reference documents, the streamlining amendment or revision will include additional paragraphs for Sections 2 and 6 (see 5.5). appendix (see 5.4, which lists required documents and corresponding applicability, shall-also form a part of the streamlining amendment or revi sion. A streamlining 4.3.2
44、Streamlined MS drawing. When the zero tier document is an MS drawing, the stream1 ining amendment or revi sion (which contains the streamlining appendix (see 5.4.211, should be issued to the procurement document. streamlining amendment or revision was issued to the procurement document. A revision t
45、o the MS drawing should be issued to identify that the 4.3.3 Streamlined document with no references. When the zero tier document contains no reference documents, the streamlining amendment or revision will add a statement to the front cover of the zero tier document to identify that the document ha
46、s been streamlined (see 5.5.4). 5 Provided by IHSNot for ResaleNo reproduction or networking permitted without license from IHS-,-,-MIL-HDBK-00 SD W 7779770 0032305 7 W 5. DETAILED INFORMATION 5.1 First tier documents. 5.1.1 Applicability, Determine the applicability of those ,rst tier reference doc
47、uments which are required for acquisition. each required first tier document, the part (section, paragraph, method, test or other requirement) or parts which are referenced in the zero tier document. reference documents. method number or any other description which will identify the exact appli cabi
48、 1 i ty of the referenced document. An entire document may be applicable. Using the applicability, determine if it is appropriate to extract information (see 5.1.3) or if a detailed reference (see 5.1.4) should be used. An illustration of how to determine the applicability of a document is presented
49、 in Appendix A. That is, identify for Prepare a general description of the applicable portion(s1 of the This description may be a paragraph or method title, 5.1.2 “Not Required“ documents. First tier reference documents which are “not required“ for acquisition of the product/process specified by the zero tier document, are for use as information and guidance. Once a document has been d
