1、Designation: E 2604 09Standard Practice forData Characteristics of Equipment Records1This standard is issued under the fixed designation E 2604; the number immediately following the designation indicates the year oforiginal adoption or, in the case of revision, the year of last revision. A number in
2、 parentheses indicates the year of last reapproval. Asuperscript epsilon () indicates an editorial change since the last revision or reapproval.INTRODUCTIONThe successful life-cycle management of property requires several key tools, one of which is theindividual equipment record. Using the essential
3、 data elements will provide a basis for theestablishment of this record. Optional data elements may be used to accomplish various levels ofcompliance that may be required by the owners of the equipment.1. Scope1.1 This practice is not intended to be used for the creationof material records.1.2 This
4、practice presents both essential and optional dataelements contained within an equipment record.1.3 Essential data elements are requisite and shall be in-cluded in a equipment record to ensure efficient, effectivemanagement and control of equipment and to provide infor-mation regarding the status to
5、 management, users, or custom-ers.1.4 Optional data elements are applicable to equipmentrecords depending upon the needs of the entity. Not all optionaldata elements are required or applicable to all entities.1.5 The division of data elements into essential and optionaldata elements allows this prac
6、tice to be applied across a widespectrum of applications.1.6 This standard does not purport to address all of thesafety concerns, if any, associated with its use. It is theresponsibility of the user of this standard to establish appro-priate safety and health practices and determine the applica-bili
7、ty of regulatory limitations prior to use.2. Referenced Documents2.1 ASTM Standards:2C 1154 Terminology for Non-Asbestos Fiber-ReinforcedCement ProductsE 2135 Terminology for Property and Asset ManagementE 2306 Practice for Utilization and Disposal of PersonalPropertyE 2379 Practice for Property Man
8、agement for Career De-velopment and Training3. Terminology3.1 Definitionsfor general terminology related to propertymanagement systems, see Terminology E 2135.3.1.1 accountable entity, nentity having the equipmentand obliged to accept responsibility.3.1.2 acquisition cost, npurchase price paid for p
9、ropertyand any appropriate subsequent improvements to it and in-cludes cash paid or fair value received and material amounts ofpreparation cost such as inspection, test, and installation.E 23793.1.3 data element, nindividual fact collected to populateinformation for the equipment record.3.1.4 date m
10、anufactured, nyear item was built by manu-facturer that is usually displayed on the back of the item.3.1.5 date placed in service, ndate the equipment is putinto operation.3.1.6 description, na statement or an account describingsomething.3.1.7 disposal, nprocesses involved in the removal ofpersonal
11、property from the property accounting system afterassignment for utilization, donation, sale, abandonment, ordestruction. E 23063.1.8 disposition date, na specific date on which the itemwas disposed.3.1.9 disposition document, ndocument evidencingmethod of equipment record retirement.3.1.10 disposal
12、 method, na process utilized to transfer ordispose items.3.1.11 financial data, nitems of information pertaining orrelating to monetary expenditures.3.1.12 location, na designated area for a specific purpose.1This practice is under the jurisdiction of ASTM Committee E53 on PropertyManagement Systems
13、 and is the direct responsibility of Subcommittee E53.02 onData Management.Current edition approved April 15, 2009. Published May 2009.2For referenced ASTM standards, visit the ASTM website, www.astm.org, orcontact ASTM Customer Service at serviceastm.org. For Annual Book of ASTMStandards volume inf
14、ormation, refer to the standards Document Summary page onthe ASTM website.1Copyright ASTM International, 100 Barr Harbor Drive, PO Box C700, West Conshohocken, PA 19428-2959, United States.3.1.13 manufacturer, nparty that manufactures, fabri-cates, or produces materials or products. C 11543.1.14 mod
15、el name, nnomenclature used by the manufac-turer to describe the product.3.1.15 model number, nan item number for a finishedgood; this number may encompass other parts such as a usersmanual.3.1.16 parent/child identification (ID) number,nassociation of a uniquely identified item number wherebythe ch
16、ild is the lower-level item identification number and theparent is the higher-level item number.3.1.17 part number, na combination of numbers, letters,and symbols assigned by a designer, a manufacture, or vendorto identify a specific part or item of material.3.1.18 receipt date, nactual date equipme
17、nt is received.3.1.19 risk of loss, nthe degree to which an entity is heldliable for the loss of damage, destruction, or theft of equip-ment.3.1.20 serial number, na unique number assigned foridentification of a single piece that will never be repeated forsimilar pieces.3.1.21 status, nexisting stat
18、e of equipment during the lifecycle (for example, active, excess, surplus, or retired).3.1.22 unit of measure, nsingle quantity or determinateamount adopted as a standard of measurement for otheramounts or quantities of the same kind.3.1.23 user, nthe person utilizing the equipment duringday to day
19、operation.3.2 Definitions of Terms Specific to This Standard:3.2.1 equipment, na tangible asset that is functionallycomplete for its intended purpose, is durable, and is nonex-pendable; equipment does not ordinarily lose its identity orbecome a component part of another article when put into use.3.2
20、.2 identification (ID) number, nthe assignment of anumber by which one or more of the following can beascertained: ownership, classification, part, serial, model, de-scription, contract, or unique organization designation.4. Summary of Practice4.1 The equipment record provides a compilation of bothe
21、ssential and optional data elements.4.2 This is a practice for data elements included in therecord, not the data entered into the record. For example, ifinformation regarding an essential data element is unknown,the entry will be “unknown” or similar.4.3 The equipment data elements for individual re
22、cordrequirements are based upon the legal obligation with theowner of the equipment.5. Significance and Use5.1 Essential data elements shall be included in the equip-ment record to provide efficient and effective management ofproperty.5.2 Optional data elements are part of the record dependingon the
23、 entitys need or owners requirements, or both. Optionaldata elements are not limited to those cited in this practice.5.3 Use of this practice will result in greater efficiency in themanagement of equipment including its monitoring, perfor-mance of physical inventories, self assessments, disposition,
24、etc.6. Data Elements6.1 Essential Data ElementsEssential data elements thatshall be used in equipment record(s). They are:6.1.1 Identification number (unique or equivalent),6.1.2 Description,6.1.3 Receipt date,6.1.4 Unit acquisition cost, and6.1.5 Location.6.2 Optional Data ElementsOptional data ele
25、ments maybe used as desired and are not limited to those cited in thispractice. They are (but are not limited to):6.2.1 Model number,6.2.2 Manufacturer,6.2.3 Disposal information,6.2.4 Physical inventory date,6.2.5 Physical inventory date,6.2.6 Owner,6.2.7 Unit of measure,6.2.8 Maintenance,6.2.9 Man
26、ufacture date,6.2.10 Part number,6.2.11 Serial number,6.2.12 User, and6.2.13 Additional identification.7. Record Format Design7.1 The formatting, that is, the order of sequence or arrange-ment of the data elements contained in this practice, is at thediscretion of the entity using this practice.8. R
27、eport8.1 Reports should be based on the individual outcomesrequired for property management.9. Keywords9.1 data elements; equipment; equipment records; property;recordsE2604092ASTM International takes no position respecting the validity of any patent rights asserted in connection with any item menti
28、onedin this standard. Users of this standard are expressly advised that determination of the validity of any such patent rights, and the riskof infringement of such rights, are entirely their own responsibility.This standard is subject to revision at any time by the responsible technical committee a
29、nd must be reviewed every five years andif not revised, either reapproved or withdrawn. Your comments are invited either for revision of this standard or for additional standardsand should be addressed to ASTM International Headquarters. Your comments will receive careful consideration at a meeting
30、of theresponsible technical committee, which you may attend. If you feel that your comments have not received a fair hearing you shouldmake your views known to the ASTM Committee on Standards, at the address shown below.This standard is copyrighted by ASTM International, 100 Barr Harbor Drive, PO Bo
31、x C700, West Conshohocken, PA 19428-2959,United States. Individual reprints (single or multiple copies) of this standard may be obtained by contacting ASTM at the aboveaddress or at 610-832-9585 (phone), 610-832-9555 (fax), or serviceastm.org (e-mail); or through the ASTM website(www.astm.org).E2604093
