1、Designation: E2742 11Standard Specification forEvaluation and Selection of Exhibits for EnvironmentallySustainable Meetings, Events, Trade Shows, andConferences1This standard is issued under the fixed designation E2742; the number immediately following the designation indicates the year oforiginal a
2、doption or, in the case of revision, the year of last revision. A number in parentheses indicates the year of last reapproval. Asuperscript epsilon () indicates an editorial change since the last revision or reapproval.INTRODUCTIONThis specification offers a way to address environmental sustainabili
3、ty in the meeting and eventindustry. It is a tool for event planners and suppliers to understand the attributes of an environmentallysustainable event. The goal in developing this specification is to establish common benchmarks forenvironmental performance in events for both planner and supplier sec
4、tors. This specificationconsiders the creation of an environmentally sustainable event to be a partnership between plannersand their suppliers. Each plays a critical role in the effort.In this specification, options are addressed for minimizing the environmental impact of face-to-faceevents. The app
5、roach of this specification is to focus on measurable outcomes and policies for plannersand suppliers. This maximizes the ability of businesses to select the methods best tailored to theirneeds to achieve benchmarks and measurable outcomes.1. Scope1.1 This specification delineates procedural require
6、mentsfor exhibits and expositions for meetings, events, trade shows,or conferences (hereafter, referred to as events). This includesthe set up and dismantling of trade shows and the exhibits thatare built within the event floor.1.2 This specification identifies environmental sustainabilitycriteria t
7、o be included in exhibits and expositions by planners,general service contractors, exhibitors, exhibit builders, andexhibitor-appointed contractors.1.3 There are nine specifications covering the followingareas of event planning: destination selection, accommoda-tions, food and beverage, audio visual
8、, onsite offices, commu-nication and marketing materials, transportation, exhibits, andvenues. Within each specification are eight categories criteria:staff management policy, communications, waste management,energy, air quality, water, procurement, and community part-ners. Each category is further
9、split into four progressive levelsof achievement. Information within each specification is di-vided as follows: Main BodyScope, Referenced Documents,Terminology, Planner Requirements for Level 1, Supplier Re-quirements for Level 1, and Keywords; AnnexesPlannerRequirements for Levels24,andSupplier Re
10、quirements forLevels24.1.4 All areas of performance under this specification maynot be relevant for each event or for each facility or provider ofmeting services. In some cases, an event planner would use thisspecification in conjunction with other specifications (forexample, Specifications E2774, E
11、2743) or this specificationmay be used individually. In other words, elements of an eventmay be separated and considered solely or added together andconsidered as a unit (for example, venues used individuallyversus transportation, accommodations, and destination selec-tion used in conjunction). Furt
12、hermore, this specificationapplies separately to each supplier for an event. This meansthat if multiple suppliers are used within the context of a singlespecification, each supplier shall individually meet the supplierrequirements. In cases, where it is incumbent upon planners toconsider the activit
13、ies and responsibilities of all suppliers foran event, not only the primary suppliers addressed in thisspecification, the term event supplier shall be used. Therequirements for suppliers do not apply to event suppliers. Tobe considered an environmentally sustainable event at Level 1,all areas applic
14、able to that event shall be achieved.1.5 If higher levels are achieved in some sections, the eventcan only be considered environmentally sustainable at thelowest level achieved.1This specification is under the jurisdiction of ASTM Committee E60 onSustainability and is the direct responsibility of Su
15、bcommittee E60.02 on Hospital-ity.Current edition approved Aug. 15, 2011. Published February 2012. DOI:10.1520/E2742-11.1Copyright ASTM International, 100 Barr Harbor Drive, PO Box C700, West Conshohocken, PA 19428-2959, United States.1.6 The use of levels within this specification recognizesthat th
16、e path to environmentally sustainable events is amulti-stage effort. The idea behind the levels is to provide acoherent baseline for measuring environmental performance,to be flexible enough to adapt to the needs of more advancedplanners and to establish a performance path that encouragesfurther env
17、ironmental performance improvement. In addition,the evolution of products and services to support events isexpected allowing additional advancements and underscoringthe dynamic nature of environmental sustainability. This speci-fication primarily focuses on environmental sustainability,while some as
18、pects of economic and social sustainability areincluded recognizing the complete path toward overall sustain-ability.1.7 This standard does not purport to address all of thesafety concerns, if any, associated with its use. It is theresponsibility of the user of this standard to establish appro-priat
19、e safety and health practices and determine the applica-bility of regulatory limitations prior to use.2. Referenced Documents2.1 ASTM Standards:2E2114 Terminology for Sustainability Relative to the Per-formance of BuildingsE2743 Specification for Evaluation and Selection of Trans-portation for Envir
20、onmentally Sustainable Meetings,Events, Trade Shows, and ConferencesE2774 Specification for Evaluation and Selection of Venuesfor Environmentally Sustainable Meetings, Events, TradeShows, and Conferences3. Terminology3.1 Definitions:3.1.1 biodegradable, adjcapable of decomposing undernatural conditi
21、ons into elements found in nature. E21143.1.2 diversion rate, nthe rate or percentage of wastematerials diverted from traditional disposal such as landfills orincineration to be recycled, composted, or reused.3.1.3 environmentally preferable products, nproducts orservices that have a lesser or reduc
22、ed effect on human healthand the environment when compared with competing productsor services that serve the same purpose.3.1.3.1 DiscussionThis comparison applies to raw mate-rials, manufacturing, packaging, distribution, use, reuse, opera-tion, maintenance, and disposal. These products may possess
23、biodegradable, organic, reusable, recycled, or recyclable attri-butes.3.1.4 environmentally sustainable, adjenvironmental fo-cus on components, functions and systems that meets the needsof the present without compromising the ability of futuregenerations to meet their own needs.3.1.5 exhibitor, nan
24、exhibitor is someone who organizesan exhibit for others to see.3.1.6 exhibitor-appointed contractor, na contractor hiredby an exhibitor to perform trade show services independentlyof show management appointed contractors.3.1.6.1 DiscussionAlso called Independent Contractor orEAC.3.1.7 general servic
25、e contractor (GSC), nan organizationthat provides event management and exhibitors with a widerange of services, sometimes including, but not limited toinstallation and dismantling, creating and hanging signage andbanners, laying carpet, freight and material handling (alsoknown as “drayage”), and pro
26、viding booth/stand furniture; theGSC may handle any union labor management necessary forproviding these goods and services.3.1.8 local, adjrelating to or applicable to a city or townor district rather than a larger area.3.1.8.1 DiscussionThe exact distance for purposes ofsourcing goods (including fo
27、od and beverage), services, andpersonnel will be determined by the planner or supplier, orboth, and be based upon the event location adjusting forlocation size and season. No standard definition exists to definelocal, inherent in this practice is the philosophy to use sourcesgeographically proximate
28、 to the event and be practical givenwide dispersion of services and products across geographicareas.3.1.9 no-idling policy, na written statement that setslimits on the maximum idling time for engines or motors of allvehicles.3.1.10 planner, nperson whose job it is to oversee andarrange every aspect
29、of an event; an employee or hired ad hocby large companies, professional associations, or trade asso-ciations to plan, organize, implement, and control events,conventions, and other events.3.1.10.1 DiscussionPlanners may include professionalswho work for government, association, corporate, or indepe
30、n-dent agencies. The planner is the buyer of event services.3.1.11 post-consumer, adjrefers to materials that are re-claimed from products that have already served their intendedend-use as consumer items.3.1.11.1 DiscussionWaste from industrial processes arenot considered post-consumer. Post-consume
31、r materials are asubset of recovered materials.3.1.12 pre-consumer material, adjrefers to material thatare reclaimed from manufacturing and other industrial pro-cesses and products which have not served their intendedend-use as a consumer item. E21143.1.12.1 DiscussionPre-consumer materials include:
32、culls, trimmed materials, print overruns, overissue publica-tions, and obsolete inventories.3.1.13 recovered materials, nwaste material and by-products which have been recovered or diverted from the wastestream, but such term does not include those materials andby-products generated from, and common
33、ly used within, anoriginal manufacturer process. E21143.1.14 recycle, vrecovering or reprocessing materials foruse in the form of raw materials in the manufacture of newproducts other than fuel for producing heat or power bycombustion. E21142For referenced ASTM standards, visit the ASTM website, www
34、.astm.org, orcontact ASTM Customer Service at serviceastm.org. For Annual Book of ASTMStandards volume information, refer to the standards Document Summary page onthe ASTM website.E2742 1123.1.14.1 DiscussionThe use of the word recycle used inthis specification applies to planners and their supplier
35、s whichprovide meeting products and services. Recycling, as defined,does not extend to the activities of the suppliers vendors orsuppliers.3.1.15 request for proposal (RFP), nan invitation forsuppliers, often through a bidding process, to submit a proposalon a specific commodity or service.3.1.16 st
36、akeholder, nindividuals, organizations or otherentities that directly affect or are directly affected by theplanning and execution of a specific event.3.1.16.1 DiscussionStakeholders in the event industryinclude but are not limited to: event organizer, event planner,surrounding community, convention
37、 and visitors bureau, laborunions, news media, government, attendees, hotels, airlines,maintenance personnel, material handlers, local transportationcompanies and warehouses, florists, photographers, securitycompanies, medical facilities, registration companies, restau-rants, gas stations, recycling
38、 facilities, utility companies, ca-terers, audio visual providers, printers, ad specialty brokers,laundries, grocery stores, farmers, fisheries, fisherman, phar-macies, and bakeries.3.1.17 supplier, npurveyor, provider, vendor, or contrac-tor offering facilities, products, or services, or combinatio
39、nthereof.3.1.18 sustainable development, ndevelopment that meetsthe needs of the present without compromising the ability offuture generations to meet their own needs. E21143.1.19 sustainability, nthe maintenance of environmental,economic, and social components, functions and systems forfuture gener
40、ations. E21143.1.20 waste, ndiscarded residue for disposal or recovery.4. Level 1 Requirements4.1 Planner Performance Requirements:4.1.1 Staff Management Policy:4.1.1.1 The planner shall maintain a written environmentalsustainability policy for its organization, available for stake-holder review, do
41、cumenting a vision, objectives, and goals forsustainability that addresses all the applicable environmentalcharacteristics as described in this specification (staff manage-ment policy, communications, waste management, energy, airquality, water, procurement, and community partners).4.1.1.2 The plann
42、er shall have written environmental objec-tives and performance criteria related to the specific event thataddress all the applicable environmental characteristics asdescribed in this specification (staff policy, communications,waste management, energy, air quality, water, procurement,and community
43、partners) related to the specific event andinclude these objectives in the RFPs.4.1.1.3 The planner shall designate one or more staff mem-bers to implement the environmental sustainability initiativesrelated to the exhibits components of the event.4.1.1.4 The planner shall consider whether the plann
44、edexhibit facility meets the sustainable qualifications set for theexposition and document a policy that includes a definition ofexpectations, requirements, and goals.4.1.1.5 The planner shall implement a no-idling policy of nomore than five minutes of idling every hour in the dock/yard.4.1.2 Commun
45、ications:4.1.2.1 The planner shall maintain records of all environ-mental efforts, and shall make those records available tostakeholders and for reference for planning future events.4.1.2.2 The planner shall ensure all appropriate personnelare made aware of, and can communicate effectively, theenvir
46、onmental policy of both the planner and the supplier.4.1.2.3 The planner shall distribute a written environmentalsustainability policy with guidelines and objectives to exhibi-tors by at least one or more of the following methods: exhibitorprospectus, e-newsletter, or website.4.1.2.4 The planner sha
47、ll communicate necessary informa-tion about attendance and estimated sample needs in order forexhibitors to appropriately supply their booths onsite.4.1.3 Waste Management:4.1.3.1 The planner shall include a clause in the RFPand thecontract for the suppliers services requiring suppliers to meeta min
48、imum of supplier Level 1 waste management practicesand environmental performance outcome measures as definedwithin this specification.4.1.3.2 The planner shall communicate necessary informa-tion to exhibitors, vendors and suppliers in an environmentallyresponsible manner using at least one or more o
49、f the listedmethods: exposition micro-site, online ordering, email, digitalbrochure, or website.4.1.3.3 The planner shall achieve a minimum diversion rateof 40 % for the event for the exhibit floor.4.1.4 Energy:4.1.4.1 The planner shall include a clause in the RFPand thecontract for suppliers services requiring suppliers to meet aminimum of supplier Level 1 energy management practicesand environmental performance outcome measures as definedwithin this specification.4.1.4.2 The planner shall require the facility to operateexhibit hall working lights
