1、raising standards worldwideNO COPYING WITHOUT BSI PERMISSION EXCEPT AS PERMITTED BY COPYRIGHT LAWBSI British StandardsPhysical attributes of documents for microfilming or scanning Code of practiceBS 5444:2008BS 5444:2008 BritiSh StandardPublishing and copyright informationthe BSi copyright notice di
2、splayed in this document indicates when the document was last issued. BSi 2008iSBn 978 0 580 58215 8iCS 37.080the following BSi references relate to the work on this standard: Committee reference idt/1 draft for comment 08/30160653Publication historyFirst published January 1977 Second edition novemb
3、er 2008Amendments issued since publicationAmd. No. Date Text affected BritiSh Standard BSI 2008 iBS 5444:2008Summary of pagesthis document comprises a front cover, an inside front cover, pages i to ii, pages 1 to 6, an inside back cover and a back cover.ContentsForeword iiintroduction 11 Scope 12 no
4、rmative references 13 terms and definitions 14 Page format and content 25 illustrations 36 Print quality 47 Supplementary features 4Bibliography 6BS 5444:2008ii BSI 2008BritiSh StandardForewordPublishing informationthis British Standard was published by BSi and came into effect on 30 november 2008.
5、it was prepared by Subcommitee idt/1/2, Document management applications Application issues, under the authority of technical Committee idt/1, Document management applications.a list of organizations represented on this committee can be obtained on request to its secretary. Supersessionthis British
6、Standard supersedes BS 5444:1977, which is withdrawn.Information about this documentthis new edition represents a full revision of the standard and reflects changes in dissemination and storage practices for documentary information. reference is no longer made to research and development reports or
7、technical manuals on microfiche. recommendations have been modified to take account of scanning for capture in digital form.Use of this documentas a code of practice, this British Standard takes the form of guidance and recommendations. it should not be quoted as if it were a specification and parti
8、cular care should be taken to ensure that claims of compliance are not misleading.any user claiming compliance with this British Standard is expected to be able to justify any course of action that deviates from its recommendations.Presentational conventionsthe provisions of this standard are presen
9、ted in roman (i.e. upright) type. its recommendations are expressed in sentences in which the principal auxiliary verb is “should”.Commentary, explanation and general informative material is presented in smaller italic type, and does not constitute a normative element.Contractual and legal considera
10、tionsthis publication does not purport to include all the necessary provisions of a contract. Users are responsible for its correct application.Compliance with a British Standard cannot confer immunity from legal obligations.BritiSh Standard BSI 2008 1BS 5444:2008Introductiondocument management syst
11、ems often require original documents to be scanned for storage in digital form or microfilmed. For accurate capture of information from the original it is important that criteria for the quality of their characteristics are met. Originators of documents are strongly advised to take account of these
12、criteria.Some scanners can accurately capture typescript smaller than is possible for microfilm. as this standard addresses the quality of documents that can be captured by either or both of these processes, type size is dictated by microfilming.1 Scopethis British Standard gives recommendations for
13、 the physical characteristics of original documents that might need to be microfilmed in accordance with BS iSO 6199 or scanned at a resolution of not less than 200 dots per inch. it applies to hard-copy originals and those computer generated for output on microfilm. For the latter, recommendations
14、for print quality and post-printing feature do not apply. it applies to forms but not those intended for electronic processing of user-completed information.NOTE 1 inch = 25.4 mm.2 Normative referencesthe following referenced documents are indispensable for the application of this document. For date
15、d references, only the edition cited applies. For undated references, the latest edition of the referenced document (including any amendments) applies.BS iSO 6196, Micrographics VocabularyBS iSO 12651, Electronic imaging Vocabulary3 Terms and definitionsFor the purposes of this British Standard the
16、terms and definitions given in BS iSO 6196 and BS iSO 12651 together with the following apply.3.1 continuous-tone illustrationoriginal in which gradations in tone or colour are produced by continuously variable density of colourNOTE A photograph or wash drawing is an example.3.2 half-tone simulation
17、 of continuous tone produced by a series of dots varying in size and colour according to the tonal values of the original3.3 highlightingprinted feature of a document intended to draw attention to a particular area within the documentBS 5444:20082 BSI 2008BritiSh Standard3.4 landscapedescription of
18、a page or illustration designed to be read with the longer edge toward the reader3.5 line-tonesimulation of continuous tone by a pattern of lines3.6 portraitdescription of a page or illustration designed to be read with the shorter edge toward the reader3.7 rulehorizontal or vertical line used to se
19、parate information4 Page format and content4.1 Page modedocuments can be produced entirely on portrait pages, entirely on landscape pages or on a mixture of both.4.2 Page sizedocuments should be produced on a4-size paper or landscape a3. Portrait a3 should not be used. Other sizes might be acceptabl
20、e but the shorter sides of any document should be not greater that 297 mm. NOTE 1 Documents can be produced entirely on portrait pages, entirely on landscape pages or on a mixture of both.NOTE 2 Documents smaller than A5 might require specialist scanners or more stringent scanning procedures.4.3 Mar
21、ginsMargins should be not less than 10 mm all round. if the document is to be in bound form the margin at the binding edge should be not less than 25 mm.4.4 Typeface4.4.1 StyleSerif type should not vary greatly from sanserif forms. typefaces with ornate, condensed or narrow characters should not be
22、used. NOTE 1 Sanserif typefaces of predominantly regular weight are preferred. However, it is recognized that for documents intended principally to be eye-read serif type can be used for aesthetic reasons. NOTE 2 Bar codes and MICR font E-13B can be used.BritiSh Standard BSI 2008 3BS 5444:20084.4.2
23、Sizethe height of upper case characters should be not less than 2.7 mm. as computers give type size in points, a rather imprecise measurement, rather than millimetres, to ensure compliance with the minimum height recommended 12 point should be used.4.5 Spacingthe minimum space between adjacent chara
24、cters should be not less than the width of a vertical stroke in the characters. the space between two consecutive base lines of text should be not be less than 1.5 times the vertical height of an upper case letter.4.6 RulesLine thickness should be not less than 0.7 mm. all lines should be parallel t
25、o an edge of the page.4.7 Highlightingareas of black or colour used for highlighting parts of the document should not be in the form of solids; half-tone or line-tone areas should be used.4.8 Reversed printreversed print, where characters appear clear within a coloured background, should not be used
26、.4.9 Bar codesa bar code should be surrounded by a clear area and an eye-readable version of what the code represents should be printed above or below the code. 5 IllustrationsNOTE Illustrations include line diagrams, pictures, tables, graphs and charts.5.1 Positionillustrations should, if possible,
27、 be placed so that they can be seen at the same time as the related text and should be repeated if necessary to accomplish this. if they cannot be accommodated on the same page as the related text they should be on the following page. NOTE The frequency of repetition depends on the frequency of refe
28、rences to the illustration in the text.5.2 Orientationillustrations should be upright and right-reading in relation to the main text.BS 5444:20084 BSI 2008BritiSh Standard5.3 Line diagramsdiagrams should be as simple as the matter permits. Lines should be not less than 0.25 mm wide. Parallel and con
29、centric lines should be separated by a space not less than the line width or the average width if the lines differ in width, provided that the space is at least 0.5 mm.5.4 Pictorial illustrationsContinuous-tone illustrations should not be used. illustrations should be in the form of half-tone or lin
30、e-tone prints.6 Print qualitydocuments should preferably be printed on white or near-white paper of matt or MF (machine finished) grade, of grammage 80 gm2to 100 gm2and opacity sufficient to prevent obtrusive show-through. When two sheets of the paper to be used are placed over a sheet of paper with
31、 an area of dense black typescript, e.g. dry transfer lettering, the typescript should not be visible through the two sheets if it is suitable for the purposes of this standard.NOTE 1 Pale coloured paper can be used provided sufficient contrast is maintained between information and background. the p
32、rinted matter should be sharp, of even density and with minimum contrast of 1.0. Blue-green should be avoided as microfilm is not sensitive to that colour and it should be appreciated that essential information printed in colour cannot be captured by scanning as scanners vary in spectral sensitivity
33、.NOTE 2 Black ink is preferred but coloured inks can be used.7 Supplementary featuresNOTE Supplementary features can adversely affect equipment with automatic feed mechanisms and it is important to control these in order to minimize the risk.7.1 PerforationsOnly slit perforations should be used.7.2
34、Holesholes should be cleanly punched in a margin with centres not less than 12.5 mm from the printed matter.7.3 Foldsnot more than two folds should be allowed on a document. all folds should be parallel with the machine direction of the paper and positioned not less than 6.5 mm from any printed matt
35、er.BritiSh Standard BSI 2008 5BS 5444:20087.4 Paddinga low-tack, flexible, high solids adhesive should be used for padding documents.7.5 CarbonizingWax-based carbon compound should not be used. Where required, black chemically or physically mated carbonless products should be used.BS 5444:20086 BSI
36、2008BritiSh StandardBibliographyStandards publicationsFor dated references, only the edition cited applies. For undated references, the latest edition of the referenced document (including any amendments) applies.BS iSO 6199, Micrographics Microfilming of documents on 16 mm and 35 mm silver-gelatin
37、type microfilm Operating proceduresThis page deliberately left blankBSI is the independent national body responsible for preparing British Standards. It presents the UK view on standards in Europe and at the international level. It is incorporated by Royal Charter.British Standards Institution (BSI)
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