1、BRITISH STANDARD BS 6371:1983 Incorporating Amendment No.1 Recommendations for Citation of unpublished documents ICS 01.140.20BS6371:1983 This British Standard, having been prepared under the directionof the Documentation Standards Committee, was published under the authority ofthe Board of BSI and
2、comes into effect on 29 April 1983 BSI 05-1999 ISBN 0 580 11947 5 Committees responsible for this British Standard This British Standard was published under the direction of the Documentation Standards Committee DOS/-. Its preparation was entrusted to Technical Committee DOS/1 upon which the followi
3、ng bodies were represented: Aslib Booksellers Association of Great Britain and Ireland British Library (Bibliographic Services Division) British Library (Lending Division) Commonwealth Agricultural Bureaux Construction Industry Research and Information Association Library Association Royal Geographi
4、cal Society Royal Institute of British Architects Royal Society Science Museum Library Coopted members The following bodies were also represented in the drafting of the standard, through subcommittees and panels: British Association for Local History British Records Association Council for British A
5、rchaeology Historical Association Institute of Historical Research Public Record Office Record Users Group Royal Historical Society Scottish Record Office Society of Antiquaries of London Society of Archivists Victoria History of the Counties of England Amendments issued since publication Amd. No. D
6、ate Comments 10181 November 1998 Indicated by a sideline in the marginBS6371:1983 BSI 05-1999 i Contents Page Committees responsible Inside front cover Foreword ii 1 Scope 1 2 Definitions 1 3 General methods of citation 1 4 Methods of citation in the text 1 5 Location and arrangement of bibliographi
7、cal references 2 6 Content of a bibliographical reference 3 7 Descriptive element 3 8 Location element 4 9 Other information 4 10 Documents resembling published works 5 Appendix A Example references 6 Appendix B Bibliography 8 List of references Inside back coverBS6371:1983 ii BSI 05-1999 Foreword T
8、his British Standard is intended for the use of authors and editors needing concise instructions for setting out bibliographical references to unpublished documents existing only as unique originals or in a very limited number of copies, and for providing citations to them in the text of a book or a
9、rticle. While it is anticipated that its principal application will be in works that are not themselves primarily bibliographical, it may also supply a basis for more exhaustive entries in specialized bibliographies. There are two principal differences between this standard and the standard for citi
10、ng publications, BS5605. These are: a) the provision of a location element showing where the cited document is held and may be consulted; and b) the recognition, in addition to the numeric system and the Harvard system, of running notes, which are widely used in literature citing historical manuscri
11、pts; It is likely that future standards for the citation of published documents will reflect this change. Many references to unpublished documents contain no more than an abbreviation for a repository and a call number. This standard recommends that every reference, either directly or indirectly, pr
12、ovides data describing the cited document as well as its location. To amplify the recommendations of this British Standard, example references are given in Appendix A. A British Standard does not purport to include all the necessary provisions of a contract. Users of British Standards are responsibl
13、e for their correct application. Compliance with a British Standard does not of itself confer immunity from legal obligations. Summary of pages This document comprises a front cover, an inside front cover, pages i and ii, pages1to8, an inside back cover and a back cover. This standard has been updat
14、ed (see copyright date) and may have had amendments incorporated. This will be indicated in the amendment table on the inside front cover.BS6371:1983 BSI 05-1999 1 1 Scope This British Standard is concerned with the citation of unpublished documents, which may be public or private in origin, and may
15、 include legal, business and administrative records, correspondence and private papers, working papers, original compositions, transcripts or other copies, annotations in printed works, inscriptions, and documents in non-written forms. NOTE 1The punctuation given in the examples contained in this st
16、andard is illustrative and not prescriptive. NOTE 2The titles of the publications referred to in this standard are listed on the inside back cover. 2 Definitions For the purposes of this British Standard the following definitions apply. 2.1 bibliographical reference a set of data describing a docume
17、nt or part of a document, and sufficiently precise and detailed to identify and locate it 2.2 document a combination of a medium and the information recorded on or in it, which can be used for consultation, study or evidence 2.3 piece the smallest group of documents which a custodian normally expect
18、s to produce separately. A piece can be a bound volume, a bundle of documents, a single sheet, etc. 3 General methods of citation This standard recognizes and describes three methods of linking statements in a text to the bibliographical details of documents which support those statements. These met
19、hods are running notes, the numeric system and the Harvard system. In works which cite many unpublished documents the use of running notes to accommodate bibliographical and other information is recommended. The Harvard system is the least satisfactory for citing unpublished items. 4 Methods of cita
20、tion in the text 4.1 Running notes. Running notes use a sequence of normally superscript numerals in the text leading to correspondingly numbered notes which may contain bibliographical references. Subsequent references to a particular document receive separate numbers. Examples: “. measures which t
21、he lords were urging on the king. 26Henry seems to have been ineffectual according to Traquair. 27With the appointment of a new receiver of rents, 28 .” 4.2 Numeric system. The numeric system uses a sequence of superscript or bracketed numerals to refer to documents in the order in which they occur
22、in the text. Examples: “From manuscript evidence (26) it appears .” or “From manuscript evidence 26 it appears .” or “From manuscript evidence 26it appears .” Subsequent references to a particular document receive the same number. If different parts of a document are cited at different points in the
23、 text, the appropriate folio or page number, etc., may be added to the reference number in the text. Example: “. measures which the lords were urging on the king (26, fol. 22). Henry seems to have been ineffectual according to Traquair (27). With the appointment of a new receiver of rents (26, fol.
24、2), .” 4.3 Harvard system. In the Harvard system, at every point in the text at which reference to a particular document is made, the first significant word or words of the entry in the list of references and the year of origin are inserted in parentheses. If the significant word(s) appear naturally
25、 in the text, the year is given in parentheses; if not, both the words and the year are so given. If no date is known, “n.d.” should be used. If there are several works with the same opening word(s) and the same year, these are distinguished by adding lower case letters (a, b, c, etc.) after the yea
26、r and within the parentheses. Examples: “. measures which the lords were urging on the king (Exchequer, 1634-1639, fol. 22). Henry seems to have been ineffectual according to Traquair (1638). With the appointment of a new receiver of rents (Exchequer, 1634-1639, fol. 2), .”BS6371:1983 2 BSI 05-1999
27、5 Location and arrangement of bibliographical references 5.1 General. Running notes may relate to a list of sources gathered at the end of a chapter or work. In the numeric system and the Harvard system, bibliographical references are collected in lists at the end of a chapter or work. It may be des
28、irable to list separately references to published and unpublished documents. 5.2 Running notes. Running notes in numerical order are either placed at the foot of the relevant page or collected at the ends of the relevant contributions or chapters or at the end of the book. Bibliographical informatio
29、n in such notes may be given in full or by a direction to the place at which full details may be found. Example: “. measures which the lords were urging on the king. 26Henry seems to have been ineffectual according to Traquair. 27With the appointment of a new receiver of rents, 28.” 26Exchequer, act
30、 books, 1634-1639: Edinburgh, Scottish Record Office, E.4/5, fol. 22. 27Traquair, Earl of, letter to Marquess of Hamilton, 28 Aug. 1638: Lennoxlove (E.Lothian), Muniments of Duke of Hamilton and Brandon, C.1, no. 963. 28E.4/5, fol. 2 (see note26). or 26Edinburgh, Scottish Record Office, E.4/5, fol.
31、22: Exchequer, act books, 1634-1639. 27Lennoxlove (E. Lothian), Muniments of Duke of Hamilton and Brandon, C.1, no. 963: Traquair, Earl of, letter to Marquess of Hamilton, 28 Aug. 1638. 28E.4/5, fol. 2 (see note26). If individual notes contain abbreviations for repositories, titles, etc., the first
32、note should contain, or indicate the location of, a key to all such abbreviations and/or a list of sources which gives full details (see also 6.5). Example: or 1For abbreviations used in footnotes, see p. 125. and . . 26Exchequer, act books, 1634-1639: S.R.O.E.4/5, fol. 22. 5.3 Numeric system. In th
33、e numeric system, the entries in the list of references are arranged in numerical order. Example: “. measures which the lords were urging on the king (26, fol. 22). Henry seems to have been ineffectual according to Traquair (27). With the appointment of a new receiver of rents (26, fol. 2) .” Refere
34、nces 26. Exchequer, act books, 1634-1639: Edinburgh, Scottish Record Office, E.4/5. 27. Traquair, Earl of, letter to Marquess of Hamilton, 28 Aug. 1638 : Lennoxlove (E. Lothian), Muniments of Duke of Hamilton and Brandon, C.1, no. 963. or 26. Edinburgh, Scottish Record Office, E.4/5: Exchequer, act
35、books, 1634-1639. 27. Lennoxlove (E. Lothian), Muniments of Duke of Hamilton and Brandon, C.1, no. 963: Traquair, Earl of, letter to Marquess of Hamilton, 28 Aug. 1638. 5.4 Harvard system In the Harvard system, the entries in the list of references are arranged in alphabetical order. Example: “. mea
36、sures which the lords were urging on the king (Exchequer, 1634-1639, fol. 22). Henry seems to have been ineffectual according to Traquair (1638). With the appointment of a new receiver of rents (Exchequer, 1634-1639, fol. 2), .” References Exchequer (1634-1639), act books: Edinburgh, Scottish Record
37、 Office, E.4/5 Traquair, Earl of, 1638, letter of Marquess of Hamilton, 28 Aug: Lennoxlove (E. Lothian), Muniments of Duke of Hamilton and Brandon, C.1, no. 963. It is inappropriate to place the location element first in the Harvard system. 1 Abbreviations in footnotes are: Beds R.O.Bedford, Bedford
38、shire Record Office S.R.O. Edinburgh, Scottish Record Office W.A.M. London, Westminster Abbey MunimentsBS6371:1983 BSI 05-1999 3 6 Content of a bibliographical reference 6.1 Elements of a reference. The elements in a reference and the order in which they are given vary according to the nature of the
39、 document cited and the system of references. The elements within a reference should be: a) the descriptive element (see clause 7). b) the location element, giving the data necessary to obtain access to the document (see clause 8). References should avoid repetition and be as brief as possible consi
40、stent with absence of ambiguity. 6.2 Sources of data 6.2.1 The data for a reference should be taken, whenever possible, from the cited document itself, or from the terminology used by the repository where the document is located. 6.2.2 Additional bibliographical information (other than transliterati
41、ons) provided by the citing author should be enclosed in square brackets or otherwise distinguished from data complying with 6.2.1. 6.3 Transliteration. Transliteration (orromanization) of elements, if required, should be in accordance with the relevant British Standards (e.g.BS2979, BS4280, BS4812)
42、 or ISO standards. 6.4 Translations. If it is thought necessary to supply a translation in a reference, this should be added in square brackets immediately after the original. 6.5 Abbreviations. Names of repositories, etc. occurring frequently in a list of references may be abbreviated, provided tha
43、t such abbreviation is unambiguous within the citing document. A key to any abbreviations used, or a reference to the location of such a key, should be given at the head of, or immediately preceding, the list of references. If running notes are used, the first such note should contain, or indicate t
44、he location of, the key to any abbreviations used (for examples see 5.2). If words such as volume (vol.), page (p.) and folio (fol.) are abbreviated, the abbreviations should be made in accordance with ISO832. 6.6 Order of elements. The order of elements should be consistently either: first term of
45、the descriptive element in the Harvard system date remainder of the descriptive element location element or (except in the Harvard system) location element descriptive element Examples: Pym, J., Diary, 1624: Northampton, Northamptonshire Record Office, Finch-Hatton50. or (Harvard system) Pym, J., 16
46、24, Diary: Northampton, Northamptonshire Record Office, Finch-Hatton50. or Northampton, Northamptonshire Record Office, Finch-Hatton50: Pym, J., Diary, 1624. 7 Descriptive element The descriptive element for a document or part document containing the cited information should comprise a title or supp
47、lied title (see below), and such of the other following terms as may be considered appropriate. The terms used should be given in the order indicated below. a) Name. The name of the originator of the document (an individual, the title of the originators office, or the institution or organization by
48、or for which the document was originated). Examples: Pym, J., Traquair, Earl of, Treasury, Secretary to, East India Company. b) Title. The title of the document (given by the originator, by the repository holding the document, or by popular or traditional usage) or, if no title is available, a suppl
49、ied title which should include the name of the person, institution, place or other subject of the document, and/or some description incorporating a term indicating the type of document, such as “letter”, “conveyance”, “will”, and, if appropriate, the names of addressees. Examples: Pilgrims Progress Commonplace Book letter to Marquess of Hamilton inquisition post mortem on John de Grymsted Navigation Notebook Magna Carta lease of land in Hog Lane, HolbornBS6371:1983 4 BSI 05-1999 NOTEThe order of the information within a supplied title is immaterial unless the s
