1、BRITISH STANDARD Document management Part 1 : Principles and methods The European Standard EN 82045-1:2001 has the status ofa British Standard ICs 01.110 BS EN IEC 82045- 1 1200 1 82045- 1 1200 1 Wk present to the responsible European committee any enquiries on the interpretation, or proposals for c
2、hange, and keep the UK interests informed; monitor related international and European developments and promulgate them in the UK. - A list of organizations represented on this committee can be obtained on request to its secretary. From 1 January 1997, all IEC publications have the number 60000 added
3、 to the old number. For instance, IEC 27-1 has been renumbered as IEC 60027-1. For a period oftime during the change over from one numbering system to the other, publications may contain identifiers from both systems. Cr oss-r e fer enc e s The British Standards which implement international or Euro
4、pean publications referred to in this document may be found in the BSI Standards Catalogue under the section entitled ?International Standards Correspondence Index?, or by using the ?Find? facility of the BSI Standards Electronic Catalogue. A British Standard does not purport to include all the nece
5、ssary provisions of a contract. Users of British Standards are responsible for their correct application. Compliance with a British Standard does not of itself confer immunity from legal obligations. Summary of pages This document comprises a front cover, an inside front cover, the EN title page, pa
6、ges 2 to 34, an inside back cover and a back cover. The BSI copyright date displayed in this document indicates when the document was last issued. O BSI 20 December 2001 ISBN O 580 38793 3 COPYRIGHT European Committee for Electrotechnical StandardizationLicensed by Information Handling ServicesEUROP
7、EAN STANDARD EN 82045-1 NORME EUROPENNE EUROPISCHE NORM November 2001 ICs O1 .I 10;35.240.01 English version Document management Part 1 : Principles and methods (IEC 82045-1 12001) Gestion de documents Partie 1 : Principes et mthodes (CE1 82045-1 12001) Dokumentenmanagement Teil 1: Prinzipien und Me
8、thoden (IEC 82045-1 12001) This European Standard was approved by CENELEC on 2001-1 1-01, CENELEC members are bound to comply with the CENKENELEC Internal Regulations which stipulate the conditions for giving this European Standard the status of a national standard without any alteration. Up-to-date
9、 lists and bibliographical references concerning such national standards may be obtained on application to the Central Secretariat or to any CENELEC member. This European Standard exists in three official versions (English, French, German). A version in any other language made by translation under t
10、he responsibility of a CENELEC member into its own language and notified to the Central Secretariat has the same status as the official versions. CENELEC members are the national electrotechnical committees of Austria, Belgium, Czech Republic, Denmark, Finland, France, Germany, Greece, Iceland, Irel
11、and, Italy, Luxembourg, Malta, Netherlands, Norway, Portugal, Spain, Sweden, Switzerland and United Kingdom. CENELEC European Committee for Electrotechnical Standardization Comit Europen de Normalisation Electrotechnique Europisches Komitee fr Elektrotechnische Normung Central Secretariat: rue de St
12、assart 35, B - 1050 Brussels O 2001 CENELEC - All rights of exploitation in any form and by any means reserved worldwide for CENELEC members. Ref. No. EN 82045-1:2001 E COPYRIGHT European Committee for Electrotechnical StandardizationLicensed by Information Handling ServicesPage 2 EN 82045-12001 For
13、eword The text of document 3B/327/FDIS, future edition 1 of IEC 82045-1, prepared by SC 3B, Documentation, of IEC TC 3, Documentation and graphical symbols, was submitted to the IEC- CENELEC parallel vote and was approved by CENELEC as EN 82045-1 on 2001-1 1-01, The following dates were fixed: - lat
14、est date by which the EN has to be implemented at national level by publication of an identical national standard or by endorsement - latest date by which the national standards conflicting with the EN have to be withdrawn (dop) 2002-08-01 (dow) 2004-1 1-01 Annexes designated “normative“ are part of
15、 the body of the standard. Annexes designated “informative“ are given for information only. In this standard, annex ZA is normative and annexes A and B are informative. Annex ZA has been added by CENELEC. Endorsement not i ce The text of the International Standard IEC 82045-1:2001 was approved by CE
16、NELEC as a European Standard without any modification. In the official version, for Bibliography, the following notes have to be added for the standards indicated: IEC 61082-1 +AI + A2 NOTE Harmonized as EN 61082-1:1993 + A1:1995 + A2:1996 (not modified). IEC 61346-2 NOTE Harmonized as EN 61346-2:20
17、00 (not modified). IEC 61175 NOTE Harmonized as EN 61175:1993 (not modified). IEC 61666 NOTE Harmonized as EN 61666:1997 (not modified). IEC 81714-2 NOTE Harmonized as EN 81714-2:1998 (not modified). O BSI 20 December 2001 COPYRIGHT European Committee for Electrotechnical StandardizationLicensed by
18、Information Handling ServicesPage 3 EN 82045-12001 CONTENTS INTRODUCTION 4 Scope 6 Normative references . 6 definitions . 7 3.1 General . . 7 3.2 Documents related issues . 8 3.3 Product related issues . 9 3.4 Workflow related issues . 9 Principles of document management IO 4.1 General IO 4.2 Proces
19、ses supported by metadata IO 4.3 Document concepts . 10 4.4 Linked documents . 13 4.5 Document versions 13 Metadata for documents with relation to their environment 16 5.1 General . 16 5.2 Metadata associated with the considered object(s) . 17 Metadata associated with activities within the life cycl
20、e of a document . 17 6.1 General . 17 6.2 Initiation phase . . I9 6.3 Preparation phase . 21 6.4 Establishment phase . 21 6.5 Using phase .23 6.6 Revision phase . .24 6.7 Archiving phase .25 . 6.8 Deletion phase 26 Conformance requirements . .27 Annex A (informative) Environment of a document manage
21、ment system Annex B (informative) List of used abbreviations Annex ZA (normative) Normative references to international publications with their 28 32 corresponding European publications . 34 Bibliography. . 33 Figure 1 - Figure 2 - Figure 3 - Figure 4 - Figure 5 - Figure 6 - Figure 7 - Figure A.l -
22、Document with associated metadata . Concept of the compound document . Concept of the document aggregation . Concept of the document set . Sequentially effective versus concurrently effective Maturity concept . Activities along the life cycle of a document . - Environment of document management syst
23、ems. O BSI 20 December 2001 COPYRIGHT European Committee for Electrotechnical StandardizationLicensed by Information Handling ServicesPage 4 EN 82045-12001 INTRODUCTION During the last decades, industry has undergone a thorough transition from manual practice to computer support for the creation and
24、 exchange of information. However, the manual practices and standards for handling documentation have not undergone a corresponding process. The situation is that the well-documented manual methods for design co-operation and co-ordination - a system for process quality assurance common to the indus
25、try - is being replaced by procedures specific to projects and companies. The result is that, although every single actor strives to assure the quality of his own products and services, the process may fail in achieving overall product and process quality. The information, interfaces and networking
26、become industry key factors. On the other hand, electronic document management technologies are well-suited to handle large amounts of documents occurring in engineering, manufacturing, operation and maintenance processes, together with the connected metadata. Cost reductions and quality improvement
27、s are immediate incentives. The potential benefits include - efficient search and retrieval of specific documents; - quick and direct propagation of changes; - automatic workflow procedures; - providing document collections about related information; - reduced administration through integration of d
28、ocument production and management; - retrieval of knowledge from previous projects and common industry sources; - supporting the exchange and sharing of data; - supporting collaborative engineering. As document management by nature is an instrument for the exchange of information, the need for stand
29、ardisation is evident. IS0 TC 10 and IEC SC 3B have identified metadata for technical documents as being a field where all industry disciplines immediately will benefit from standardisation, and where no standards are available. The Technical Management Board of IS0 and the Committee of Action of IE
30、C have decided that, for each part of this series, one organization shall be responsible. The technical committees involved have agreed not to change any part of International Standard 82045 without mutual agreement. This standard defines the document concept covering not only traditional paper-base
31、d documents, but also, more generally, compoter-based information that is identified, structured, processed, controlled and interchanged/communicated as a unit (a closed container of information). It deals with fixed sets of information with associated metadata and with multiple presentations of the
32、se sets of information. O BSI 20 December 2001 COPYRIGHT European Committee for Electrotechnical StandardizationLicensed by Information Handling ServicesPage 5 EN 82045-12001 It introduces the concept of maturity in document management systems, allowing a purpose- driven approach for concurrent and
33、collaborative engineering. This standard covers also the document management systems using sequential engineering. Management data are data about the content of a document, necessary to manage it in an Electronic Document Management System (EDMS) or Product Data Management System (PDMS) or any other
34、 relevant system. O BSI 20 December 2001 COPYRIGHT European Committee for Electrotechnical StandardizationLicensed by Information Handling ServicesPage 6 EN 82045-12001 DOCUMENT MANAGEMENT - Part 1: Principles and methods 1 Scope This part of International Standard 82045 specifies principles and met
35、hods to define metadata for the management of documents associated with objects throughout their life cycle; This cycle generally covers a range from the conceptual idea of a document to its deletion. The established principles and methods are basic for all document management systems. This part is
36、intended as a general basic standard in all application fields and provides the framework applicable for part 2. International Standard 82045 is primarily intended as a resource for the use in computerised systems such as Electronic Document Management Systems (EDMS) or Product Data Management Syste
37、ms (PDMS) for the management, retrieval, storage and selection and archiving of documents, and as a basis for the exchange of documents. NOTE - Part 2 of International Standard 82045 provides the collection of data element types associated with an information reference model, which may be used in co
38、njunction with the presentation of metadata on documents. 2 Normative references The following normative documents contain provisions which, through reference in this text, constitute provisions of this International Standard. For dated references, subsequent amendments to, or revisions of, any of t
39、hese publications do not apply. However, parties to agreements based on this International Standard are encouraged to investigate the possibility of applying the most recent editions of the normative documents indicated below. For undated references, the latest edition of the normative document refe
40、rred to applies. Members of IS0 and IEC maintain registers of currently valid International Standards. IEC 61 346-1 : 1996, Industrial systems, installations and equipment and industrial products - Structuring principles and reference designations - Part I: Basic rules IEC 61 355: 1997, Classificati
41、on and designation of documents for plants, systems and equipment IEC 62023:2000, Structuring of technical information and documentation ISOAEC 2382-1 :I 993, Information technology - Vocabulary - Part I: Fundamental terms ISOAEC 8613-1 :I 994, Information technology - Office Document Architecture (
42、ODA) and interchange format: Introduction and general principles IS0 9000:2000, Quality management systems - Fundamentals and vocabulary O BSI 20 December 2001 COPYRIGHT European Committee for Electrotechnical StandardizationLicensed by Information Handling ServicesPage 7 EN 82045-12001 IS0 10007:19
43、95, Quality management - Guidelines for configuration management IS0 15226: 1999, Technical product documentation - Life cycle model and allocation of documents IS0 1601 6:2000, Technical product documentation - Protection notices for restricting the use of documents and products 3 Definitions For t
44、he purpose of this part of International Standard 82045, the following terms and definit ions apply. 3.1 General 3.1.1 object entity treated in the process of design, engineering, realisation, operation, maintenance and demolition NOTE 1 associated with it. NOTE 2 The entity may refer to something,
45、which is either physical or non-physical or to a set of information Depending on its purpose, an object may be viewed in different ways called “aspects”. IEC 61346-1, modified 3.1.2 aspect specific way of selecting information on, or describing, a system or an object of a system NOTE Such ways may b
46、e - - - IEC 61346-11 what the system or object is doing (function viewpoint); how the system or object is constructed (product viewpoint); where the system or object is located (location viewpoint) 3.1.3 data medium material on which data can be recorded and from which they can be retrieved IEC 6135
47、5, 3.11 3.1.4 data reinterpretable presentation of information in a formalised manner suitable for communication, interpretation or processing NOTE ISO/IEC 2382-1 :I9931 Data can be processed by human or by automatic means. 3.1.5 database collection of data organized according to a conceptual struct
48、ure describing the characteristics of these data and the relationships among their corresponding entities, supporting one or more application areas O BSI 20 December 2001 COPYRIGHT European Committee for Electrotechnical StandardizationLicensed by Information Handling ServicesPage 8 EN 82045-12001 3
49、.1.6 information model; conceptual schema implementation-independent specification of information structures 3.1.7 electronic document management system (abbr. EDMS) computer-based application dealing with the management of documents throughout the docu m en t I fe cycle 3.2 Document related issues 3.2.1 metadata for documents data for the description of documents and their management 3.2.2 content subject information of a document 3.2.3 document fixed and structured amount of information that can be managed and interchanged as a unit between users and systems ISO/
