1、 CHECK THE MASTER LIST at https:/repository.msfc.nasa.gov/directives/directives.htm VERIFY THAT THIS IS THE CORRECT VERSION BEFORE USE MWI 5116.1 REVISION J EFFECTIVE DATE: February 12, 2009 EXPIRATION DATE: February 12, 2014 MARSHALL WORK INSTRUCTION PS01 EVALUATION OF CONTRACTOR PERFORMANCE UNDER
2、CONTRACTS WITH AWARD FEE PROVISIONS Provided by IHSNot for ResaleNo reproduction or networking permitted without license from IHS-,-,-Marshall Work Instruction PS01 MWI 5116.1 Revision: J Evaluation of Contractor Performance Under Contracts with Award Fee Provisions Date: February 12, 2009 Page 2 of
3、 43 CHECK THE MASTER LIST at https:/repository.msfc.nasa.gov/directives/directives.htm VERIFY THAT THIS IS THE CORRECT VERSION BEFORE USE DOCUMENT HISTORY LOG Status (Baseline/ Revision/ Canceled) Document Revision Effective Date Description Baseline 5/14/99 Document converted from MSFC-P06.1-C04 to
4、 a Directive. Previous history retained in system as part of canceled or superseded ISO Document files. Revision A 8/18/99 Changes made to reflect new organizational codes. Replaced “chief engineer“ with “chief engineer or systems engineer“ at 1.5.1 and 7.2.14. Revision B 11/19/01 Document renumbere
5、d to comply with format required by MPG 1410.2. Section 2, Applicability, changed from “award fee contracts” to “incentive contractual instruments with award fee provisions.” Section 3, Applicable Documents, deleted specific FAR/NFS references; added NPG 1441.1. Section 5, paragraphs 5.1, 5.3, 5.4,
6、5.5, 5.6, and 5.8, deleted responsibilities and clarified definitions; paragraph 5.2, deleted responsibilities and added definition. Section 6, 2d line, deleted “procedures” and added “provisions.” Section 9, paragraph 9.1, revised to require disposition in accordance with NPG 1441.1; paragraph 9.2,
7、 deleted “Forms”. Section 10, last sentence, added “Management” before “Department”. Appendix A, 1.1 (now A.1.1), deleted “CPAF” and added “with award fee provisions” after “contract”; 1.6.1 (now A.l.6.1), added the statement that the FDO reviews the PEBs assessment and makes the final determination
8、 of the award fee to be paid to the contractor; 2.3 (now A.2.3) added the Web site address for the NASA Headquarters Award Fee Guide; 3.2 (now A.3.2), changed title to “REPORT SUBMITTAL”, added requirement for original and 10 copies of the report; added requirement that reports be hand carried to th
9、e PEB Executive Secretary in an envelope marked “To be opened by the Addressee only”; deleted the disks and CD-ROM as a method of submitting reports; ,.deleted “3.3 Reports” and renumbered subsequent paragraphs; paragraph 4.2 (now A.4.2), added the requirement for original and 10 copies of the repor
10、t; added requirement that the report be packaged in an envelop marked “To be opened by addressee only” and mailed or hand carried to the PEB Secretary; deleted the disks and CD-ROM as a method of submitting report; 5.2.2 (now A.5.2.2) deleted “Division” and added “Department”, 5.3.2 (now A.5.3.2) de
11、leted “Finance” and added “MSFC Accounting Operations Office (AOO). New A.10, added PEB responsibilities; New A.11, added Program/ Project Manager responsibilities; Revision C 5/13/02 Appendix A.3.2.2, added font size for written reports and changed number of pages to 10-12; A.4.2.1, added font size
12、 and page limitation; A.5.3.1 revised to reflect that the Procurement Office representative to whom the file is forwarded is the Director or Deputy Director; A.6.3.7.2 deleted “distribute copies” and added that after the D deleted A.10 and A.11 and included Responsibilities of the PEB and PM in A.9.
13、 Appendix A Table of Contents also revised to reflect this change. Changed A.9.2.5 to reflect that performance evaluation periods shall be coordinated with the PEB Executive Secretary in order to be included on the PEB calendar. Section A.12 deleted. Appendix B, Note 2, corrected “criterion“ to read
14、 “subcriterion“. Revised the Example, Coordinators Work Sheet, to reflect calculations which changed the Numerical Score and Adjective Rating, and to reflect Award Fee Earned. Appendix D, revised the order of Appendix D charts; changed title of “Pre-Award Fee Provided by IHSNot for ResaleNo reproduc
15、tion or networking permitted without license from IHS-,-,-Marshall Work Instruction PS01 MWI 5116.1 Revision: J Evaluation of Contractor Performance Under Contracts with Award Fee Provisions Date: February 12, 2009 Page 3 of 43 CHECK THE MASTER LIST at https:/repository.msfc.nasa.gov/directives/dire
16、ctives.htm VERIFY THAT THIS IS THE CORRECT VERSION BEFORE USE Evaluation Meeting Activities“ chart by deleting the word “meeting“, changed format and made editorial changes; changed format of “Performance Evaluation Process Major Steps“, changed “Major Steps“ to “Events“, and made editorial revision
17、s; changed title of “Performance Evaluation Scheduled Milestones“ to “Performance Evaluation Process Time Line“ and in last sentence deleted “Finance“ and added “Accounting Operations Office.“ Revision D 5/10/03 Updated Master List URL in footers. Section 3. Applicable Documents, and Section 10. Cha
18、nged title of MWI 5100.1 Procurement Initiators Guide to read “Procurement Requisitioners Guide. A.1.5.1., deleted 2ndA.1.5.2., added “and monitors” to the last sentence; A.5.2.2, deleted “Department” and deleted second sentence; Appendix D (continued), Performance Evaluation Process Time Line, chan
19、ged last Event to read “ Changed “quality records” to “records in Section 9. Fixed some paragraph numbering in Appendix A. Revision E 6/28/2004 Throughout the document, revised NPG to reflect NPR. Paragraph 5.4 Fee Determination Official (FDO), revised to identify the FDO for Space Shuttle and Space
20、 Station contracts as the Deputy Associate Administrator for ISS and Shuttle Programs. Paragraph 12 Cancellation, revised from MWI 5116.1C dated May 13, 2002 to MWI 5116.1D dated May 10, 2003 and revised the Directors name from A.G. Stephenson to David King. Revision F 10/15/2004 Throughout the docu
21、ment, denoted requirements with the verb “shall“. Throughout the document, revised references from MWI 5100.1 PRG to IPR, MPG to MPR and NPG to NPR. Throughout the document, deleted references to QS and replaced with QD and deleted references to ISO 9000. Throughout the document, revised references
22、from MWI 5100.1 PRG to IPR, MPG to MPR and NPG to NPR. Throughout the document, revised wording to have gender-neutral language per NPR 1400.1 C, section 4.6. Throughout the document, replaced references to purchase request with procurement requisition. Revised 5.4 to delete reference to HQ Code M.
23、Section 10. Personnel Training and Certification, deleted references to COTR training. Revised Cancellation MWI 5116.1E dated May 10, 2003 to MWI 5116.1F dated June 28, 2004 and revised the Ombudsman from Alex Roth to Robin N. Henderson. Revised 6.3 to include The PEB Secretary Responsibilities. Can
24、cellation revised MWI 5116.1E dated May 10, 2003 to MWI 5116.1F dated June 28, 2004 and revised the Ombudsman from Alex Roth to Robin N. Henderson. Revised 6.3 to include The PEB Secretary Responsibilities. Revised definitions 6.3.1 through 6.3.9, 7.2.1 through 7.2.15 and 9.2.1 through 9.2.10. Added
25、 Appendix Z “Guidance”, and Appendix Z1 “Coordinators Worksheet Example. Revision G 8/8/2005 Changed Revision F to Revision G. Throughout the document, revised references from Procurement Office to Office of Procurement. Throughout the document, made formatting, grammatical and renumbering revisions
26、 as appropriate. Throughout the document, revised to reflect organizational changes. Section 12, revised Cancellation Revision number and date. Revision H 10/11/2007 Made editorial, grammatical, numerical, and formatting corrections as needed. Revised Procurement Office to Office of Procurement, PS1
27、4 Data Entry to FPDS Data Entry, and organization to department. Added titles to identify directives and forms, and revised title for OWI 13. Revised wording to have gender-neutral language per NPR 1400.1, section 4.6. In 5. Definitions, added definitions for COTR, Contract Specialist, and D or, for
28、 simplified acquisitions, as specified in PS-OWI-15 “Simplified Acquisition Threshold (SAT) Procurement Process.” Other than Construction Contracts, the retention period for the disposal of contract files is: 9.2.2.1 $100,000 and less 3 years after final payment NRRS 5/1/A/1/(b). 9.2.2.2 Greater tha
29、n $100,000 6 years and 3 months after final payment NRRS 5/1/A/1/(a). 9.2.3 The records retention requirement for the disposal of Construction Contract files is: 9.2.3.1 $2,000 and less 3 years after final payment NRRS 5/1/A/1/(b). 9.2.3.2 Greater than $2,000 6 years and 3 months after final payment
30、 NRRS 5/1/A/1/(a). 9.2.4 Grants and Cooperative Agreement records shall be retained in accordance with NPR 5800.1 “Grant and Cooperative Agreement Handbook,” and NPR 1441.1, “NASA Records Retention Schedules,” Schedule 5. The records retention requirement for the disposal of Grants and Cooperative A
31、greement files is: 9.2.4.1 Six years and 3 months after final payment NRRS 5/37/A. 9.3 Formats. None. 10. PERSONNEL TRAINING AND CERTIFICATION 10.1 Award fee training shall be conducted on an as required/as needed basis by the Executive Secretary. Note: Training records are maintained by the Office
32、of Human Capital in System for Administration, Training, and Educational Resources for NASA. 10.2 Training requests shall be coordinated with PS10/Policy and Information Management Department. 10.3 COTR shall be required to obtain training as described in MWI 5100.1, “Initiating Procurement Requisit
33、ions.” Provided by IHSNot for ResaleNo reproduction or networking permitted without license from IHS-,-,-Marshall Work Instruction PS01 MWI 5116.1 Revision: J Evaluation of Contractor Performance Under Contracts with Award Fee Provisions Date: February 12, 2009 Page 9 of 43 CHECK THE MASTER LIST at
34、https:/repository.msfc.nasa.gov/directives/directives.htm VERIFY THAT THIS IS THE CORRECT VERSION BEFORE USE 11. FLOW DIAGRAM See Appendix D. 12. CANCELLATION MWI 5116.1I dated June 25, 2008 Original signed by David A. King Director Provided by IHSNot for ResaleNo reproduction or networking permitte
35、d without license from IHS-,-,-Marshall Work Instruction PS01 MWI 5116.1 Revision: J Evaluation of Contractor Performance Under Contracts with Award Fee Provisions Date: February 12, 2009 Page 10 of 43 CHECK THE MASTER LIST at https:/repository.msfc.nasa.gov/directives/directives.htm VERIFY THAT THI
36、S IS THE CORRECT VERSION BEFORE USE CHAPTER 1 AWARD TERM PERFORMANCE EVALUATION PROCESS CH1.1 This MWI shall also be used to provide instructions for accomplishing the award term performance evaluation process in an equitable and timely manner. Similar to establishing the process for evaluating awar
37、d fee contracts, this MWI also serves to establish the process for evaluating award term contracts to meet documentation requirements generally described in MPR 5000.1, “Purchasing.” CH1.2 This MWI also serves to establish the procedures for evaluating contracts which contain award term provisions.
38、Similar to the award fee process, application of instructions outlined in Appendix A, “Performance Evaluation Manual” shall also assure consistency in the evaluation mechanics employed with the MSFC program/project and mission services award term process. CH1.3 For contracts which contain award term
39、 provisions, usage of Appendix A, “Performance Evaluation Manual” shall be made possible by replacing the word “fee” with “term” and “FDO” with “TDO” for the whole of Appendix A. Further clarifications for Appendix A are as follows: CH1.3.1 Section A.1.6.1 shall read: “The PEB shall determine the Co
40、nclusion and Award Term Recommendation containing the adjective rating and numerical score, i.e., the score that shall determine if an award term is to be awarded to the contractor, for the TDO.” CH1.3.2 Section A.1.6.3 shall read: “The TDO shall review the PEB Conclusion and Award Term Recommendati
41、on and make the final determination of the adjective rating and numerical score, i.e., the score that shall determine if an award term is to be awarded to the contractor, in the TDO Performance Determination.” CH1.3.3 Section A.5.3.7 shall read: “Award Term contract modifications are not required to
42、 be forwarded to the MSFC Accounting Operations Office (AOO) within one (1) day after receipt of an approved TDO Performance Determination.” NOTE: It is still recommended that Award Term contract modifications be processed and distribution made in a timely fashion. CH1.3.4 Section A.8.2.2 shall read
43、: “The appointed monitors input in the evaluation of the contractors performance is of prime importance and shall be reflected in the resulting Government Evaluation Report to the PEB and whether or not an award term is to be awarded to the contractor.” CH1.3.5 Section A.9.2.1, Item b. shall read: “
44、Ensuring that negotiated award term lengths and scoring necessary to achieve award term success are in line with the amount of work remaining to be completed and or the complexity of the work or event during the extended period of performance granted under a successful award term extension. Provided
45、 by IHSNot for ResaleNo reproduction or networking permitted without license from IHS-,-,-Marshall Work Instruction PS01 MWI 5116.1 Revision: J Evaluation of Contractor Performance Under Contracts with Award Fee Provisions Date: February 12, 2009 Page 11 of 43 CHECK THE MASTER LIST at https:/reposit
46、ory.msfc.nasa.gov/directives/directives.htm VERIFY THAT THIS IS THE CORRECT VERSION BEFORE USE CH1.3.5.1 For program or project contracts, consideration shall also be given to penalty term periods to be applied prior to the end of the contract in cases of unsuccessful mission performance, overall un
47、satisfactory contract cost, and or unsatisfactory schedule performance as appropriate.” CH1.4 Usage of Appendix B, “Definition of Ratings and Nomogram” shall be made possible by replacing the word “fee” with “term” for the whole of Appendix B. Further clarifications for Appendix B are as follows: CH
48、1.4.1 “Numerical Score and Award Fee Percentage” shall be replaced with “Numerical Score.” CH1.4.2 Section B.3 shall read: “Any factor or sub-factor receiving an adjective rating of Poor or Unsatisfactory (less than 61.0) shall be assigned zero (0.0) performance points for purposes of calculating th
49、e numerical score.” CH1.4.3 Section B.4 shall read: “The contractor shall not be awarded an award term when the overall adjective rating is “Poor or Unsatisfactory” resulting from a total numerical score of less than 61.0.” CH1.5 Usage of Appendix C, “Typical PEB Organization Chart” shall be made possible by replacing the word “fee” with “term” and “FDO” with “TDO.” CH1.6 Usage of Appendix D, “Pre-Award Fee Evaluation Acti
