1、Designation: F 946 85 (Reapproved 2004)Standard Guide forEstablishing Security Seal Control and AccountabilityProcedures1This standard is issued under the fixed designation F 946; the number immediately following the designation indicates the year oforiginal adoption or, in the case of revision, the
2、 year of last revision. A number in parentheses indicates the year of last reapproval. Asuperscript epsilon (e) indicates an editorial change since the last revision or reapproval.1. Scope1.1 This guide covers procedures for maintaining a continu-ous line of accountability for security seals from th
3、e time ofmanufacture to destruction of the seal subsequent to its use.1.2 The procedures contained herein are applicable to usageof security seals that are coded or numbered in a manner tomake each seal unique.1.3 This standard does not purport to address the safetyconcerns, if any, associated with
4、its use. It is the responsibilityof the user of this standard to establish appropriate safety andhealth practices and determine the applicability of regulatorylimitations prior to use.2. Referenced Documents2.1 ASTM Standards:2F 832 Classification for Security Seals3. Significance and Use3.1 This gu
5、ide is intended as general guidance in establish-ing procedures for internal control of the security seals. It is notmeant to restrict the use of procedures that may be required forunique or unusual situations. Likewise, not all of the practiceswill necessarily apply to a particular situation.4. Sum
6、mary of Procedures4.1 The intended use of a seal is defeated if strict account-ability and disciplined application of seals are not maintained.The accountability starts with the manufacturer and is com-pleted when the seal is destroyed subsequent to its use. Thisguide deals with the subject in two p
7、arts. The first partaddresses the responsibilities of those involved in the program,and the second addresses basic procedures to consider informulating the program.5. Responsibilities5.1 Manufacturer ResponsibilitiesThe manufacturershould establish procedures to assure that no duplicate seals arepro
8、duced and that all seals produced are accounted for, fromthe production line to shipment to the customer.5.1.1 All seals should be embossed with serial numbers.5.1.2 All seals should be embossed with the user organiza-tions name or appropriate abbreviation.5.1.3 All application or crimping tools sup
9、plied with par-ticular seals should be embossed with the user organizationsname or appropriate abbreviation.5.2 Security Manager ResponsibilitiesThe security man-ager or other designated official responsible for the protectionof assets program should do the following:5.2.1 Approve all seals proposed
10、 for use in the organization.5.2.2 Review and approve all forms and directives used forthe accountability of seals.5.2.3 Periodically review seal control procedures to ensurecompliance with approved accountability directives.5.3 Designation of Authorized Seal UsersManagementshould designate, by name
11、, each person authorized to affix orremove seals and any restrictions, such as limitations to certaintimes of the day. These designations should clarify when, ifever, outside employees are authorized to affix or remove seals.Appointments should be kept to a minimum commensuratewith operational requi
12、rements. At fixed locations, such asdoors, it might be necessary to post this information.5.4 Seal Custodian ControlsEach location of an organi-zation that is authorized to receive seals should appoint a sealcustodian and alternate(s) as necessary. Seal custodian dutiesshould include the following:5
13、.4.1 Receipt for seals delivered.5.4.2 Maintenance of an incoming seal record with entriesto include, as a minimum:5.4.2.1 Block of numbers received,5.4.2.2 Type of seal received and its use(s),5.4.2.3 Date received, and5.4.2.4 Remarks.5.4.3 Maintenance of a seal issuance register(s) to recorddistri
14、bution of seals to subordinate units or to individual users.Seal issuance registers should include, as a minimum, thefollowing entries:1This guide is under jurisdiction of ASTM Committee F12on Security Systemsand Equipment and is the direct responsibility of Subcommittee F12.50 on LockingDevices.Cur
15、rent edition approved April 1, 2004. Published May 2004. Originallyapproved in 1985. Last previous edition approved in 1996 as F 94685 (1996).2For referenced ASTM standards, visit the ASTM website, www.astm.org, orcontact ASTM Customer Service at serviceastm.org. For Annual Book of ASTMStandards vol
16、ume information, refer to the standards Document Summary page onthe ASTM website.1Copyright ASTM International, 100 Barr Harbor Drive, PO Box C700, West Conshohocken, PA 19428-2959, United States.5.4.3.1 Seal number(s) issued,5.4.3.2 Signature of recipient,5.4.3.3 Date issued,5.4.3.4 Intended use (f
17、or shipments: waybill, manifest, GBLor other similar paperwork numbers will suffice), and5.4.3.5 Remarks.5.4.4 Protection of unissued seals and seal accountabilityrecords to prevent unauthorized seal substitution or their illegaluse:5.4.4.1 Seal logs and unissued seals should be in a lockedcontainer
18、 when unattended by the custodian or an alternate.The type of container should be determined locally based onthe perceived risks and the other security measures in force.When deciding the location of containers, the custodian shouldconsider if it is desirable to have security personnel makeafter-hou
19、rs checks.5.4.4.2 Keys for seal containers and containers holdingaccountability records should be strictly controlled and ac-counted for at the close of business.5.4.5 Protection of special seal installation tools:5.4.5.1 Seal installation tools, such as crimpers, which add aunique, accountable iden
20、tification to a seal, should be con-trolled in the same manner as seals.5.4.6 Personnel preparing seal requisitions should ensurethey indicate in the shipping instructions that seals are to besent unopened directly to the seal custodian.5.4.7 Custodians should ensure the organizations seals arenot i
21、ssued to other organizations which with the firm doesbusiness.5.5 Responsibilities of Unit Using Seals:5.5.1 The accountability register held by the seal custodian,or a separate log maintained in each unit affixing seals, shouldinclude the following information:5.5.1.1 Seal number,5.5.1.2 Date seal
22、used,5.5.1.3 A container, truck, door, valve, bill of lading or otheridentification name, number, or location,5.5.1.4 Name of person drawing and affixing seal, and5.5.1.5 Witness to seal affixing (if required).5.5.2 When seals are affixed to shipping containers orvehicles, seal numbers should be rec
23、orded on all pertinentdocuments where practical. These include such items as bills oflading, loading charts, manifests, and gate passes.6. Procedures6.1 User Internal Security Precautions:6.1.1 If necessary, to ensure accountability or to avoidconfusion, different components or locations of an organ
24、izationshould requisition seals with distinct color coding or letteringand with separate blocks of serial numbers.6.1.2 Special purpose seals fabricated within the organiza-tion should be marked in the same manner as those requisi-tioned from a seal manufacturer.6.1.3 When seals are received with ma
25、rkings that cannoteasily be read, they should be returned to the supplier orotherwise properly disposed of with the necessary entries madein accountability registers.6.2 Lost SealsIn any instance in which a seal has beenrecorded as received and later cannot be accounted for, thefollowing actions sho
26、uld be taken:6.2.1 An immediate inventory of all unused on-hand seals toverify the loss and ensure no other seals are missing.6.2.2 The incoming seal log and the user issuance sealregister should be annotated to reflect that No. _ wasdiscovered missing at (time), (date).6.2.3 Notification of organiz
27、ations security manager andother appropriate officials of the loss.6.2.4 A thorough review of all seal accountability proce-dures to identify vulnerable aspects in the control system.6.3 Seals Found Broken or Suspected of Being Compro-mised:6.3.1 A report should be entered in the appropriate seal lo
28、gor other report form approved by the organizations securitymanager.6.3.2 The report should contain, as a minimum, the follow-ing information:6.3.2.1 Date and time of discovery,6.3.2.2 Name and organization of person making discovery,6.3.2.3 Witness(es) (if any),6.3.2.4 Name of manager to which inci
29、dent was reported,6.3.2.5 Serial numbers of old serial and its replacement, and6.3.2.6 Circumstances (for example, what indicated suspi-cion of compromise).6.3.3 If affixed to moving stock, that conveyance or con-tainer should be held until the proper officials are notified, aninventory of contents
30、can be made, or for whatever reasonsmanagement deems necessary.6.4 Seals Accidentally BrokenWhen a seal is accidentallybroken by an employee or other person, a record should bemade of the incident. This record should be recorded on a shiftactivity log, seal register or paperwork accompanying ship-me
31、nts, or both. It should include the following as a minimum:6.4.1 Location of incident,6.4.2 Date and time,6.4.3 Person discovering or causing breakage, or both,6.4.4 Circumstances causing breakage, and6.4.5 Number of replacing seal and time affixed.6.5 Disposition of Used Seal:6.5.1 Seals should be
32、deformed sufficiently upon removal sothat they cannot be reused (to simulate a good seal), unless theyare being held as part of an inquiry due to missing items or forother security matters.6.5.2 If numbers on seals removed match those recorded onaccountability records, and they are not being held fo
33、r securitymatters, they may be disposed of as normal trash.F 946 85 (2004)2ASTM International takes no position respecting the validity of any patent rights asserted in connection with any item mentionedin this standard. Users of this standard are expressly advised that determination of the validity
34、 of any such patent rights, and the riskof infringement of such rights, are entirely their own responsibility.This standard is subject to revision at any time by the responsible technical committee and must be reviewed every five years andif not revised, either reapproved or withdrawn. Your comments
35、 are invited either for revision of this standard or for additional standardsand should be addressed to ASTM International Headquarters. Your comments will receive careful consideration at a meeting of theresponsible technical committee, which you may attend. If you feel that your comments have not
36、received a fair hearing you shouldmake your views known to the ASTM Committee on Standards, at the address shown below.This standard is copyrighted by ASTM International, 100 Barr Harbor Drive, PO Box C700, West Conshohocken, PA 19428-2959,United States. Individual reprints (single or multiple copies) of this standard may be obtained by contacting ASTM at the aboveaddress or at 610-832-9585 (phone), 610-832-9555 (fax), or serviceastm.org (e-mail); or through the ASTM website(www.astm.org).F 946 85 (2004)3
