1、CHECK THE MASTER LIST at https:/repository.msfc.nasa.gov/directives/directives.htm VERIFY THAT THIS IS THE CORRECT VERSION BEFORE USE MPR 4500.1 REVISION C EFFECTIVE DATE: September 29, 2008 EXPIRATION DATE: September 29, 2013 MARSHALL PROCEDURAL REQUIREMENTS ED01 MANAGEMENT OF PROPELLANTS AND PRESS
2、URANTS Provided by IHSNot for ResaleNo reproduction or networking permitted without license from IHS-,-,-Marshall Procedural Requirements ED01 Management of Propellants and MPR 4500.1 Revision: C Pressurants Date: September 29, 2008 Page 2 of 16 CHECK THE MASTER LIST at https:/repository.msfc.nasa.g
3、ov/directives/directives.htm VERIFY THAT THIS IS THE CORRECT VERSION BEFORE USE DOCUMENT HISTORY LOG Status (Baseline/ Revision/ Canceled) Document Revision Effective Date Description Baseline 5/17/00 This document is being rewritten from MMI 4000.4 to an MPG. Revision A 10/22/2004 Revised to clarif
4、y ambiguity between “Guidelines and Requirements.” Requirements distinguished by use of the word “shall.” Reflects minor editorial changes. Revision B 5/10/2006 Updated document to reflect organizational name and org code changes due to the MSFC transformational realignment. Revision C 9/29/2008 Rev
5、ised 2. Applicability statement to address the applicability of this directive to the Michoud Assembly Facility. Added text in various places throughout the document to clarify the applicability to MAF as a separate delivery order location for the agency-wide consolidated propellants contracts. Refl
6、ects minor editorial changes. Updated to reflect the fact that billing and processing payment to supplier is performed through the NSSC. Updated section 4, Records, to clarify the COTR records which become part of Official Contract File and to specify record retention requirements for other COTR rec
7、ords per NPR 1441. Updated flowchart to clarify the process whereby the COTR approves payments which are then certified by CO. Provided by IHSNot for ResaleNo reproduction or networking permitted without license from IHS-,-,-Marshall Procedural Requirements ED01 Management of Propellants and MPR 450
8、0.1 Revision: C Pressurants Date: September 29, 2008 Page 3 of 16 CHECK THE MASTER LIST at https:/repository.msfc.nasa.gov/directives/directives.htm VERIFY THAT THIS IS THE CORRECT VERSION BEFORE USE TABLE OF CONTENTS Preface P.1 Purpose P.2 Applicability P.3 Authority P.4 Applicable Documents P.5 R
9、eferences P.6 Cancellation Document Content 1. Definitions 2. Responsibilities 3. Procedure 4. Records 5. Flow Diagram Appendix. Forms Provided by IHSNot for ResaleNo reproduction or networking permitted without license from IHS-,-,-Marshall Procedural Requirements ED01 Management of Propellants and
10、 MPR 4500.1 Revision: C Pressurants Date: September 29, 2008 Page 4 of 16 CHECK THE MASTER LIST at https:/repository.msfc.nasa.gov/directives/directives.htm VERIFY THAT THIS IS THE CORRECT VERSION BEFORE USE PREFACE P.1 PURPOSE To identify responsibilities and establish uniform operating procedures
11、for the management of propellants and pressurants used by programs, other Government agencies, and respective contractors, at Marshall Space Flight Center (MSFC), and at MSFCs Michoud Assembly Facility (MAF). Propellants and pressurants used by MSFC and MSFCs MAF programs and projects (including con
12、tractor usage) shall be furnished by the supplier identified in the Agency-wide contract, except in cases where small quantities and/or other extenuating circumstances justify individual commercial procurement. P.2 APPLICABILITY a. This Marshall Procedural Requirements (MPR) applies to the personnel
13、, programs, projects, and activities at MSFC and MSFCs MAF, including contractors and resident agencies to the extent specified in their respective contracts or agreements. (“Contractors,” for purposes of this paragraph, include contractors, grantees, Cooperative Agreement recipients, Space Act Agre
14、ement partners, or other agreement parties.) b. This MPR is applicable to all organizational elements that utilize propellants and pressurants at MSFC and MSFCs MAF. P.3 AUTHORITY MPD 1280.1, “Marshall Quality Management System Manual” P.4 APPLICABLE DOCUMENTS a. NPR 1441.1, “NASA Records Retention
15、Schedules” b. MWI 5100.1, “Initiating Procurement Requisitions” P.5 REFERENCES a. MPR 5000.1, “Purchasing” b. MWI 5143.1, “Contract Change Process” c. MWI 8715.10, “Explosives, Propellant, and Pyrotechnics Program” d. KDP-P-1765, “Procurement of Propellants, Pressurants, Special Fluids, and Governme
16、nt Furnished Material (GFM) at Kennedy Space Center (KSC)/Cape Canaveral Air Force Station (CCAFS) Establish New Source” Provided by IHSNot for ResaleNo reproduction or networking permitted without license from IHS-,-,-Marshall Procedural Requirements ED01 Management of Propellants and MPR 4500.1 Re
17、vision: C Pressurants Date: September 29, 2008 Page 5 of 16 CHECK THE MASTER LIST at https:/repository.msfc.nasa.gov/directives/directives.htm VERIFY THAT THIS IS THE CORRECT VERSION BEFORE USE e. KDP-P-1766, “Propellants, Pressurants, Special Fluids 3.8.2 The financial status report; 3.8.3 The reco
18、rd of product quantities received; and 3.8.4 The monthly estimates of quantities required. 3.9 Each user shall estimate the amount of product needed for an agreed upon period of time and provide this information to the COTR. 3.10 The COTR ensures that adequate funding is on the delivery order to cov
19、er charges incurred by all users. 3.11 The CO issues a delivery order to cover an agreed upon period of time. 3.11.1 The quantity of product and the funding for such quantity shall be specified on the delivery order. 3.11.2 The delivery order shall be placed only by the authorized individual. 3.11.3
20、 The delivery order shall cite the specific quantity, period for the delivery, and the contract to which it is to be charged. 3.12 Each user shall place requests for actual delivery on an as-needed basis through the P&P services contractor. 3.13 The P&P services contractor shall consolidate the abov
21、e estimates from all users and generate a total estimate of requirements. 3.14 This overall estimate (production order) shall be provided to the respective supplier through contractual channels and the COTR. 3.15 The supplier shall deliver the product to the predetermined location as stated in the d
22、elivery order. 3.15.1 The supplier shall provide documentation showing all pertinent information such as: type of product, quantity, and delivery date. 3.15.2 The supplier shall then bill MSFC through the NSSC. Provided by IHSNot for ResaleNo reproduction or networking permitted without license from
23、 IHS-,-,-Marshall Procedural Requirements ED01 Management of Propellants and MPR 4500.1 Revision: C Pressurants Date: September 29, 2008 Page 13 of 16 CHECK THE MASTER LIST at https:/repository.msfc.nasa.gov/directives/directives.htm VERIFY THAT THIS IS THE CORRECT VERSION BEFORE USE 3.16 The P&P se
24、rvices contractor shall receive the deliveries and verify the quantity delivered. 3.17 The P&P services contractor shall then distribute the product to the users. (See MWI 8715.10, “Explosives, Propellant, and Pyrotechnics Program.”) 3.18 The NSSC processes bills from the suppliers and forwards the
25、request for payment to the CO. 3.19 The CO shall determine (with assistance from the COTR) that all factors necessary to approve payment are in order. 3.20 Upon approval by the CO/COTR, the NSSC processes payment to the respective propellant and pressurant suppliers. 3.21 The MSFC AOO shall accompli
26、sh routine accounting and other related activities, and publish a financial status report. 3.22 See Section 5 for a flow chart that depicts the overall ordering and funding process for obtaining propellants and pressurants. 4. RECORDS The COTR shall be responsible to maintain the following records f
27、or the retention periods specified and to ensure that these records are filed and maintained in a readily retrievable manner: 4.1 Files for forecasting the usage of propellants and pressurants are covered in NPR 1441.1, Schedule 4/13, and are described as “Allocation Files Propellants and Pressurant
28、s Records.” The retention period is “Destroy when 5 years old.” 4.2 Records of correspondence between the COTR and CO relating to deliverables receipt and approval/disapproval shall be provided by the COTR to become part of the Official Contract File at contract closeout per MPR 5000.1, Appendix D.1
29、.16. The Official Contract File is maintained by PS01 as described in MPR 5000.1. 4.3 Other copies of procurements, contracts, purchase orders, billings, and other records retained by the COTR (i.e., those which do not become part of the official contract file records per MPR 5000.1) are covered und
30、er NPR 1441.1, Schedule 5/1F, and are described as “All Other Offices/Copies Propellants and Pressurants Records.” The retention period is “Destroy upon termination, or completion (of contract).” 4.4 Records of correspondence concerning monthly forecasted quantities, which are provided by the COTR d
31、irectly to the supplier for production planning purposes (per section 2.6.11), are Provided by IHSNot for ResaleNo reproduction or networking permitted without license from IHS-,-,-Marshall Procedural Requirements ED01 Management of Propellants and MPR 4500.1 Revision: C Pressurants Date: September
32、29, 2008 Page 14 of 16 CHECK THE MASTER LIST at https:/repository.msfc.nasa.gov/directives/directives.htm VERIFY THAT THIS IS THE CORRECT VERSION BEFORE USE covered under NPR 1441.1, Schedule 5/25A, and are described as “Copies of formal written direction to the contractor which fills in detail, dir
33、ects possible lines of inquiry, or otherwise more specifically defines work set forth in the contract statement-of-work.” The retention period is “Destroy upon certification of payment to the contractor or when no longer needed for follow-on contract preparation.” Provided by IHSNot for ResaleNo rep
34、roduction or networking permitted without license from IHS-,-,-Marshall Procedural Requirements ED01 Management of Propellants and MPR 4500.1 Revision: C Pressurants Date: September 29, 2008 Page 15 of 16 CHECK THE MASTER LIST at https:/repository.msfc.nasa.gov/directives/directives.htm VERIFY THAT
35、THIS IS THE CORRECT VERSION BEFORE USE 5. FLOW DIAGRAM Start Users provide 3 yr forecasts. COTR arranges for funding on delivery order. CO places funding on delivery order and issues to supplier. User contacts P&P contractor with requirement for actual delivery. P&P services contractor places order
36、with supplier. Supplier delivers product. P&P services contractor receives/ distributes product. Supplier sends bill to NSSC. NSSC invoices CO. COTR determines: funds availability?, paperwork in order?, correct quantities?, etc. COTR approves payment?NSSC pays supplier. EndCO works with COTR, and su
37、pplier to resolve issue. Satisfactory solution? COTR consolidates forecasts and publishes long range (3 yr) forecast for MSFC or MSFCs MAF. Users provide monthly estimates & funding to cover projected usage. P&P services contractor consolidates estimates and generates monthly estimates of total quan
38、tities needed for MSFC or MSFCs MAF. COTR generates monthly production orders based on estimated quantities needed, quantities received, and outstanding commitments. COTR provides monthly production order to suppliers for planning purposes. No Yes No Yes CO forwards to COTR for approval. CO certifie
39、s payment? No Yes COTR works with CO, P&P services contractor, user, supplier to resolve issue. Satisfactory solution? Yes No Provided by IHSNot for ResaleNo reproduction or networking permitted without license from IHS-,-,-Marshall Procedural Requirements ED01 Management of Propellants and MPR 4500
40、.1 Revision: C Pressurants Date: September 29, 2008 Page 16 of 16 CHECK THE MASTER LIST at https:/repository.msfc.nasa.gov/directives/directives.htm VERIFY THAT THIS IS THE CORRECT VERSION BEFORE USE APPENDIX A FORMS The following forms shall be used in the management of propellants and pressurants
41、resources. (The blank forms in this list are not records, however, each of these forms are utilized in creating the records specified in section 4, as applicable, within the overall process of propellant and pressurant acquisition and delivery.) 1. DD Form 250 (Material Inspection and Receiving Repo
42、rt). Form used by receiving activities as evidence of receipt of product directly from a commercial producers plant or storage. 2. DD Form 1149 (Requisition and Invoice Shipping Document). Form used by other Government agencies to request propellants and pressurants on a reimbursable basis. Other ap
43、propriate documents may be used in lieu of this form. 3. Monthly Cost Breakdown Sheet. Data sheet used to apportion costs to the respective benefiting program/project. 4. MSFC Form 55 (Request for Quotation / Purchase Order). Form can be utilized as appropriate. 5. MSFC Form 203 (Resources Authoriza
44、tion Directive). Form used to establish resources authority for propellants and pressurants. 6. MSFC Form 1575 (Certification of Performance). Form used to certify the suppliers invoices for payment. 7. MSFC Form 2525 (Request for Reprogramming Action). Form utilized within MSFC by propellants and p
45、ressurants users to cite funding authority. 8. NASA Form 506A (Resources Authority Warrant). Form executed and provided to MSFC by other NASA users of propellants and pressurants citing funds to cover their respective requirements. 9. NASA Form 558 (Material Requirements Report). Form used by ET01 t
46、o consolidate and develop propellant and pressurant requirements to be submitted to NASA Headquarters. 10. NASA Form 1057 (Forecast of Propellant Requirements). Form used by propellant and pressurant using activities for submitting requirements to MSFC ET01. 11. Standard Form 1080 (Voucher for Transfers Between Appropriations and/or Funds). Form used to submit billing from one Government agency to another to cover their respective requirements. Provided by IHSNot for ResaleNo reproduction or networking permitted without license from IHS-,-,-
