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3、damage whatsoever than may result from the use of this material or the information contain therein, irrespective of the cause and quantum thereof. ISBN 978-0-626-21438-8 ARP 23081-2:2008Edition 1 ISO/TS 23081-2:2007Edition 1 STANDARDS SOUTH AFRICA Recommended practice Information and documentation R
4、ecords management processes Metadata for records Part 2: Conceptual and implementation issues This recommended practice is the identical implementation of ISO/TS 23081-2:2007 and is adopted with the permission of the International Organization for Standardization. This document does not have the sta
5、tus of a South African National Standard. Published by Standards South Africa 1 dr lategan road groenkloof private bag x191 pretoria 0001 tel: 012 428 7911 fax: 012 344 1568 international code + 27 12 www.stansa.co.za Standards South Africa ARP 23081-2:2008 Edition 1 ISO/TS 23081-2:2007 Edition 1 Ta
6、ble of changes Change No. Date Scope National foreword This recommended practice was approved by National Committee StanSA SC 46D, Information and documentation Archives/Records management, in accordance with procedures of Standards South Africa, in compliance with annex 3 of the WTO/TBT agreement.
7、This document was published in June 2008. Reference numberISO/TS 23081-2:2007(E)ISO 2007TECHNICAL SPECIFICATION ISO/TS23081-2First edition2007-08-01Information and documentation Records management processes Metadata for records Part 2: Conceptual and implementation issues Information et documentatio
8、n Processus de gestion des enregistrements Mtadonnes pour les enregistrements Partie 2: Sujets conceptuels et de mise en uvre ARP 23081-2:2008This s tandard may only be used and printed by approved subscription and freemailing clients of the SABS .ISO/TS 23081-2:2007(E) PDF disclaimer This PDF file
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14、ion and freemailing clients of the SABS .ISO/TS 23081-2:2007(E) ISO 2007 All rights reserved iiiContents Page Foreword iv Introduction v 1 Scope . 1 2 Normative references . 1 3 Terms and definitions. 2 4 Purpose and benefits of metadata 3 5 Policy and responsibilities 5 6 Metadata conceptual model.
15、 7 7 Concepts relating to metadata implementation 9 8 Metadata model for managing records.16 9 Generic metadata elements . 18 10 Developing a metadata schema for managing records 24 11 Implementing metadata for managing records . 28 Bibliography . 34 ARP 23081-2:2008This s tandard may only be used a
16、nd printed by approved subscription and freemailing clients of the SABS .ISO/TS 23081-2:2007(E) iv ISO 2007 All rights reservedForeword ISO (the International Organization for Standardization) is a worldwide federation of national standards bodies (ISO member bodies). The work of preparing Internati
17、onal Standards is normally carried out through ISO technical committees. Each member body interested in a subject for which a technical committee has been established has the right to be represented on that committee. International organizations, governmental and non-governmental, in liaison with IS
18、O, also take part in the work. ISO collaborates closely with the International Electrotechnical Commission (IEC) on all matters of electrotechnical standardization. International Standards are drafted in accordance with the rules given in the ISO/IEC Directives, Part 2. The main task of technical co
19、mmittees is to prepare International Standards. Draft International Standards adopted by the technical committees are circulated to the member bodies for voting. Publication as an International Standard requires approval by at least 75 % of the member bodies casting a vote. In other circumstances, p
20、articularly when there is an urgent market requirement for such documents, a technical committee may decide to publish other types of normative document: an ISO Publicly Available Specification (ISO/PAS) represents an agreement between technical experts in an ISO working group and is accepted for pu
21、blication if it is approved by more than 50 % of the members of the parent committee casting a vote; an ISO Technical Specification (ISO/TS) represents an agreement between the members of a technical committee and is accepted for publication if it is approved by 2/3 of the members of the committee c
22、asting a vote. An ISO/PAS or ISO/TS is reviewed after three years in order to decide whether it will be confirmed for a further three years, revised to become an International Standard, or withdrawn. If the ISO/PAS or ISO/TS is confirmed, it is reviewed again after a further three years, at which ti
23、me it must either be transformed into an International Standard or be withdrawn. Attention is drawn to the possibility that some of the elements of this document may be the subject of patent rights. ISO shall not be held responsible for identifying any or all such patent rights. ISO/TS 23081-2 was p
24、repared by Technical Committee ISO/TC 46, Information and documentation, Subcommittee SC 11, Archives/records management. ISO/TS 23081 consists of the following parts, under the general title Information and documentation Records management processes Metadata for records: Part 1: Principles Part 2:
25、Conceptual and implementation issues Technical Specification ARP 23081-2:2008This s tandard may only be used and printed by approved subscription and freemailing clients of the SABS .ISO/TS 23081-2:2007(E) ISO 2007 All rights reserved vIntroduction This Technical Specification is part of the ISO 230
26、81 series on metadata for records. It focuses on the framework for defining metadata elements for managing records and provides a generic statement of metadata elements, whether these are physical, analogue or digital, consistent with the principles of ISO 23081-1:2006. It provides an extended ratio
27、nale for metadata for managing records in organizations, conceptual models for metadata and a high level element set of generic metadata types suitable for any records environment. It defines the generic metadata types both for records entities, as well as other entities that need to be managed in o
28、rder to document and understand the context of records. This Technical Specification also identifies, for key entities, a minimum number of fixed aggregation layers that are required for interoperability purposes. The models and generic metadata types outlined in the Technical Specification are prim
29、arily focused on the “records” entity. However, they are also relevant to the other entities. This Technical Specification does not prescribe a specific set of metadata elements. Rather, it identifies generic types of metadata that are required to fulfil the requirements for managing records. This a
30、pproach provides organizations with the flexibility to select specific metadata to meet their business requirements for managing their records for as long as they are required. It provides diagrams for determining the metadata elements that might be defined in a particular implementation and the met
31、adata that could apply to each aggregation of the entities defined. It acknowledges that these entities can exist at different layers of aggregation. It defines generic metadata types that are expected to apply at all layers of aggregation, while alerting implementers to specific metadata elements t
32、hat may only apply at particular layers of aggregation. Implementing metadata for managing records in organizational and system settings involves a number of choices, which are determined by the circumstances of the organization, systems in place and the requirements for managing records. Building u
33、pon the principles of ISO 23081-1:2006, this Technical Specification provides a further explanation on the underlying concepts of metadata schemas for managing records, offers practical guidance for developing and constructing those schemas from an organizational point of view and finally goes into
34、issues relating to the implementation and management of metadata over time. This Technical Specification is intended for: records professionals (or persons assigned within an organization for managing records in any environment) responsible for defining metadata for managing records at any layer of
35、aggregation in either a business system or dedicated records application software, system/business analysts responsible for identifying metadata to manage records in business systems, records professionals or system analysts addressing system interoperability requirements involving records, and vend
36、ors, as suppliers of software applications that should support and enable the creation, capture and management of metadata over time. ARP 23081-2:2008This s tandard may only be used and printed by approved subscription and freemailing clients of the SABS .ARP 23081-2:2008This s tandard may only be u
37、sed and printed by approved subscription and freemailing clients of the SABS .TECHNICAL SPECIFICATION ISO/TS 23081-2:2007(E) ISO 2007 All rights reserved 1Information and documentation Records management processes Metadata for records Part 2: Conceptual and implementation issues 1 Scope This Technic
38、al Specification establishes a framework for defining metadata elements consistent with the principles and implementation considerations outlined in ISO 23081-1:2006. The purpose of this framework is to: enable standardized description of records and critical contextual entities for records, provide
39、 common understanding of fixed points of aggregation to enable interoperability of records, and information relevant to records, between organizational systems, enable re-use and standardization of metadata for managing records over time, space and across applications. It further identifies some of
40、the critical decision points that need to be addressed and documented to enable implementation of metadata for managing records. It aims to: identify the issues that need to be addressed in implementing metadata for managing records, identify and explain the various options for addressing the issues
41、, and identify various paths for making decisions and choosing options in implementing metadata for managing records. 2 Normative references The following referenced documents are indispensable for the application of this document. For dated references, only the edition cited applies. For undated re
42、ferences, the latest edition of the referenced document (including any amendments) applies. ISO/IEC 11179 (all parts), Information technology Metadata registries (MDR) ISO 15489-1:2001, Information and documentation Records management Part 1: General ISO 23081-1:2006, Information and documentation R
43、ecords management processes Metadata for records Part 1: Principles ARP 23081-2:2008This s tandard may only be used and printed by approved subscription and freemailing clients of the SABS .ISO/TS 23081-2:2007(E) 2 ISO 2007 All rights reserved3 Terms and definitions For the purposes of this document
44、, the terms and definitions given in ISO 15489-1:2001, ISO 23081-1:2006, ISO/IEC 11179 (all parts) and the following apply. 3.1 archival system organized collection of hardware, software, policies, procedures and people, which maintains, stores, manages and makes available records over time 3.2 attr
45、ibute characteristic of an object or entity ISO 11179-1:2004, definition 3.1.1 3.3 business system organized collection of hardware, software, supplies, policies, procedures and people, which stores, processes and provides access to an organizations business information National Archives of Australi
46、a Glossary 3.4 class description of a set of objects that share the same attributes, operations, methods, relationships, and semantics ISO/IEC 19501-1:2001, definition 2.5.2.9 3.5 conceptual data model conceptual model data model that represents an abstract view of the real world NOTE A conceptual m
47、odel represents the human understanding of a system. ISO 11179-1:2004, definition 3.2.5 3.6 entity any concrete or abstract thing that exists, did exist, or might exist, including associations among these things EXAMPLE A person, object, event, idea or process. NOTE An entity exists whether data abo
48、ut it are available or not. ISO 11179-1:2004, definition 3.2.10; ISO/IEC 2382-17:1999, definition 17.02.05. 3.7 metadata for managing records structured or semi-structured information, which enables the creation, management, and use of records through time and within and across domains NOTE See ISO
49、23081-1:2006, Clause 4. 3.8 records application software specific application used to maintain, manage and provide access to an organizations record resources ARP 23081-2:2008This s tandard may only be used and printed by approved subscription and freemailing clients of the SABS .ISO/TS 23081-2:2007(E) ISO 2007 All rights reserved 34 Purpose and benefits of metadata 4.1 Purposes of metadata for managing records 4.1.1 General Organizations need information systems that ca
