1、Introduction to Environmental Management Systems,Environment International Ltd. June 14-16, 2005,Designing Your EMS: A USDA Workshop,2,EMS Requirements in Executive Order 13148,Agency level EMS self assessment by October 2001Facility pilot EMS by April 2002EMS at all appropriate facilities by Decemb
2、er 2005,3,Self Declaration,Memorandum to Agency Environmental Executives dated January 27, 2004. Final version of protocol dated September 10, 2003. Verify conformance with ISO 14001. www.epa.gov/,4,What is an Environmental Management System?,“The part of the overall management system that includes
3、organizational structure, planning activities, responsibilities, practices, procedures, processes and resources for developing, implementing achieving and reviewing the environmental policy.” ISO 14001,5,What is an Environmental Management System?,An environmental management system brings together t
4、he people, policies, plans, review mechanisms, and procedures used to manage environmental issues at a facility or in an organization.,6,An EMS is Environmental,Facilitates environmental compliance Addresses environmental impacts Broadens environmental responsibilities to all whose work can have a s
5、ignificant impact on the environment Environmental office has technical expertise to contribute,7,An EMS is Management,Must have commitment of top managersEMS owned by facility managerMust be consistent with other management systems,8,An EMS is a System,Requires awareness of formal structureAddresse
6、s policies, procedures, programsDoesnt specifically address compliance components (drums, labels, etc.),9,ISO 14001 Components,Environmental Policy,Continual Improvement,Planning,Implementation & Control,Checking & Corrective Action,Management Review,10,Environmental Policy,Issue a policy statement
7、signed by facility manager At a minimum, commit to Continual improvement Pollution prevention Environmental compliance Identifies EMS framework Publicly available,11,Planning,Identify aspects and impacts from facility activities, products, and services Review legal requirements Set objectives and ta
8、rgets Establish formal EMS program,12,Implementation & Operation,Define roles and responsibilities Provide EMS training Establish internal and external communication mechanisms Establish document control system Establish operational controls Integrate with or establish emergency preparedness procedu
9、res,13,Checking & Corrective Action,Conduct periodic monitoring of environmental performanceIdentify root causes of findings and conduct corrective and preventive actionsMaintain environmental records Conduct periodic EMS audit,14,Management Review,Conduct periodic senior management review of EMS Re
10、vise parts of the EMS as needed,15,Benefits of an EMS,Help maintain compliance Reduce operating costs Integrate environmental programs into mission Increase employee involvement Reduce environmental impacts,Getting Your EMS Started: Your EMS Team,Environment International Ltd. June 14-16, 2005,Desig
11、ning Your EMS: A USDA Workshop,17,Functions of the Team,Educate all organizations at facilityConduct gap analysisCollect input from employees, managementPlan and implement EMSInteract with local community as needed,18,Knowledge and Skills Needed for Team,Enthusiasm and energy Project management skil
12、ls Patience and persistence Training expertise Excellent communication skills Process/systems knowledge EMS knowledge Political savvy Access to top management,Environmental Policy Statement,Environment International Ltd.,Designing Your EMS: A USDA Workshop,20,How not to create your environmental pol
13、icy,21,Policy Statement Importance,Demonstrates management commitmentDefines framework for EMSProvides framework for setting objectives and targets Must be appropriate to activities at facility,22,ISO 14001 Requirements,In an ISO 14001 conforming EMS, an environmental policy statement must:,Be appro
14、priate to the nature, scale and env. impacts of its activities, products or servicesBe documented, implemented, maintained and communicated to all employeesBe available to the public,23,ISO 14001 Requirements,Gap Analysis,Environment International Ltd.,Designing Your EMS: A USDA Workshop,25,Definiti
15、on,A gap analysis is a process used to assess the current state of your facilitys EMS. Other similar processes are “environmental management system reviews (EMRs).”,26,Purpose of a Gap Analysis,Identify gaps between your current management systems and the EMS standardCollect policies, procedures, pr
16、ograms, metrics, and personnel that support the current EMSEstablish a list of actions to achieve conformance with the standard,27,EMS Fenceline,Factors that will define the scope of each NAA locations EMS Physical size of your location Research mission of your facility Self-supporting location vers
17、us tenant of a larger facility having its own EMS State and municipal agencies that have environmental regulatory oversight over your location,28,Steps in a Gap Analysis,Facility walk-through (reference fenceline)Document reviewStaff interviewsIdentify and document gaps,29,Facility Walk Through,Iden
18、tify Activities, Products, and Services Main reason for facilitys existence Support activitiesDevelop Comprehensive Picture of Facility Maps Pictures Lists of buildings and organizations,30,Document Review,Examples of relevant documents: Environmental policy statements Other policy statements Missio
19、n statements SOPs Position descriptions Environmental plans (HW, P2, INRMP, SPCC, STORMWATER, AS-BUILT, etc) Training materials,31,Staff Interviews,Identify organizational structureIdentify requirements to fulfill missionDetermine awareness of staff of EMSAwareness of environmental programs and goal
20、s,32,Identify and Document Gaps,Compare with EMS elementsMake a list of specific actions to close gaps,Identifying Environmental Aspects defined as a part of activity or product that interacts with environment,Environment International Ltd. March 22-23, 2005,Designing Your EMS: A USDA Workshop,34,As
21、pects and the EMS,When first developing your EMS, do a comprehensive aspects reviewISO 14001 requires organizations to: develop procedures to identify environmental aspects keep register of aspects up-to-date,35,Building an Aspects Register,Assemble list of activities, products, and servicesCharacte
22、rize activities, products, and servicesList aspectsOrganize and rank aspects as appropriate,36,Characterizing Your Activities, Products, and Services,Interviews with research and field staff (what are they doing, are they using hazardous materials, etc.) What are your locations hazardous material pu
23、rchases (review inventories) Hazardous waste records Records from emergency planning, accident reports, emergency incidents Water and energy consumption records,37,Step 1,Look at the Comprehensive Picture of Your Facility Research Activities Facility Operations Activities Construction and Demolition
24、 ActivitiesWithin Your “Fenceline”, Identify and List Activities Crop research Animal research Use hazardous chemicals Generate hazardous waste,38,STEP 2,Determine if there are environmental aspects associated with each activity on your list An environmental aspect is the part of an activity, produc
25、t, or service that interacts with the environment. An aspect can be thought of as the actual or potential “cause” of an environmental impact.Aspects can be regulated or unregulated.,39,Example 1,Activity, Product, or Service Purchasing Hazardous Chemicals,Environmental AspectsDepletion of natural re
26、sources in the following ways:(a) Energy utilized in chemical manufacturing; and(b) Energy requirements for chemical storage (e.g., use of electricity for low-temperature refrigeration or ventilation Generation of hazardous waste by the following activities:(a) Duplicate purchasing of hazardous chem
27、icals already on location inventory;(b) Large-scale purchasing of unusable quantities of chemical; and,(c) Chemical is not used, resulting in chemical entering hazardous waste stream due to expired use date.,40,Example 2,Activity, Product, or Service Facility Maintenance,Environmental AspectsHazardo
28、us waste generation (spent fluorescent lamps, PCB containing lamp ballasts, spent solvents, paints) Generation of asbestos-containing waste Generation of universal waste (used oils, mercury-containing equipment) Ozone depletion (repair of older refrigeration equipment containing ozone depleting refr
29、igerants) Generation of solid waste (excess furniture and equipment) Release of volatiles,41,Example 3,Activity, Product, or Service Vehicle maintenance,Environmental AspectHazardous waste generation Gasoline consumption Noise generation Electricity consumption Solid waste generation Water consumpti
30、on Waste water generation Release of volatiles,42,Example 4,Activity, Product, or Service Office work,Environmental Aspect Electricity consumption Water consumption Waste water generation Release of ozone depleting substances in air cooling units Solid waste generation Disposal of toxics from comput
31、er toner, etc.,43,Step 3,A significant environmental aspect is an environmental aspect that has or can have a significant environmental impact.Significance could be tied to: Environmental concerns Natural resource concerns Regulatory or legal exposure Business or mission concerns Concerns of interes
32、ted parties,44,Factors That May Play a Role in Managing Aspects,Size, severity and duration of environmental impact Ease of improvement Regulatory or Executive Order requirement Cost Mission impact Community impact Sustainability,From Aspects to Impacts,Environment International Ltd. March 22-23, 20
33、05,Designing Your EMS: A USDA Workshop,46,Definition,An environmental impact is a change to the environment, either adverse or beneficial, wholly or partially resulting from an organizations activities, products, or services.,47,Potential Aspect ImpactCause Effect Process Outcome Verb Noun,48,Exampl
34、es of Aspects & Impacts,Vehicles emit exhaust Water leaks Fuel spills occur Spills happen from containers Lights, computers are left on when not in use Paper is bleached w/Cl2 Bicycles used, not cars,Air pollution Water resource depleted Stormwater contaminated Chemical contamination of soil, water
35、Air pollution and use of resources Dioxins in wastewater Less air pollution,ASPECTS IMPACTS,49,EMS and Impacts,Use the aspects register to identify impacts EMS addresses significant aspects Document your process for identifying aspects and impacts Add impacts to the aspects register,50,Exercise: Asp
36、ects & Impacts,Legal and Other Requirements,Environment International Ltd.,Designing Your EMS: A USDA Workshop,52,Potential Environmental Legal Requirements,RCRA CAA CWA SDWA CERCLA ESA Natural and Cultural Resource regulations EOs,NEPA EPCRA OSHA Pollution Prevention Act OPA Energy Policy Act Histo
37、rical Preservation regulations FIFRA TSCA,53,EMS and Environmental Compliance,Commitment to compliance is a key part of an EMSAchieve compliance through application of source reduction techniquesUse EMS to direct resources to source reduction projects that address compliance issues,54,Updating Legal
38、 Requirements,Required by ISO 14001Regular review of regulationsDistribution to appropriate personnel,55,Information Sources,Code of Federal Regulations web site http:/www.gpo.gov/nara/cfr/index.html Federal Register web site http:/www.gpo.gov/su_docs/aces/aces140.html U.S. Code web site http:/www4.
39、law.cornell.edu/uscode/ EPA web site,Determining the Significant Aspects,Environment International Ltd.,Designing Your EMS: A USDA Workshop,57,Definition,A significant environmental aspect is an environmental aspect that has or can have a significant environmental impact. Significance could be tied
40、to: Environmental concerns Natural resource concerns Regulatory or legal exposure Business or mission concerns Concerns of interested parties,58,EMS Requirements,ISO 14001 uses “significant” aspects and impacts as the basis for developing objectives and preparing programsThe facility determines whic
41、h aspects and impacts are “significant” The EMS must address all significant aspects,59,Significance Considerations,Size, severity and duration of environmental impact Ease of improvement Regulatory or Executive Order requirement Cost Mission impact Community impact Sustainability,60,Exercise: Deter
42、mining significant Aspects,Potential factors severity probability/frequency risk (environmental/health/financial) Mission impact,external concerns ability to control/improve duration regulatory concern,Use reproducible methodology; e.g., rank using a formula containing factors the organization consi
43、ders important,61,Ranking Aspects to Determine Those That Should Be Managed Under My Locations EMS,Severity5 Catastrophic 4 High 3 Moderate 2 Low 1 Slight 0 Positive Impact,Regulatory Importance5 Current violation 4 Non-compliance, past 3 yrs 3 Non-compliance, past 5 yrs 2 In compliance 1 Below regu
44、latory cut-off 0 Unregulated,62,Example of Rating Scheme,Significance =(Severity + RI + Prob)*Ease of Improvement *For few aspects or small locations the team can,Setting Objectives and Targets,Environment International Ltd. June 2005,Designing Your EMS: A USDA Workshop,64,Definitions,An EMS objecti
45、ve is an overall goal arising from the environmental policy statement set by the organization.An EMS target is a detailed measurable performance requirement related to the objective.,65,Organizations Shall Consider:,Legal and other requirements Significant environmental aspects Technological options
46、 Financial, operational and business requirements Views of interested parties,66,Examples,Objective: Reduce energy consumption by 30% by the year 2010 based on a 2004 calendar year baseline.Target: Immediately implement policy of turning off computers when not in use.Replace all lighting with energy
47、 efficient bulbs/fixtures by Dec 2005.Install motion detectors on light switches by June 2006.,67,Examples,Objective: Reduce transportation congestion by 20% by December 2006.Targets: Increase the number of employee-days of mass transit use by 50% by the year 2006 based on a 2004 calendar year basel
48、ine.Purchase 25 bicycles for use within the facility by December 2005.,68,Setting Objectives and Targets,Start with Planning data Options for identifying objectives: Goal setting workshop EMS Coordinator recommendations EMS Team recommendations Management Priorities,69,Exercise: Setting Objectives &
49、 Targets,Linking Objectives to Programs,Environment International Ltd. March 22-23, 2005,Designing Your EMS: A USDA Workshop,71,Definition,An environmental management program is a formal set of procedures or activities designed to assign responsibility for and measure performance in achieving its en
50、vironmental objectives and targets.Includes the means and timeframe by which the objectives and targets will be achieved.,72,Environmental Management Programs,An environmental management program should define: responsibilities resources objectives documentation schedules Should be effectively aligned with existing management system elements,
