1、Archival Description and Access After Finding Aids,Daniel Pitti Institutefor Advanced Technology in the Humanities University of VirginiaNovember 2008,Overview,Traditional (print) archival access Reimagining Description and Access ICA and communication standards (EA) Where we are going Current statu
2、s of transition Closer Look at EAC-CPF Final thought,Traditional Description,Finding aids (narrowly defined) Single print apparatus Provenance-based: all records by a single creator treated as a unit A hierarchy of whole-part Components of description intertwined Example: Rostovzeff (the old standby
3、),EAD,1998, DTD, SGML and XML 2002, DTD, SGML and XML 2007, Schema, but conforming to 2002 DTD Currently EAD is about finding aids A single apparatus Render in print (“classic” finding aid) Render in browser,Reimagining Description and Access (1),Rigorous analysis of the logic and structure of archi
4、val description Recognition of the functional inadequacy of single apparatus Increasing differentiation and formal definition Components of archival description Relations between components,Reimagining Description and Access (2),Reimagining not entirely new Peter Scott, “The Record Group Concept: A
5、Case for Abandonment“ American Archivist 29:493-504 (October 1966) Advanced technologies: means to realizing description and access,Components of Archival Description,Description of records (as such) Context: creators Context: functions and activities documented in records Components interrelated wi
6、th one another Dedicated descriptive semantics and structure for each component,International Council on Archives and Encoded Archival ,ISAD(G) / EAD (records: 1994; 2000) ISAAR(CPF) / EAC-CPF (context: corporate bodies, persons, families; 1994, 2003) ISDF / EAC-F (context: functions; 2008) ISDIAH /
7、 EAG (repository guide; 2008),What We Need To Do,Complete work on EAC-CPF and EAC-F Revise EAD Accommodate moving the present into the future EAD needs to accommodate EAC-CPF and EAC-F namespaces Simplify EAD Considerably less “mixed content” Move “label” and “head” to out-of-line, i.e., make purely
8、 about description Make EA standards relational database “friendly”,Current Status of Work,EAC-CPF in draft Preliminary testing 109 MARC records XML Slim EAC-CPF Three Australian records Bright Sparcs EAC-CPF People Australia (ANL) EAC-CPF Tag library underway (multilingual) ISDF/EAC-F to follow EAD
9、: revise here, revise now!,EACWG Members,Anila Angjeli (BNF) Basil Dewhurst (ANL) Wendy Duff (Toronto) Hans-Joerg Lieder (SBB) Dennis Meissner (MHS) Victoria Peters (Glasgow) Daniel Pitti (Virginia),Chris Prom (Ill.) Jennifer Schaffner (OCLC) Bill Stockting (BL) Stefano Vitali (SAF) Kathy Wisser (UN
10、C) Karin Bredenberg (SNA) Lina Bountouri (Athens),EAC-CPF (1),Authority control for corporate bodies, persons, and families but more Controlled vocabulary description of named entity (place, occupation and extensible) Prose biography or history of entity Chronological list (date, place, event),EAC-C
11、PF (2),Designed to be relational database “friendly” Designed to be used in an international, multilingual, and shared environment Designed to enable ingesting and integrating Authority control records Biographies and histories From two or more sources Based on one or more sets of descriptive rules
12、To provide union access,EAC-CPF (3),Designed to provide access to resources in any form created by or about the same entity Archival records (of course) Books and journal articles Museum objects Whether Internet-accessible or not Designed to facilitate creation of organizational charts and family trees,CHANGE WE CAN BELIEVE IN!,If you would like to look at a diagram of the schema in its current draft, please visit the following web site:http:/www.iath.virginia.edu/dvp4c/eac-cpf/cpf.xsd.html,
